2006 Board Meeting Minutes

December 14, 2006 Executive Session
An Executive Session was held on December 14, from 6-8:20 p.m. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Board Members Jim Copp and Matt Shepherd, in-coming Board Member Scott Gudeman and Interim Superintendent John Coomer. Assistant Superintendent Janet Boyle was in attendance from 6-6:45 p.m. Consultant Ron Barnes was in attendance from 6:45-8:20 p.m.

9. To discuss a job performance evaluation of individual employees.
11. To train school board members with an outside consultant about the performance of the role of the members as public officials.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1


December 11, 2006


A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on December 11, 2006. Board President Mark Dietel called the meeting to order at 7:03 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Candace Milhon-Baer, Interim Superintendent John Coomer, Assistant Superintendents Janet Boyle and Bill Long, and Chief Financial Officer Paul Gabriel.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer requested an addition to approve honorariums for staff who are teaching classes at the January 8 staff development day. Mr. Shepherd moved to approve the agenda as amended. Dr. Davis seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Dr. Milhon-Baer introduced Center Grove’s Teacher of the Year, Heather Hart. The Board recognized Mrs. Hart for her work and awarded her $1,000 for professional growth.

The Board presented out-going board member Jerry Davis with a Center Grove blanket to recognize his service.

The Board presented Superintendent Candace Milhon-Baer with a plaque to recognize her service.

There were no patrons signed up for public participation.

Mr. Dietel requested approval of the Consent Agenda. Mrs. Ponder asked that new course proposals be removed for further discussion. Dr. Davis moved to approve the Consent Agenda as amended. Mr. Shepherd seconded, and the motion passed 5-0. The Consent Agenda included:

• Minutes of the November 20 and December 4, 2006 board meetings and the November 20 and November 29, 2006 executive sessions
• Personnel Report
• Field Trip Report
• Fund Raisers
• Claims Report including payroll dated 11/20/06 to 12/8/06 totaling $2,039,359.46; pre-written checks dated 11/1-11/17/06 totaling $3,525,995.54; and pre-written checks dated 11/16-11/30/06 totaling $10,096,635.26.

Dr. Boyle presented information on the following new course proposals:

Engineering Design and Development
Biotechnical Engineering
Spanish IV Honors
Anatomy and Physiology
Computer Science AP – Programming in JAVA
Psychology
Desktop Publishing
Career Information & Exploration: Leadership

Mrs. Ponder moved to approve the new courses as presented. Mr. Shepherd seconded, and the motion passed 5-0.

Dr. Mihon-Baer requested honorariums be given to staff members teaching during the January 8 staff development day in an amount not to exceed $50. Dr. Copp moved to approve the honorariums. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer and Dr. Boyle requested endorsement of the findings of the Coalition of Visioneers as presented to the Board on December 4. This endorsement will allow administration to continue the planning process needed to develop new programming for the high school. As facility needs are identified, those will be addressed by the architect through educational specifications (ed specs). Following discussion, Dr. Davis moved to endorse the findings of the Coalition as presented. Mr. Dietel seconded, and the motion passed 5-0.

Consultant Jerry Dunn provided an update on the Maintenance and Transportation (Operations) Center.

At 8 p.m. Dr. Davis left the meeting due to a prior commitment.

Technology Director James Barney provided a recommendation from the Compass Replacement Committee to purchase Compass Learning Odyssey software to replace software currently being used which has become obsolete. Purchase price of the software is $241,000. Mrs. Ponder moved to approve the purchase. Dr. Copp seconded, and the motion passed 4-0.

Mr. Barney provided a recommendation from the Student Information System (SIS) Committee to purchase Skyward software to replace the CenterPoint software currently being used. Purchase price of the software is $190,443 with a yearly maintenance fee of $34,624. Dr. Copp moved to approve the purchase. Mrs. Ponder seconded, and the motion passed 4-0.

Dr. Gabriel and Central Nine Interim Director Roberta Jackson provided information regarding the proposed renovation of the C-9 facility. To comply with statutory requirements that must be done prior to the construction/renovation of new school facilities, a hearing must be held to discuss the feasibility of using a year-round school term instead of a nine-month school term to avoid this construction. Notice of this hearing was published in both the Daily Journal and the Southside Challenger on or before November 29, 2006. Dr. Gabriel and Central Nine Interim Director Roberta Jackson pointed out that a year-round school term would not be feasible as Central Nine’s schedule is built around the calendars of the nine participating school districts. Mr. Dietel opened the hearing for public comment. Dr. Scott Gudeman asked a question of clarification; there were no further comments from the public. Following board discussion the hearing was closed.

Dr. Gabriel presented a resolution approving the form of the lease for the Central Nine Project. After discussion Mr. Shepherd moved to approve the resolution. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Gabriel presented a resolution to approve the building corporation established by Central Nine to assist in financing the new facility. After discussion Mr. Shepherd moved to approve the resolution. Dr. Copp seconded, and the motion passed 4-0.

Dr. Gabriel provided information on bids received for property/casualty insurance through our agent, Jim Wise of Green-Owens Insurance. Dr. Gabriel recommended approval of the quote from Indiana Insurance in the amount of $482,787. Mr. Shepherd moved to approve the purchase as recommended. Mrs. Ponder seconded, and the motion passed 4-0. Green-Owens will purchase the insurance and invoice us in January 2007.

Dr. Gabriel presented a resolution for Tax Anticipation Warrants through the Indiana Bond Bank for 2007. This will allow for the issuance of temporary loans in anticipation of property tax revenues. It is anticipated that Center Grove will need approximately $3,330,119 for the General Fund and $915,848 for the Transportation Fund. The Board was asked to approve the Resolution and Warrant Purchase Agreement and authorize the current President and Secretary of the Board to sign and execute documents as needed. In January 2007 there will be additional documents to be signed by the new Board. Mr. Shepherd moved to approve the resolution as presented. Mrs. Ponder seconded, and the motion passed 4-0.

Dr. Long provided a summary of the goals he had received from board members as well as those identified by administration. Dr. Copp will work on identifying three to four goals to bring to the board for final consensus in January.

Dr. Milhon-Baer provided a list of accomplishments for 2007 including the formation of the High School Task Force and the Coalition of Visioneers; breaking ground for the Maintenance/Transportation Center; the opening of a new elementary school; the installation of tornado sirens throughout the township; the hiring of a Director of Safety and Safety Resource Officer; the expansion of kindergarten to include full-day classes; approval of the early release Wednesdays; purchase of additional Kephart property; and ending the year with a strong financial base.

The next regular board meeting will be held on January 8, 2007. Possible agenda items include reorganization of the Board and discussion of a retreat.

As there was no further business, the meeting was adjourned at 9:35 p.m.


December 4, 2006

A work session of the Center Grove Community School Corporation Board of School Trustees was held on December 4, 2006. President Mark Dietel called the meeting to order at 7:00 p.m. Also in attendance were Secretary Jerry Davis, Board Member Matt Shepherd, Superintendent Candace Milhon-Baer, Assistant Superintendents Janet Boyle and Bill Long and Chief Financial Officer Paul Gabriel. Board Members Jim Copp and Jackie Ponder were absent.

Mr. Dietel requested approval of the meeting agenda. Mr. Shepherd moved to approve the agenda as presented. Dr. Davis seconded, and the motion passed 3-0.

Mr. Dietel welcomed the public to the meeting.

There were no patrons signed up for public participation.

Dr. Milhon-Baer, Dr. Boyle and Center Grove High School Principal Matt Shockley presented information gathered by the Coalition of Visioneers regarding the proposed expansion/renovation of the high school. The Coalition endorsed the following common themes:

Flexibility
Individual Access to Technology
Evaluation/Benchmarking
Small Learning Communities
Inernships
Dual Credit
Large & Small Group Instruction
Alternative Education Program
Secure Zones for Access
Senior Seminar/Project
Fewer Students per Teacher
Corridor Congestion
Cafeteria
Service Learning
Visit other Schools
Experience in Diversity
Community Leadership Forum
Create a Transition Plan
Create a Project Director’s Position

Comments were also provided by Center Grove community members Julie Bohnenkamp and Terry Spradlin. Following the presentation, a discussion was held along with a question-and-answer session for audience members.

As there was no further business, Mr. Dietel adjourned the meeting at 8:15 p.m.


November 29, 2006 Executive Session

An Executive Session was held on November 29, 2006, from 7:30 – 9:45 p.m. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Board Member Matt Shepherd, in-coming Board Member Scott Gudeman, Assistant Superintendents Janet Boyle and Bill Long, Chief Financial Officer Paul Gabriel and Interim Superintendent John Coomer. Board Member Jim Copp participated in the meeting through an internet call via computer. Board Member Jerry Davis was absent.

11. To train school board members with an outside consultant about the performance of the role of the members as public officials.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

November 20, 2006

A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on November 20, 2006. Board President Mark Dietel called the meeting to order at 7:10 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Paul Gabriel and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Mrs. Ponder moved to approve the agenda as presented. Mr. Shepherd seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Mrs. Ponder shared information regarding Central Nine and the Orchestra Gala.

There were no patrons signed up for public participation.

Mr. Dietel requested approval of the Consent Agenda. Dr. Copp moved to approve the Consent Agenda as presented. Mr. Shepherd seconded, and the motion passed 5-0. The Consent Agenda included:

• Minutes of the October 16, November 8 and November 13, 2006 board meetings and the October 16 and November 8, 2006 executive sessions
• Personnel Report
• Field Trip Report
• Fund Raisers
• Food service bids
• Request for use of auditorium by CG Parents Supporting Academic Enrichment and the Missoula Children’s Theater
• Second reading of policies (see October 16, 2006 minutes for list)
• Claims Report including payroll dated 10/20/06-11/10/06 totaling $1,967,211.18; Account Payable dated 11/20/06 totaling $1,685,660.15; pre-written checks dated 10/1/06-10/13/06 totaling $657,186.54 and pre-written checks dated 10/14/06-10/31/06 totaling $12,556,411.46.

Dr. Boyle introduced Angie Teed, JoLynda Wilson and Amy Traut who provided the board with an overview of the January 8, 2007 staff development day.

Consultant Jerry Dunn provided an update on the Maintenance and Transportation (Operations) Center.

The request for an additional extension on the purchase of the Whiteland Road property was delayed until later in the meeting when Mike Duke could be present.

Mrs. Ponder moved to hire BWP & Associates to conduct the search for a new superintendent at a rate not to exceed $18,500. Dr. Copp seconded, and the motion passed 5-0. Mr. Dietel will contact Ron Barnes of BWP & Associates.

Mr. Dietel moved to hire Dr. John Coomer as Interim Superintendent at a per diem rate based on the superintendent’s salary for no fewer than three days per week. Mr. Shepherd seconded, and the motion passed 5-0. Dr. Milhon-Baer will contact Dr. Coomer.

Dr. Milhon-Baer asked the Board to consider changing the dates of the January and February board meetings due to conflicts with holidays. Mrs. Ponder moved to change the regular meeting dates to January 8 and February 12, 2007. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval of a 2.3 percent increase for administrative staff beginning January 1, 2007 and also an extension of contracts for the six administrators whose contracts expire in 2007. This request extends the six contracts to June 30, 2008 and align them with the rest of the administrative staff. Dr. Davis moved to approve the request as presented. Mrs. Ponder seconded, and the motion passed 5-0.

A presentation was made to the Board by Phil Howard and Dan Rawlins of InterDesign regarding the proposed high school expansion project.

Dr. Milhon-Baer recommended Barnes & Thornburg be hired as bond counsel for the school corporation should the decision be made to move forward with the high school expansion project. Dr. Gabriel provided information on their estimated fees, noting that they will be paid from proceeds of the bond sale; therefore we only need to pay them if we move forward with the project. Mrs. Ponder moved to employ Barnes and Thornburg under the terms of their letters dated September 12 and October 17, 2006. Dr. Davis seconded, and the motion passed 5-0.

Dr. Milhon-Baer provided the board with an updated appraisal on the Al-Mar property. A joint appraisal was completed by Traynor and Zickler in the amount of $190,400 for the ten acres (±) on the back of the property. The Board agreed by consensus to wait until after the first of the year to make any decision on a possible sale of the property.

Dr. Long provided information on a proposal from T-Mobile to rent a small piece of the Al-Mar property for the purpose of placing an antenna on the site. The Board decided to wait until after the first of the year to see if a need evolves to use the property as part of a park system.

Local developer Mike Duke addressed the Board to request a third 90-day extension on the purchase of the Whiteland Road property. Mr. Dietel stated he would abstain from any discussion or vote due to a conflict of interest. After discussion, Mr. Shepherd moved to approve an additional 90-day extension for a nonrefundable fee of $25,000 that does not apply to the purchase price. Additionally the motion will include a provision to make the original $10,000 earnest money nonrefundable and add $40,000 additional earnest money nonrefundable and applicable to the purchase price in order to exercise the above extension. The motion failed for lack of a second.

Mrs. Ponder moved we allow Mr. Duke to exercise a third extension for a payment of $40,000 nonrefundable but applicable to the purchase price with the original $10,000 deposit now becoming nonrefundable and, if Mr. Duke does not close within 90 days, in addition to losing the nonrefundable deposit he has to pay another $8,000 as a penalty.

Dr. Davis asked to amend Mrs. Ponder’s motion to state that of the $40,000 payable at the time of the third extension, $25,000 is nonrefundable and nonapplicable to the purchase price and $15,000 is nonrefundable but applicable to the purchase price. The $10,000 refundable deposit would then become nonrefundable but applicable at the time the third extension is signed with an additional $8,000 payment if the sale is not closed after the third extension. Dr. Copp seconded the motion, and the motion passed 4-0 with Mr. Dietel abstaining from the vote.

Dr. Gabriel provided the board with an updated financial report.

Dr. Gabriel requested approval of a contract with ProBuyers to facilitate the process of procuring copying services at a more competitive rate. Dr. Copp moved to enter into an agreement with ProBuyer in accordance with terms of their letter dated October 30, 2006. Dr. Davis seconded, and the motion passed 5-0.

Dr. Gabriel asked for approval of a Resolution to allow end of the year transfers between accounts to balance the books and also for permission to allow the Business Office to conduct business on a regular schedule for the months of December, January and February. Dr. Davis moved to accept this proposal as outlined by Dr. Gabriel in a memo dated November 8. Mrs. Ponder seconded the motion, and the motion passed 5-0.

Dr. Milhon-Baer presented a review of 2006 board goals and a discussion of possible goals for 2007. Dr. Copp suggested board members list their top five goals individually, review the list during a meeting, and then pick the top five to focus on as a board. Board members will send their top five picks to Dr. Long by December 8 and he will compile the list and have it ready for the December 11 meeting.

A special board meeting is scheduled to be held on December 4 with a presentation by the Coalition of Visioneers. The next regular board meeting will be held on December 11. Possible agenda items include recognition of Center Grove’s Teacher of the Year, a 1028 hearing for Central Nine, an end of year financial report and a discussion of the 2007 goal process. Mr. Shepherd asked to add to the next agenda a discussion of who will be accountable and/or act as owner’s representative for construction of the transportation/ maintenance facility.

As there was no further business, the meeting was adjourned at 9:30 p.m.

Executive Session
An Executive Session was held on November 20, 2006, from 6:00 – 7:05 p.m. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Secretary Jerry Davis, and Board Members Jim Copp and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, and Assistant Superintendents Janet Boyle, Paul Gabriel and Bill Long.

5. To receive information about and interview prospective employees.
9. To discuss a job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

November 13, 2006

A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on November 13, 2006. President Mark Dietel called the meeting to order at 6:00 p.m. Also in attendance were Board Members Jim Copp and Matt Shepherd and Assistant Superintendents Janet Boyle and Paul Gabriel. Board Member Jackie Ponder joined the meeting at 7 p.m.

Mr. Dietel requested approval of the meeting agenda with the removal of the action notation for consultant interviews. Mr. Shepherd moved to approve the agenda as amended. Mr. Dietel seconded, and the motion passed 3-0.

Mr. Dietel invited in-coming board member Scott Gudeman to join the Board at the table.

There were no patrons signed up for public participation.

Presentations were received from the following persons regarding the superintendent search process:

Dr. Walt Orfield & Dr. Bill Newman
Ray & Associates
Cedar Rapids, Iowa

Dr. Robert Boyd
University Placement Team – IU,
Purdue, ISU & Ball State

Dr. Ron Barnes
BWP & Associates
Houston, Texas

Following the presentations, a discussion was held regarding the selection process for hiring an interim superintendent and the search process for a permanent superintendent.

The next meeting will be held on November 20 with an executive session at 6 p.m. followed by the regular board meeting at 7 p.m.

As there was no further business, Mr. Dietel adjourned the meeting at 9:10 p.m.


November 8, 2006
Top of Page
A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on November 8, 2006. Board President Mark Dietel called the meeting to order at 7:05 p.m. Also in attendance were Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Paul Gabriel and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Mr. Shepherd asked to add a discussion regarding the selection process for both the interim and the new superintendent. Dr. Copp asked if an agenda item should be added for public participation. Mr. Dietel asked if anyone in the audience wished to speak to the Board, and there was no response. Dr. Copp moved to approve the agenda as amended. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval of a Joint Resolution and Interlocal Agreement between the Board of Commissioners of Johnson County, the Town of Bargersville, and the Center Grove Community School Corporation. This resolution provides for the Johnson County Board of Commissioners to grant development plan review, permits for construction, reviews and inspections of the Operations Center (Maintenance-Transportation Facility) to the Town of Bargersville. Upon approval by all three boards, a building permit will be issued by Bargersville. Following discussion Dr. Davis moved to approve the Agreement. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

A discussion was held regarding the selection process for hiring an interim superintendent and the search process for a permanent superintendent. At the next meeting discussion will be held regarding formation of a Board subcommittee to take charge of the superintendent search.

Dr. Davis stated that he would like to defer his involvement in this process to Dr. Scott Gudeman, who will be replacing him on the Board in January 2007.

The next board meeting will be held on November 13 at 6 p.m. for the purpose of interviewing potential consultants for a superintendent search.

As there was no further business, Mr. Dietel adjourned the meeting at 8:05 p.m.


Executive Session
An Executive Session was held on November 8, from 8:15 – 9:55 p.m. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, and Board Members Jim Copp and Matt Shepherd. Administrators in attendance included Assistant Superintendents Janet Boyle, Paul Gabriel and Bill Long. Incumbent board member Scott Gudeman was also present

5. To receive information about and interview prospective employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

October 16, 2006

A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on October 16, 2006. Board President Mark Dietel called the meeting to order at 7:00 p.m. Those in attendance included Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Paul Gabriel and Bill Long. Vice President Jackie Ponder was absent.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of addendums to the Personnel and Field Trip Reports and a Resolution which includes the Director of Safety and School Resource Officer in PERF participation. Mr. Shepherd moved to approve the agenda as amended. Dr. Davis seconded the motion, and the motion passed 4-0.

Mr. Dietel welcomed the public to the meeting.

Central Nine’s Governing Board Banquet will be held November 9, and Center Grove has been asked to invite counselors, especially those at the high school level. Also, Central Nine has just approved an Entrepreneurship program which is the first of its kind in the state.

Dr. Davis shared that the Girls’ Cross Country Team won the regional meet and one student qualified for semi-state in Boys’ Cross Country.

Dr. Copp shared that the band was one of the top ten in their class at state regionals and will compete in finals on Saturday.

There were no patrons signed up for public participation.

Mr. Dietel requested approval of the consent agenda which included:

• Minutes of September 18 and October 5, 2006
• Personnel Report and Addendum
• Field Trip Report and Addendum
• Claims Report

Dr. Davis moved to approve the consent agenda as presented. Dr. Copp seconded, and the motion passed 4-0.

Consultant Jerry Dunn presented an update on the Maintenance and Transportation (Operations) Center.

Mr. Dietel asked the Board to discuss postponing starting the Operations Center until spring because (1) breaking ground at this time of year could further increase cost; (2) an upcoming change in leadership; and (3) to look at the project one more time from the standpoint of cost and to make sure everything is being done to develop the site efficiently. After discussion Mr. Dietel moved that construction of the Operations Center be postponed for reasons stated, that we should not break ground until we have a building permit, and find out by next board meeting exactly what the ramifications are as it relates to the cost of the obligation we may currently have to the general contractor. Mr. Shepherd seconded. After further discussion a vote was taken and the motion failed by a vote of 2-2 with Dr. Copp and Dr. Davis casting the dissenting votes.

Dr. Roberta Jackson provided the Board with information on the proposed expansion and renovation of Central Nine. The Central Nine board will make a decision at the November 9 meeting. The proposal will then be brought to participating boards in November or December of 2006.

Dr. Milhon-Baer presented a recommendation for a change in support staff salaries and positions, which includes a 2.3 percent raise in hourly rate for the 2006-07 school year. Dr. Davis moved to approve the recommendation as presented. Dr. Copp seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented a resolution from the Public Employees Retirement Fund (PERF) to include the Director of Safety and School Resource Officer in PERF participation. This confirmed an earlier Center Grove resolution. Dr. Davis moved to approve the resolution as presented. Dr. Copp seconded, the motion passed 4-0.

Dr. Milhon-Baer presented a first reading of policies which included the following:

0167.1 Board Participation (addition)
3122.01 Alcohol & Drug Free Schools
3213 Student Supervision and Welfare
3217 Weapons – Professional Staff
4217 Weapons – Support Staff
5111 Eligibility of Resident/Nonresident Students
5200 Attendance
5320 Immunization
5460 Graduation Requirements
5600 Student Discipline
5772 Weapons – Students
5895 Student Employment
6105 Authorization to use Facsimile Signature
6440 Cooperative Purchasing (Technical Correction)
7217 Weapons – Property
7434 Use of Tobacco on School Premises
8600 Transportation

Dr. Paul Gabriel presented a financial report.

Dr. Milhon-Baer presented a request from T-Mobile to rent property for placement of a cell tower near the Al-Mar Estates subdivision and the Bantam Football field. Dr. Milhon-Baer will speak with the T-Mobile representative about moving the tower closer to the front of the property. Contact will also need to be made with our tenant to see whether or not they would be agreeable to the tower.

Discussion was held concerning electronic distribution of board meeting information. Mr. Shepherd moved to direct Administration to move towards electronic distribution of board packet information for the efficiency that this would provide. Dr. Copp seconded and the motion passed 4-0.

Discussion was held concerning the broadcast of board meetings either over the web or through cable. Administration was asked to gather information to bring back at a future meeting.

A brief recess was held from 9:05 to 9:08 p.m.

Discussion was held regarding the superintendent search process. Dr. Milhon-Baer recommended the Board contact ISBA and/or other groups who facilitate such searches and also provided information on the hiring of an interim superintendent. Discussion was held concerning waiting until after the upcoming election so that any new board members could be included in the process. A special board meeting will be scheduled for November 8 or 13 at 6 p.m. for the purpose of interviewing agencies for the search.

The next regular board meeting is scheduled for November 20. Possible agenda items include a second reading of policies, Tax Anticipation Warrant, approval of bond counsel, update on the high school project, the hiring of a construction manager and 2006 goals. A decision was made to hold the December board meeting on the 11th rather than the 18th. Dr. Milhon-Baer reminded the Board that by policy, the board reorganization must be held within the first ten days of January. She suggested the January meeting be held on the 8th.

As there was no further business, the meeting was adjourned at 10 p.m.


Executive Session

An Executive Session was held on October 16, 2006, from 10-10:45 p.m.. Those in attendance included President Mark Dietel, Secretary Jerry Davis, and Board Members Jim Copp and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendent Janet Boyle.

9. To discuss a job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

October 5, 2006

A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on October 5, 2006. Board President Mark Dietel called the meeting to order at 7:00 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Paul Gabriel and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Dr. Copp moved to approve the agenda with the addition of a discussion of board support to continue the study of impact fees. Mr. Shepherd seconded the motion, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Dr. Davis shared that the Girls’ Volleyball Team and Girls’ Cross Country Team had won first place in the MIC Conference and that we finished second in Boys’ Cross Country.

Dr. Davis shared his opinion of a recent article in the Daily Journal regarding participation via telephone conference by Dr. Copp at the last board meeting.

Dr. Boyle shared information regarding the professional development day to be held on January 8, 2007.

There were no patrons signed up for public participation.

A discussion was held concerning the Maintenance and Transportation (Operations) Center. Dr. Milhon-Baer provided history on previous board discussions regarding the Center as well as a timeline prepared by the architect, Fanning-Howey. Dr. Gabriel provided budget information regarding the project. Bill Payne of Fanning-Howey and Consultant Jerry Dunn provided information as well. After a lengthy discussion, Dr. Davis moved to: (1) direct Administration to attend the meeting on October 10 and ask the Town of Bargersville to delay putting in the water line loop until a contractor is found to develop the property; (2) if this fails, request that we be allowed to pay for the additional water line from the 2008 budget; (3) if these issues cannot be worked out, find a way to pay for the project so that we can move forward with building on the current site. The motion was seconded by Mrs. Ponder and passed by a vote of 3-2, with Dr. Copp and Mr. Shepherd casting the dissenting votes.

Dr. Boyle provided an update on the Coalition of Visioneers. A presentation from all committees will be made on November 27 at Center Grove High School in the auditorium. This meeting will be open to the public. Dr. Boyle indicated that information regarding the meeting will be circulated to the public via the webpage, fliers at Parent-Teacher conferences and a Honeywell announcement. Mrs. Ponder asked that the school corporation find a way to disseminate this information throughout the township so that persons who do not have children in the school corporation are also made aware of the meeting.

Dr. Copp asked the Board for permission to continue to study impact fees and to utilize resources from the school corporation such as secretarial support and the use of meeting rooms for this purpose. Dr. Milhon-Baer suggested contact be made with organizations such as the Coalition of Growing and Suburban Schools, the Indiana School Boards Association and/or the Indiana Association of Public School Superintendents to see if they had interest in pursuing this through legislation. Mrs. Ponder suggested we check with these groups to see if impact fees had been studied previously by other groups. The Board agreed by consensus to endorse this study.

The next board meeting is scheduled to be held on October 16. Possible agenda items include reading of policies, a financial report, a discussion of distributing the board packet via electronic means and a determination of who should receive the packet. Mr. Shepherd asked that the Board be provided with a copy of the audit by the State Board of Accounts. Mrs. Ponder asked that a discussion be held regarding making recordings of board meetings available on the webpage.

As there was no further business, the meeting was adjourned at 8:45 p.m.


Executive Session
An Executive Session was held on October 6, 2006, from 8:55 – 10:25 p.m. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Secretary Jerry Davis, and Board Members Jim Copp and Matt Shepherd. Administrator in attendance was Superintendent Candace Milhon-Baer.

9. To discuss a job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1


September 18, 2006 - DRAFT
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on September 18, 2006. Board President Mark Dietel called the meeting to order at 7:00 p.m. Those in attendance included Secretary Jerry Davis, Board Member Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Paul Gabriel and Bill Long. Vice President Jackie Ponder joined the meeting at 7:07 p.m. Board Member Jim Copp participated in the meeting through an internet call via computer.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of addendums to the Personnel Report and the Field Trip Report. Mr. Shepherd moved to allow Dr. Copp to participate in the meeting via telephone conference and be allowed to vote. Dr. Davis seconded this motion and the motion passed 3-0 with Dr. Copp abstaining from the vote. Dr. Davis moved to approve the agenda as amended. Dr. Copp seconded and the motion passed 4-0.

Mr. Dietel welcomed the public to the meeting.

Dr. Copp shared that student Stephany Boleyn had been among the top 400 in a Discovery Channel Science contest held while she was in sixth grade.

Mrs. Ponder joined the meeting.

Dr. Milhon-Baer asked for one or two board members to sit in on the second interview with construction management firms for the high school project. Mr. Dietel and Dr. Copp offered to attend the interviews. Dr. Milhon-Baer plans to bring a recommendation to the Board in October.

Mrs. Ponder shared information on the proposed renovation of Central Nine as well as changes to their enrollment practices. Participation in funding for this renovation will need to be approved by seven of the nine participating school corporations in order for plans to proceed. Dr. Roberta Jackson, Interim Director of Central Nine, will attend Center Grove’s October board meeting to provide further information. An open house will be held at Central Nine on November 14.

With consent from the Board to address a non-agenda item, Patron Scott Setser addressed the board regarding the procedure used in cashing checks at the schools and also added comments regarding early release days.

Mr. Dietel requested approval of the Consent Agenda. Mr. Shepherd asked that the claims report be removed for further discussion. Dr. Davis moved to approve the Consent Agenda as amended, which included:

• Minutes of August 21 and September 1, 2006
• Personnel Report
• Field Trip Report and Addendum
• Conflict of Interest forms
• Fund Raisers

Mrs. Ponder seconded, and the motion passed 5-0.

Mr. Shepherd asked for clarification on the process of paying claims. Mr. Gabriel indicated that a resolution would be introduced later in the meeting to clarify which payments were made prior to board approval. Mr. Shepherd moved to approve the claims list as presented. Dr. Davis seconded, and the motion passed 5-0.

Consultant Jerry Dunn provided an update on the Maintenance and Transportation (Operations) Center. Bargersville Utilities has asked that the corporation pay for a water line from Whiteland Road to the southern most part of the property and complete a loop system around the property. The Board discussed that the utility company is treating the school corporation as they would a private company rather than a public entity using taxpayer money. Further discussion was held regarding the possibility of recouping some of this cost by charging a fee for any lateral taps into the line, and the Board asked that this be included in any contract signed with the utility company. Mr. Shepherd suggested revisiting the Sugar Grove site as a possible location for the Operations Center. Other suggestions included building the Center on the other side of Saddle Club Road or moving the facility further north on the property. Mr. Dunn will continue his efforts to move the project forward. Mr. Dunn will attend the next meeting of the Bargersville Town Board at which their attorney will be present on October 10.

A discussion was held concerning the condition of buildings on the property recently purchased from the Kepharts. Mr. Shepherd and Mr. Dunn have both inspected the buildings and agree that the house would need considerable work in order to make it habitable. Mr. Shepherd moved to raze the house but leave the three out-buildings for possible storage use. Dr. Copp seconded, and the motion passed 5-0.

Technology Director Jim Barney provided information on the committee studying new student database software. He also provided information on problems with the AutoCad software used by Project Lead the Way as well as updates on the Wide Area Network service to Maple Grove. He reviewed that, as provided in the four-year technology plan, new computers are being purchased to replace old ones. Mr. Barney also shared that a decision will need to be made in the near future regarding whether to purchase LCD projectors and/or to replace televisions in the district as they fail. He plans to survey teachers regarding their preferences. Dr. Boyle and Mr. Barney agreed that when a decision is made, it will need to be consistent throughout the school corporation.

Mr. Dietel left the meeting at 8:35 p.m. and Mrs. Ponder assumed his duties.

Dr. Boyle presented information on expanding the after-school program provided by the YMCA to include both middle schools. After discussion, Dr. Davis moved to amend the contract with Baxter YMCA to include both Middle School North and Middle School Central as recommended. Mr. Shepherd seconded, and the motion passed 4-0.

Dr. Mihon-Baer provided an update on planned improvements at the intersection of Stones Crossing and Morgantown Roads. In July of 2005 the Board had agreed to donate the land needed for the right-of-way with the caveat that ground for this project be broken within 18 months or the County would need to seek continued approval. Dr. Milhon-Baer asked for an extension of the offer as the County has done everything they needed to do and are waiting on approval of a Federal grant before proceeding. Dr. Davis moved to approve the extension of the easement request with the County to include a start date up to and including July 2007. Mr. Shepherd seconded, and the motion passed 4-0.

Dr. Long provided information on offers proposed by both Pepsi and Coca Cola. Both companies have proposed a seven-year contract and have agreed to comply with Federal guidelines for healthy school nutrition. The companies will provide rebates on the number of cases sold. Dr. Milhon-Baer provided information on the use of funds from the current Pepsi contract, including payment for the Honeywell alert system, services of a Communication Consultant, cost of four community newsletters per year and professional development for teachers. Funds received by the individual buildings have been used to pay for various activities including academic competitions for students, leadership camps, and student honor night. Dr. Davis moved to approve an agreement with Coca Cola for soft drink products pending a review of the contract by our attorney. Dr. Copp seconded, and the motion passed 4-0.

Dr. Gabriel and Consultant Steve Sonntag presented a request to approve appeals for transportation and a new facility (Maple Grove Elementary School). Following discussion, Dr. Davis moved to approve the appeals as presented. Mr. Shepherd seconded, and the motion passed 4-0.

The 2007 budget was presented for final approval. A budget workshop was held on July 31 and a public hearing on August 21. The budget has also been advertised in two newspapers. Dr. Davis moved to adopt the budget as presented. Dr. Copp seconded, and the motion passed 4-0. The Board thanked Mr. Sonntag for his work on the budget.

Dr. Gabriel presented a Resolution for Payment of Claims, to include claims for payroll deductions, utility bills, items previously approved by the Board as well as claims for which a delay in payment would cause a loss of revenue. This resolution more clearly defines our current practices. Dr. Davis moved to approve the resolution as presented. Mrs. Ponder moved to second the motion with the addition of an amendment to include CD investments. The motion was approved by a vote of 3-1 with Mr. Shepherd casting the dissenting vote.

Dr.Gabriel presented a financial report for Board review, summarizing the current status of the General Fund and Transportation Fund.

Dr.Gabriel presented a Resolution for participation in the Public Employee Retirement Fund (PERF) by various employee groups. This resolution updates a previous resolution to include current covered positions. Dr. Davis moved to approve the Resolution with the addition of School Resource Officer to the list of covered positions. Dr. Copp seconded, and the motion passed 4-0.

The next board meeting is scheduled to be held on October 16. Possible agenda items include an update on the coalition, support staff increases, first reading of policies, and a possible work session for the high school expansion.

Mrs. Ponder asked for any further business. As there was none, the meeting was adjourned at 9:35 p.m.

September 1, 2006

A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on September 1, 2006. Board President Mark Dietel called the meeting to order at 12:32 p.m. Those in attendance included Vice President Jackie Ponder, Board Member Matt Shepherd, Superintendent Candace Milhon-Baer, Assistant Superintendent Bill Long and Human Resources Director Sally Hacker. Board Members Jim Copp and Jerry Davis were absent.

Mr. Dietel requested approval of the meeting agenda. Mrs. Ponder moved to approve the agenda as presented. Mr. Shepherd seconded, and the motion passed 3-0.

There were no patrons signed up for public participation.

Dr. Milhon-Baer recommended approval of a contract with United Teachers Association of Center Grove for the 2006-07 school year. Dr. Long provided the following details of the agreement:

Salary increase of .8 percent for August 1-December 31, 2006
Salary increase of 1.5 percent for January 1-July 31, 2007
Increase in board contribution to 403b plans from $600 to $625
No increase in cost for health insurance
Modifications in language to reflect change from 26 pays to 24 pays

Mrs. Ponder moved to approve the 2006-07 contract as presented. Mr. Shepherd seconded, and the motion passed 3-0.

Mr. Dietel acknowledged Dr. Copp for his work on the committee as the Board representative.

Mr. Dietel asked for any further business. As there was none, the meeting was adjourned at 12:40 p.m.


August 21, 2006

B oard President Mark Dietel opened a public hearing at 7:08 p.m. to allow an opportunity for patrons to ask questions and provide input regarding the 2007 budget. Consultant Steve Sonntag, Treasurer Bob Channell and Assistant Superintendent Paul Gabriel provided information on the budget. After questions from the audience, the hearing was closed at 7:33 p.m.

Following the public hearing, Mr. Dietel called to order a regular meeting of the Center Grove Community School Corporation Board of School Trustees at 7:33 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Paul Gabriel and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Dr. Copp asked to add a discussion of board member participation in meetings via telephone. Mrs. Ponder seconded, and the motion passed 5-0. Dr. Milhon-Baer requested the addition of an addendum to the field trip report. Dr. Davis moved to approve the agenda as revised. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Dr. Milhon-Baer shared information regarding the start of school as well as an update on the Coalition for the high school expansion. She also shared that appointments had been set to interview construction managers and asked for a member of the Board to participate. Mrs. Ponder shared information concerning the proposed renovation/ expansion of Central Nine. Dr. Copp congratulated the Center Grove Education Foundation for the Taste of Center Grove held the previous weekend. Dr. Davis shared that he would not be seeking reelection to the board for a second term and commented on a recent newspaper editorial. Mr. Shepherd also commented on the editorial.

There were no patrons signed up for public participation.

Mr. Dietel requested approval of the Consent Agenda. Dr. Copp asked that the July 17 minutes be removed for further discussion. Mr. Shepherd asked that the Claims Report be removed for further discussion. Mrs. Ponder moved to approve the Consent Agenda as amended. Dr. Copp seconded and the motion passed 5-0. Consent agenda items approved included:

• Minutes of the July 31 board meeting and July 17 & 31 executive sessions
• Personnel Report
• Field Trip Report and Addendum
• Second reading of Policy 5610 – Suspension and Expulsion of Students

Dr. Copp requested that “Impact Fee Study” be changed to “Impact Study.” Mr. Ponder moved to approve the minutes as amended. Dr. Davis seconded, and the motion passed 5-0.

Mr. Shepherd moved that claim 51587 to Elrod Corporation be paid by the Athletic Department from gate receipts rather than from corporation funds. Dr. Copp seconded, and the motion was lost by a vote of 1-4. Mrs. Ponder moved to approve the Claims Report as presented. Dr. Davis seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote. The Claims list included Voucher #51518-51788 and payrolls dated 7/20/06, 7/28/06, 8/4/06, 8/11/06 and 8/18/06 totaling $1,445,045.15.

Discussion was held concerning board member participation at meetings via telephone conferencing. Additional discussion will be held at the September board meeting.

Consultant Jerry Dunn and Bill Payne of Fanning-Howey provided an update on the proposed Operations Center. Mr. Dunn provided an update on obtaining the building permit as well as information regarding electric service through Bargersville Utilities and/or R.E.M.C. Dr. Milhon-Baer provided clarification on expenses incurred for the facility as a result of changes in location as well as cost increases of material in the two years since the facility was first proposed; total architectural cost for the center is set at $494,768 due to changes in the location and increased costs.

Mr. Dunn provided an update on tornado sirens. A total of four sirens have been purchased by the school corporation, and R.E.M.C. has provided the poles as well as the manpower needed to actually install the sirens. Tug Sutton, Johnson County Emergency Management, has indicated that the County Commissioners are willing to maintain the sirens and pay for the electricity used.

Discussion was held concerning Policy 5517.01 with regard to filing police reports as well as releasing information to the media. The Board asked that the Safety Director be included in discussion of when police should be involved in investigations.

Dr. Milhon-Baer requested approval of a contract for City Securities to act as financial advisor as well as bond underwriter for the high school renovation project. Discussion was held concerning the possibility of issuing RFPs for this service. Dr.Gabriel will check to see if the rate offered by City Securities is in line with those being paid by other school corporations and report back to the board at the September meeting. Mrs. Ponder moved to approve the contract with City Securities with the stipulation that the administration withhold signing that contract on behalf of the board for a two-week period in order to research and see if there are any better rates available. Dr. Davis seconded, and the motion passed 5-0.

Dr. Long requested permission to apply to the State for a vision screening waiver to test students at the first grade level rather than kindergarten level. After discussion Dr. Davis moved to approve the waiver. Dr. Copp seconded, and the motion passed 5-0. Screening by school nurses will still take place in kindergarten and grades 3 and 8.

Dr. Milhon-Baer provided the board with a resolution to pursue recurring grants for those grants which are regularly applied for as well as non-recurring grants up to $1,000. Dr. Davis moved to approve the resolution as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer and Mrs. Ponder provided information regarding a proposed renovation/expansion of Central Nine facilities. Discussion was held, and Mrs. Ponder stated that a decision would not need to be made this month. Further discussion will be held at the September board meeting.

Dr. Gabriel presented a report of bond issues and building corporation accounts as of June 30, 2006.

Dr. Milhon-Baer requested approval of a list of surplus items to auction. Dr. Copp moved to approve the list as presented. Mrs. Ponder seconded, and the motion passed 5-0. The auction will be held on September 14 at 5 p.m.

The next board meeting will be held on September 18. Possible agenda items include a six month financial statement, update on board issues, budget approval, summer school report, conflict of interest forms, fund raisers, and policy updates.

Mr. Dietel asked for any further business. As there was none, the meeting was adjourned at 9:25 p.m.

Executive Session
An Executive Session was held on August 21, 2006 from 6 p.m. to 7:05 p.m.. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Secretary Jerry Davis, and Board Members Jim Copp and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Paul Gabriel and Bill Long.

2A. Strategy discussion with respect to Collective Bargaining

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

July 24, 2006

Board President Mark Dietel called a special meeting of the Center Grove Community School Corporation Board of School Trustees to order at 7:03 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Member Jim Copp, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Bill Long. Board Member Matt Shepherd was absent.

Mr. Dietel requested approval of the meeting agenda. Dr. Davis moved to approve the agenda as presented. Mrs. Ponder seconded, and the motion passed 4-0.

Mr. Dietel welcomed the public to the meeting.

Patron Jay Marks requested to address the Board. Mr. Marks expressed appreciation to the Board and Administration for their part in installing the emergency warning sirens in the township.

Treasurer Bob Channell and Consultant Steve Sonntag presented information on the 2007 budget. New Chief Financial Officer Paul Gabriel, who will begin his official duties on August 14, was also present for the discussion. After discussion Dr. Davis moved to approve the request to advertise the budget as presented. Dr. Copp seconded, and the motion passed 4-0.

Mr. Dietel requested approval of the Personnel Report. Dr. Copp moved to accept the Personnel Report as presented. Mrs. Ponder seconded and the motion passed 4-0. Dr. Milhon-Baer introduced Michael Reddick, Center Grove’s new School Resource Officer.

Dr. Milhon-Baer provided information on changes which need to be made to Policy 5610 for Suspension and Expulsion of Students. Due to a recent decision by the Indiana Court of Appeals, the Board must decide to either hear all appeals of expulsion or to hear no appeals. Previously the decision to hear an appeal was decided on a case-by-case basis. Dr. Copp moved to accept the recommendation from Dr. Milhon-Baer to not hear any appeals. Mrs. Ponder seconded, and the motion passed 4-0. A second reading of this policy will be held at the next board meeting.

Curriculum Director Wendy Kruger provided information on an Indiana Department of Education Early Intervention Grant in the amount of $48,600 to be used at West Grove Elementary. Dr. Davis moved to accept the grant as presented. Mrs. Ponder seconded, and the motion passed 4-0. Dr. Kruger plans to replicate these efforts for the other elementary schools next year.

Dr. Long provided information on a Central Indiana Educational Service Center bus bid received for the purchase of ten buses for a total of $686,383.22. This includes four 78-passenger buses, four special needs buses and four mini-buses. Dr. Davis moved to accept the bus bids as presented. Mrs. Ponder seconded and the motion passed 4-0.

Dr. Long presented a request from Southside Bible Church to rent the old Maple Grove building. The church is currently renting Center Grove Middle School North at the rate of $750 per Sunday. Board policy states that the rental period can be extended if the church is able to provide proof that they are in the process of obtaining a facility. Policy also states that the rate can be doubled for the second year of this rental. Dr. Davis moved to approve the rental of the building to Southside Bible Church at the increased rate. Dr. Copp seconded, and the motion passed 4-0.

Dr. Milhon-Baer provided information on the possible sale of a portion of the unused property leased to the Bantam Football Field. Mr. Dietel stated that as this property was adjacent to his, he would not participate in the discussion or the vote as it might be viewed as a conflict of interest. Dr. Milhon-Baer stated that the property in question is not suitable for use by the school corporation for any purpose other than a possible outdoor lab without extensive site work. Following discussion Mrs. Ponder moved to declare the 10.86 acres discussed as surplus property. Dr. Davis seconded, and the motion passed 3-0. A new appraisal of the property will be prepared and the information brought back to the Board in the near future.

Dr. Milhon-Baer requested permission to dispose of surplus equipment through an auction. Surplus equipment is being collected and before an auction is held principals from all Center Grove buildings will be provided the opportunity to move any items for use to their buildings. After principals have evaluated the equipment for their use, it will then be offered for sale to interested nonprofit organizations. Following this, a list of the remaining surplus equipment will be prepared and will be brought to the Board for review. Mrs. Ponder moved to approve the auction of surplus equipment. Dr. Davis seconded, and the motion passed 4-0.

The next board meeting will be held on August 21. Possible agenda items include a second reading of policy 5610, a budget hearing and a list of surplus equipment. Mrs. Ponder asked that a discussion be held regarding allowing board members to participate in board meetings via a conference call.

Dr. Davis moved to adjourn the meeting. Mrs. Ponder seconded. As there was no further business, the meeting was adjourned at 8 p.m.

Executive Session
An Executive Session was held on July 31, 2006, from 6:15-6:55 p.m.. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Secretary Jerry Dvis, and Board Member Jim Copp. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Bill Long. Board Member Matt Shepherd was absent.

2A. Strategy discussion with respect to collective bargaining
2D. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
6B. With respect to any individual over whom the governing body has jurisdiction to discuss, before a determination, the individual’s status as an employee, a student, or an independent contractor who is a physician or a school bus driver.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1



July 17 , 2006

B oard President Mark Dietel opened a public hearing for an additional appropriation at 7:02 p.m. on July 17, 2006. Dr. Milhon-Baer provided information on the additional appropriation from the Rainy Day Fund in the amount of $724,905.48 to be used for land acquisition and development. There were no questions from the audience, and the hearing was closed at 7:05 p.m.

Board President Mark Dietel called a regular meeting of the Center Grove Community School Corporation Board of School Trustees to order at 7:05 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Mrs. Ponder moved to approve the agenda as presented. Dr. Davis seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Dr. Milhon-Baer introduced Center Grove coach Deb Burton who was named as Indiana High School Girls Tennis State Coach of the Year. Ms. Burton introduced Center Grove High School students Rebecca Porter and Melanie Sullivan, the IHSAA Girls State Doubles Champions. The Board presented each with a gift.

Mrs. Ponder shared information about the National Student Council Convention she recently attended with the Center Grove High School delegation in Lansdale, Pennsylvania.

Patrons Jim Wong and John Coffing requested to address the Board. Mr. Wong asked to wait until the discussion of impact fees was presented. Mr. Coffing expressed appreciation to the Board that there had been no significant increase in the tax rate due to school projects.

Mr. Dietel requested approval of the Consent Agenda. Mr. Shepherd asked that the Personnel Report and Claims Report be removed for further discussion. Dr. Davis moved to approve the Consent Agenda as amended. Dr. Copp seconded and the motion passed 5-0. Consent agenda items approved included:

• Minutes of the June 19 board meeting and executive sessions
• Field Trip Report
• Food Service bids

Mr. Shepherd asked Dr. Milhon-Baer to explain the process taken in the search for a new Chief Financial Officer. Discussion was also held concerning the renewal of contracts for administrators. Dr. Davis moved to approve the Personnel Report. Mrs. Ponder seconded. Mr. Shepherd expressed his concern that the Personnel Report showed only the salary recommended for the Chief Financial Officer position. Mr. Shepherd stated that rather than salary, he felt that the report should provide a total which includes both salary and benefits. After discussion Dr. Davis called the question, and the motion passed 5-0.

Mr. Shepherd asked for explanations on claims 51348 and 51439. Dr. Milhon-Baer will follow-up on claim 51348. Following discussion of these claims Mrs. Ponder moved to approve the Claims Report as presented. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote. The Claims list included Voucher #51287-51454 and payrolls dated 6/30/06, 7/7/06 and 7/14/06 totaling $1,317,861.12. Mr. Shepherd asked that the Board be presented with a list prior to board meetings of other checks written, such as investments, payroll and utilities.

Consultant Jerry Dunn and Dave Statler of Odle, McGuire and Shook provided information regarding completion of the new elementary. Discussion was held regarding changes in size of sewer lines for the Saddle Club Rd. property. Mr. Dunn provided information on jobs completed this summer by school maintenance personnel.

Bill Payne and Mike Schipp of Fanning-Howey presented information on bids received for the Maintenance/Transportation facility and recommended the following bidders be accepted: General Construction Work – MacDougall Pierce Construction Company; Cabling – Mars Telecommunications; Video Distribution – South Western Communications, Inc.; Network Electronics – Netech Corporation. After discussion, Mr. Shepherd made a motion to not move forward with the Maintenance/Transportation facility and give direction to Administration to give the Board other options to choose from. There was no second to the motion. Mrs. Ponder moved to go forward with the Maintenance/Transportation facility and accept the lowest responsible and responsive bids as presented by Fanning-Howey. Dr. Davis seconded, and the motion carried 4-1 with Mr. Shepherd casting the dissenting vote.

Dr. Milhon-Baer facilitated a discussion of the proposed high school expansion summarizing the work of the Facilities Advisory Committee and the High School Expansion Task Force as well as reports on facility utilization and demographics. Randy Ruhl of City Securities Corporation provided information on current and past tax rates and the effect a new building project might have on these rates. Dr. Milhon-Baer recommended the school corporation go forward with the physical expansion of the high school and report back to the Board between now and late November on the instructional needs to be included. She will ask for five to six committees to be formed to study different aspects of the expansion. After discussion Dr. Copp moved to go forward with the expansion. Dr. Davis seconded, and the motion carried 4-1 with Mr. Shepherd casting the dissenting vote.

Discussion was held concerning the selection of an architect for the high school expansion. Dr. Milhon-Baer recommended that InterDesign be hired for this project. Dr. Copp made a motion to hire Odle McGuire and Shook as the architect for this project, and Mr. Shepherd seconded. Further discussion was held, and Mr. Shepherd called for the question. The motion was defeated by a vote of 2-3, with Dr. Davis, Mr. Dietel, and Mrs. Ponder casting the dissenting votes. Additional discussion was held regarding concerns and merits of the firms. Mr. Dietel moved to hire InterDesign for the high school expansion. Dr. Davis seconded, and the motion carried 3-2 with Dr. Copp and Mr. Shepherd casting the dissenting votes.

Dr. Milhon-Baer requested approval of the additional appropriation with a transfer from the Rainy Day Fund to land acquisition and development. Dr. Copp moved to approve the additional appropriation as presented. Mrs. Ponder seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

A discussion was held concerning opening up enrollment to employees. Mr. Shepherd moved to not open Center Grove enrollment to non-resident employees. Dr. Copp seconded, and the motion passed 3-2 with Mr. Dietel and Mrs. Ponder casting the dissenting votes.

Dr. Milhon-Baer and Technology Director James Barney provided an update on the decision by Pearson to discontinue support of the Center Point student database software in 2008. A committee will be formed which will include staff members from various employee groups to study a replacement software program. Discussion was held regarding the payment still being withheld from Pearson for support of the software. Dr. Milhon-Baer will continue to hold the purchase order until a decision is made on new student database software.

Discussion was held on an Impact Study recently completed by Board Member Jim Copp. Patron Jim Wong spoke to the Board regarding the Study and that he would like to present it to County Commissioners as representative of the views of the entire Board. Mr. Shepherd moved to adopt the Riverwalk Impact Study prepared by Dr. Copp. Dr. Copp seconded, and the motion passed 3-2 with Mr. Dietel and Mrs. Ponder casting the dissenting votes.

The next board meeting will be held on July 31. Possible agenda items include a budget workshop, a personnel report and a change in policy regarding the hearing of appeals to expulsions.

Mr. Dietel asked if there was any further business. As there was none, the meeting was adjourned at 10:25 p.m.

Executive Session
An Executive Session was held on July 17, 2006, from 6:15-6:57 p.m. . Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Secretary Jerry Davis, and Board Members Jim Copp and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Bill Long

2A. Strategy discussion with respect to collective bargaining

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

June 19, 2006

B oard President Mark Dietel called a regular meeting of the Center Grove Community School Corporation Board of School Trustees to order at 7:05 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Mr. Shepherd requested that the discussion of full-day kindergarten programs be separated into corporation-run programs and non-corporation run programs. Dr. Davis moved to approve the agenda as amended. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Dr. Long introduced Transportation Director Mike LaRocca who recognized Press Kegley, Pam Pagan and Joanne Jenkins for their win at the state bus rodeo competition. Gail Allison was also recognized for his win in the mechanics competition. The Board presented the staff members with a gift to recognize their efforts.

Little Hoosier sponsor Chris Osborne introduced members of the Pleasant Grove team which recently placed second at State History Day. Dr. Milhon-Baer offered to provide a pizza party for the group to recognize their efforts.

Mrs. Ponder shared information about programming at Central Nine. Dr. Davis shared the girls’ softball team’s participation in the Final Four competition as well as the girls’ state champion tennis doubles team. Mrs. Ponder pointed out that Jenny Gray was named Johnson County Athlete of the Year. Dr. Copp cited a $40,000 grant recently received by the high school.

Patrons Debbie Kissler and Kristyne Stone registered to address the Board regarding the YMCA Kindergarten Plus program. They requested to defer their input until this agenda item was discussed.

Mr. Dietel requested approval of the Consent Agenda. Mr. Shepherd requested the claims list be removed for further discussion. Dr. Davis moved to approve the consent agenda as amended. Mrs. Ponder seconded, and the motion passed 5-0. Consent agenda items approved included:

• Minutes of the May 15 and June 5, 2006 board meetings
• Personnel Report
• Second reading of Wellness Policy
• Annual approval of Blood Borne Pathogens Plan

Discussion was held regarding payment of voucher # 51132 to NCS Pearson to cover support services for the CenterPoint software program. After discussion the Board asked that this claim not be paid and that Dr. Milhon-Baer contact our attorney to see what legal steps can to be taken to notify Pearson that the CenterPoint software is not working as it was promoted and sold to us. Mr. Shepherd moved to approve the claims list with the exception of voucher #51132. Dr. Davis seconded, and the motion passed 5-0. The Claims list included Voucher #50963-51235 (with exception of #51132) and payrolls dated 5/19/06, 6/2/06 and 6/16/06 totaling $3,443,330.56.

Consultant Jerry Dunn provided and Dave Statler of Odle, McGuire and Shook provided information regarding completion of the new elementary. Mr. Dunn provided information on the Outdoor Locker Facility.

Dr. Koshnick requested permission to advertise for an additional appropriation of $724,905.48 from the Rainy Day Fund to be used for land acquisition and development. After discussion Dr. Davis moved to grant permission to advertise as stated. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Koschnick requested approval of school lunch prices for the 2006-07 school year as follows: $1.85 (Elementary), $1.95 (Secondary), $2.50 (Adult), $ .35 (ala carte milk). Cost of reduced-price lunch as well as breakfast meal prices will remain the same as last year. Dr. Davis moved to approve the change in prices. Dr. Copp seconded, and the motion passed 5-0.

Dr. Robert Boyd of Indiana State University presented an updated Facility Space Utilization Report.

Harold Sisson presented a report from the Facilities Advisory Committee.

Both of these plans will be taken under advisement with plans to bring an administrative recommendation to the Board in July.

Dr. Boyle requested approval to apply for Title I, Gifted/Talented and the Small Learning Communities grants. Mr. Shepherd moved to approve the request. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Boyle provided information on the latest release from the Indiana Department of Education concerning full-day kindergarten as well as information from our attorney. Dr. Boyle recommended we go forward with the parent pay option at Center Grove Elementary and continue with the plan to provide full-day kindergarten using Title I funding in the five schools which qualify. Center Grove Elementary Principal Bruce Haddix stated that he had room to house two, and possibly three, full-day programs in addition to the half-day program. After discussion Mrs. Ponder moved to extend the number of parent-pay classes at Center Grove Elementary School and to offer full-day programs at the other five schools through Title I. These classes will follow the structure put in place during the pilot in 2005-06. Dr. Copp seconded, and the motion passed 5-0.

As a result of the above decision, there is no need to consider a Kindergarten Plus Program such as was offered by the Baxter Y. The patrons who had asked to speak concerning this thanked the Board for the decision to hold full-day kindergarten at Center Grove Elementary.

Consultant Walt Aldorisio provided a report on the alternative program at Center Grove High School.

Discussion was held concerning opening enrollment to children of employees. Mr. Shepherd moved to no longer pursue having an open enrollment. Dr. Copp seconded, and the motion failed with a vote of 2-3, with Mr. Dietel, Mrs. Ponder and Dr. Davis casting the dissenting votes. The Board then asked Dr. Milhon-Baer to survey the 20 employees who had responded to a previous survey indicating interest to see if it would make a difference to them that tuition would need to be charged and to bring this information back to the Board at the next meeting.

Dr. Milhon-Baer provided information on progress with the CenterPoint software. She recommended that the school corporation continue with this software through the summer, then if sufficient progress has not been shown, a committee be formed to look at other options. Mrs. Ponder asked that we give notice to Pearson that we are seeking legal advice regarding the problems we are having with the software. She stated that a class action suit might be a possibility if there are other school corporations with the same concerns. Dr. Milhon-Baer was asked to consult with counsel and begin networking with other school corprorations, including those outside the State of Indiana. The Board asked for information on how much we had paid for the CenterPoint software to date.

Dr. Long provided information on a change in the corporation’s school safety structure. Dr. Davis moved to authorize Administration to write job descriptions for a Director of Safety and a Safety Resource Officer and to bring information for these positions so that a plan can be put into place by August 1. Mrs. Ponder seconded and the motion passed by a vote of 3-1, with Dr. Copp casting the dissenting vote and Mr. Shepherd not voting.

A discussion was held concerning the East-West corridor. Dr. Copp moved that the Board support a position against the routing of the East-West Corridor on Stones Crossing Road. Mrs. Ponder seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

The next board meeting will be held on July 17. Possible agenda items include a public hearing on the additional appropriation and a discussion and recommendation on a possible project for expansion of Center Grove High School.

Mrs. Ponder moved to adjourn the meeting at 10 p.m. Dr. Copp seconded, and the motion passed 5-0.

Executive Session #1
An Executive Session was held on June 19, 2006 from 6 p.m. to 6:55 p.m.. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Secretary Jerry Davis, and Board Members Jim Copp and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Bill Long.

2a. Strategy discussion with respect to collective bargaining
2b. Strategy discussion with respect to initiation of litigation or litigation, which is either pending or has been threatened specifically in writing

Board of School Trustees, Center Grove Community School Corporation
I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

Executive Session #2
An Executive Session was held on June 19, 2006 from 10:05 p.m. to 10:22 p.m.. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Secretary Jerry Davis, and Board Members Jim Copp and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Bill Long.

9. To discuss a job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation
I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

June 5, 2006

Board President Mark Dietel called a special meeting of the Center Grove Community School Corporation Board of School Trustees to order at 7:05 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Matt Shepherd and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long. Superintendent Milhon-Baer and Board Member Jim Copp were absent.

Mr. Dietel requested approval of the meeting agenda. Dr. Davis moved to approve the agenda as presented. Mrs. Ponder seconded, and the motion passed 4-0.

Mr. Dietel welcomed the public to the meeting.

Dr. Davis shared about the girls’ softball win at regional as well as the girls’ track team participating in the state track meet.

Patrons Debbie Kissler and Kristyne Stone addressed the Board in support of the YMCA Kindergarten Plus Program.

Mr. Dietel requested approval of the Personnel Report which included summer school staff. Dr. Davis moved to approve the Personnel Report as presented. Mrs. Ponder seconded, and the motion passed 4-0.

Dr. Boyle and members of the High School Task Force shared a PowerPoint presentation containing information gathered over the past nine months concerning high school programming and trends. The Task Force recommended a coalition of various sub-committees be formed from a variety of community and school groups to focus on specific areas of concern such as budget, technology, security, etc. Dr. Boyle shared that the Task Force report is one of four reports to be considered by the Board, with the others being the demographic reports from the Kelley School of Business and from Dr. Robert Boyd as well as a report from the Facility Advisory Committee. Reports from Dr. Boyd and the Facility Advisory Committee are scheduled to be presented at the board meeting on June 19.

Dr. Koschnick recommended the Board accept a contract with the Baxter YMCA to provide latch-key services for the 2006-07 school year. Mr. Shepherd moved to approve the contract as presented. Mrs. Ponder seconded, and the motion passed 4-0.

A discussion was held concerning full day kindergarten for the upcoming school year. As a result of a recent Supreme Court decision disallowing fees be charged to parents by a school in southern Indiana, along with advice from the school attorney, school administrators have decided to cancel plans for a parent-pay option. Discussion also focused on the Kindergarten Plus Program offered by the Baxter YMCA. Dr. Boyle stated she had been in contact with Marian Sprague from the Y to see if they would be willing to hire Center Grove teachers for the additional half-day and also to review the curriculum which would be used. Dr. Boyle indicated the Y would be paying their staff in the neighborhood of $10 per hour which would not be sufficient to cover the cost of a certified teacher. She also indicated that, while the Y appeared to be willing to work with the school on curriculum issues, she did not feel the Y’s program would be equivalent to the program offered through the school corporation which is aligned to the Indiana Academic Standards for Kindergarten.

Discussion continued regarding how to pay for full day kindergarten, as the Board believes this to be a priority if funding can be accomplished. The option proposed by the administration was to pay for full-day kindergarten using Title I funding in those schools qualifying and using General Fund money for the other three schools. Mr. Shepherd asked about the programs in the buildings previously funded by Title I and how they would be affected if Title I funds were re-directed towards full-day kindergarten. Mr. Shepherd moved to provide one section of full day kindergarten in each elementary school next school year with all funds coming from the General Fund and reallocating the Title I funding for other programs within the building as the principal and Dr. Boyle determine. Mr. Dietel seconded the motion. After discussion the motion was defeated by a vote of 1-3 with Mr. Dietel, Dr. Davis and Mrs. Ponder casting the dissenting votes.

Mr. Shepherd moved to provide one section of full day kindergarten with funding coming from Title I for those schools which qualify and from the General Fund for those schools which do not qualify for Title I funding. Dr. Davis seconded the motion. Dr. Boyle pointed out that Sugar Grove was not planning to utilize their Title I funds for full day kindergarten as Mrs. Bayne has elected to use the funding to support Sugar Station. After discussion the motion was declared lost by a vote of 2-2.

Dr. Davis asked Dr. Boyle and Dr. Koschnick to look at the cost of funding full day kindergarten as well as the effect this will have on our cash balance so a final decision can be made at the June 19 meeting. Dr. Boyle was also asked to report on the impact the redirecting of Title I funding would be for each building. A final decision will also be made at the next meeting concerning the Kindergarten Plus Program offered by the YMCA.

Dr. Koschnick provided the first reading for a new Wellness Policy.

Technology Director James Barney and Software Specialist George Frampton provided an update on the implementation of the Center Point student database software.

Mrs. Ponder left the meeting at 9:40 p.m.

Dr. Long provided the Board with information he had forwarded to the County Commissioners on the effect the East-West Corridor would have on the school corporation if it were to be routed down Stones Crossing Road.

The next board meeting will be held on June 19. Possible agenda items include the full day kindergarten program, the YMCA Kindergarten Plus Program, approval of grants, the Boyd report and a report from the Facility Advisory Committee. Dr. Davis asked that the security plan being created by Dr. Long as well as removal of the old tennis shed be added to the agenda.

Dr. Davis moved to adjourn the meeting at 9:50 p.m. Mr. Dietel seconded, and the motion passed 3-0.

May 15 , 2006

Board President Mark Dietel called a regular meeting of the Center Grove Community School Corporation Board of School Trustees to order at 7:02 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long. Superintendent Milhon-Baer was absent.

Mr. Dietel requested approval of the meeting agenda. Dr. Long requested the addition of an addendum to the Personnel Report. Dr. Davis moved to approve the agenda as amended. Mrs. Ponder seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Dr. Long introduced Center Grove High School student Lyndsey Adams, youth winner for St. Francis Hospital “Spirit of Women” award. The Board presented Lyndsey with a gift to recognize her effort. Dr. Long introduced the Center Grove High School JETS team (Junior Engineering Technical Society) and their sponsor Chree Kysar. The JETS finished first in the state for their division in a recent competition held at IUPUI with the varsity team finishing 20th in the nation for their division. The Board congratulated the students and offered to provide a pizza party to recognize the students’ efforts. North Grove principal Bob Conlon provided the Board with copies of a book of student poems recently published. Four students read their poems to the audience. The Winter Guard was recognized for finishing second in the state and fourth in the national competitions. The Board congratulated the students and offered to provide a pizza party for them as well. Pleasant Grove student Zach Hart was recognized as the national student winner for the Euclidean Division grade 3 on the Continental math League. The Board presented Zach with a gift to recognize his effort.

Dr. Davis shared information concerning the prom as well as the play at the high school over the past weekend. Mrs. Ponder shared information on the open house held at Maple Grove Elementary School. Dr. Copp shared information concerning Central Nine.

There were no patrons signed up to address the board.

Mr. Dietel requested approval of the Consent Agenda. Dr. Davis moved to approve the consent agenda items as presented. Mrs. Ponder seconded, and the motion passed 5-0. Consent agenda items approved included:
• Minutes of the April 17 and April 24, 2006 board meetings
• Personnel Report and Addendum
• Claims List including voucher #50638-50891 totaling $1,555,842.83 and payrolls dated 4/21 and 5/5/06 totaling $1,724,315.63
• Summer Fund Raisers
• Permission to advertise for food service bids
• Resolution to approve the superintendent to sign for residential special education placements

Dr. Long introduced the new high school social studies teacher and varsity wrestling coach, Cale Hoover.

Consultant Jerry Dunn provided an update on the outdoor locker facility. Dave Statler of Odle, McGuire and Shook provided information regarding completion of the new elementary. Bill Payne and Mike Schipp of Fanning-Howey Associates provided an update of progress on the new maintenance/transportation facility. Mr. Payne requested permission to advertise for bids on the proposed bus garage/maintenance center. Dr. Davis moved to allow the advertising of bids as requested. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Mr. Dunn provided information on the proposed purchase of approximately 15 acres currently owned by Harold Kephart. The total purchase price for the property is $439,167. Dr. Davis moved to approve the purchase of the property as presented. Mrs. Ponder seconded and the motion passed 5-0.

Attorney Steve Huddleston, representing Duke Acquisitions, and Attorney Brian Deppe, representing the Town of Bargersville, presented information regarding the proposed annexation of the Center Grove property near Saddle Club and Whiteland Roads. Duke Acquisitions has agreed to pay all costs involved with the annexation. The advantages to the school corporation would include a more expedited process for receiving permits through the Town of Bargersville as opposed to through the County. Also it was mentioned that electrical service through the Town of Bargersville may be used versus using Cinergy. Mrs. Ponder moved to grant the Administration permission to sign the resolution pending approval by the school corporation’s attorney. Dr. Davis seconded and the motion passed 3-1 with Mr. Shepherd casting the dissenting vote and Mr. Dietel abstaining from the vote.

Dr. Boyle presented a report on curriculum/instruction/professional development activities accomplished during the 2005-06 school year. Discussion was held regarding the International Baccalaureate Program. Dr. Boyle is in the process of investigating the cost to Center Grove for participating in this program. Mrs. Ponder suggested this might be a possible project for the Center Grove Education Foundation to promote. Dr. Boyle also provided plans for next school year.

Dr. Boyle presented information on textbook rental fees for next year. Dr. Davis moved to approve the fees as presented for the 2006-07 school year. Dr. Copp seconded and the motion passed 5-0.

Dr. Boyle provided information on the early release days during the current school year. Time this year was spent on district-wide curriculum mapping, alignment within subject areas, grade level/department chair meetings as well as work on the P.L. 221 plans. Dr. Boyle provided options available for 2006-07 and recommended early release times be continued on Wednesdays for approximately 45 minutes for next school year. Mrs. Ponder moved to approve the early release on Wednesdays as presented. Dr. Davis seconded and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Technology Director James Barney and Software Specialist George Frampton provided an update on the Center Point student database.

Center Grove High School Principal Matt Shockley and Assistant Principal Bob Bohannon presented proposed changes to the Athletic Department Drug-Alcohol-Tobacco Policy. After discussion, Dr. Long pointed out that this change as well as the addition of anti-bullying information, the addition of information on the opt-out procedure for releasing student information and some minor changes to student handbooks will also be included. Dr. Long also explained the Transportation Handbook will be placed into all school student handbooks rather than being printed separately. After discussion Dr. Davis moved to approve the updated handbooks as presented. Mrs. Ponder seconded and the motion passed 5-0.

Dr. Koschnick recommended the Board accept a contract with the Baxter YMCA to provide latch-key services for the 2006-07 school year. After discussion, the Board asked Dr. Koschnick to bring the contract back to the next meeting for approval. Dr. Koschnick will provide copies of the contract to the Board before the next meeting.

A discussion was held concerning opening up enrollment to non-resident students on a tuition basis. The Board asked Administration to survey staff members to see how many would be interested in enrolling their children here so that an assessment could be made on the impact this decision might have.

A special board meeting will be held on June 5 to receive information from the High School Task Force. Other possible agenda items include the latch key program, information on a Kindergarten Plus Program recently proposed by the Baxter YMCA and approval of summer school staff. Mr. Dietel also asked that the Board enter into discussion of the proposed East-West corridor and the effect this will have on the school corporation at the next meeting.

Dr. Davis moved to adjourn the meeting at 9:45 p.m. Dr. Copp seconded, and the motion passed 5-0.

April 24, 2006

Board President Mark Dietel called a special meeting of the Center Grove Community School Corporation Board of School Trustees to order at 7:05 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Member Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long. Board Member Jim Copp was absent.

Mr. Dietel requested approval of the meeting agenda. Dr. Davis moved to approve the agenda as presented. Mrs. Ponder seconded, and the motion passed 4-0.

Mr. Dietel welcomed the building principals and the public to the meeting.

Mrs. Ponder shared information on the Percussion Team. Dr. Koschnick shared that playground equipment from the current Maple Grove Elementary will need to be moved to the new building at a cost of $25,800. Plans are to cover this in the contingency fund as this was not a part of the actual building project. Dr. Davis shared he had received his property tax bill and had not seen a substantial increase, indicating to him the school corporation has shown fiscal responsibility.

There were no patrons signed up to address the board.

Dr. Milhon-Baer requested approval to sell 45 acres of property on Whiteland Rd. At this time Board President Mark Dietel relinquished the chair to Vice President Jackie Ponder due to a conflict of interest, indicating he would not participate in either the discussion or the vote concerning the sale. Dr. Milhon-Baer stated the property had been advertised, bids had been received and that Duke Acquisitions provided the highest bid. Dr. Davis moved to accept the offer from Duke Acquisitions for the 45 acres on Whiteland Rd. at $37,950 per acre. Mr. Shepherd seconded. During the discussion, Mr. Shepherd indicated he had been working with Mr. Duke to negotiate the terms of the sale, per a Board request in July. Mr. Shepherd suggested changes be made to the agreement in earnest money, due diligence extensions, eliminating the reference to farm contract rights and the receipt for earnest money deposit. A vote was taken to sell the property as previously stated to Duke Acquisitions, and the motion passed 3-0, with Mr. Dietel abstaining from the vote.

Mr. Shepherd moved to approve the amendments as described above. Dr. Davis seconded, and the motion passed 3-0 with Mr. Dietel abstaining from the vote. Mr. Duke was present at the meeting, and the contract was signed.

Presentations were made by each of the building principals regarding their P.L. 221 plans.Mrs. Ponder moved to accept the P.L. 221 plans as presented. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Milhon-Baer provided information on staffing needs for next year. Dr. Boyle added information on the foreign language program at the middle school level. Discussion followed covering middle school requests for language arts and choral support, additional department needs at Center Grove High School, projected needs at the elementary level and the possibility that parent-pay full-day kindergarten may no longer be an option as the result of a recent Indiana Supreme Court ruling. Discussion was held regarding the same criteria being used in all buildings to screen children for the full-day program. The Board then reviewed fiscal restraints and possibilities. After discussion, the Board indicated a desire to provide additional teachers in order to serve needs as well as a desire to underwrite the costs of a full-day kindergarten section in each non-Title I building.

Mr. Shepherd asked for information on the high school football scoreboard. Dr. Milhon-Baer informed the Board that the scoreboard had been purchased by the high school Athletic Department.

The next board meeting will be held on May 15. Possible agenda items for the next meeting include textbook rental fees, approval of student handbooks, a review of the alternative program, a curriculum/instruction/professional development report and the latch key program.

Mr. Dietel moved to adjourn the meeting at 10:15 p.m. Mrs. Ponder seconded, and the motion passed 4-0.

April 17, 2006

Board President Mark Dietel opened a public hearing for an additional appropriation at 7:05 p.m. on April 17, 2006. Dr. Koshnick provided information on the provisions for the additional appropriations from the Rainy Day Fund in the amount of $585,000 to be utilized for technology, professional development, purchase/lease of vehicle, building improvements and purchase of textbooks. Mr. Shepherd asked for information. There were no questions from the audience, and the hearing was closed at 7:15 p.m.

Board President Mark Dietel called the regular meeting of the Center Grove Community School Corporation Board of School Trustees to order at 7:15 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Dr. Davis moved to approve the agenda as presented. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Dr. Boyle and High School Assistant Principal Trael Kelly introduced Center Grove High School’s foreign exchange students along with their host families. The Board gave a gift to the students.

High School Principal Matt Shockley introduced this year’s National Merit Commended Students and National Merit Finalists. Commended Students include Candice Brown, Peter Clay, Michael Hoover, Amanda Meyer, Amanda Shufflebarger and Emily Stace. Finalists include Jacob Denz, Katherine McCoy and Jake Ward. High School Senior Jacob Denz was also recognized for attaining a perfect score on the SAT test as well as being selected as a 2006 Indiana Academic All-Star. The Board congratulated the students and their parents and provided gifts to recognize the students’ efforts.

Mrs. Ponder shared information on Central Nine. Dr. Davis shared the Robotics team’s recent success. Dr. Boyle shared that Sugar Grove teacher Jill Schoch was award the Golden Apple Award and high school teacher Heather Hart was named as Center Grove’s Teacher of the Year nominee for the Indiana Department of Education’s award.

Dr. Milhon-Baer provided the Board with a request from the Center Grove Education Foundation to recognize the recipients of the fall and spring mini-grants at board meetings. After discussion it was decided by consensus that more time could be allotted for this recognition if the Foundation were to hold special meetings for this purpose at a time other than a school board meeting. Dr. Milhon-Baer will work with the Foundation to provide a public venue.

High School Principal Matt Shockley introduced student Andrew Menner who received a Lincoln Federal Community Service Award as well as a state-level Certificate of Excellence from the 2006 Prudential Spirit of Community Awards program. The Board presented Andrew with a gift to recognize his effort.

There were no patrons signed up to address the board.

Mr. Dietel requested approval of the Consent Agenda. Dr. Davis moved to approve the consent agenda items. Mrs. Ponder seconded, and the motion passed 5-0. Consent agenda items approved included:
• Minutes of the March 20, 2006 board meeting
• Personnel Report
• Field Trip Report
• Claims List including voucher #50369-50577 totaling $943,677.32 and payrolls dated 3/24 and 4/7 totaling $1,764,395.32
• Denial of tort claim – Center Grove Community School Corporation received notice of a tort claim dated February 23, 2006, purporting to give notice of an incident that occurred on or about October 3, 2005 alleging that a student was injured while using playground equipment. The tort claim notice further alleges that Center Grove Community School Corporation was negligent in the installation and maintenance of the playground equipment. On the advice of counsel, Center Grove Community School Corporation denies liability and damages, and directs attorney John R. Helm to make appropriate notice of this action of the Board to the attorneys representing the claimants.
• Donation of equipment (farm implement)
• Second reading of policy 5112 – change in entry age

Dave Statler of Odle, McGuire and Shook provided an update on the new elementary. Consultant Jerry Dunn provided information to the Board regarding moving from the current Maple Grove to the new building. Mr. Dunn provided an update on the outdoor locker facility. Bill Payne of Fanning-Howey Associates provided an update of progress on the new maintenance/transportation facility.

Dr. Milhon-Baer introduced Chris Linn from the Kelley School of Business at Indiana University. Mr. Linn presented the board with an enrollment projection and demographic study prepared by the Kelly School. Discussion followed. Information will be shared with Center Grove’s Facility Advisory Committee and High School Expansion Task Force.

A Power Point presentation, prepared by Curriculum Director Wendy Kruger, was presented to the Board illustrating Center Grove’s ISTEP+ progress. Dr. Milhon-Baer expressed to the Board that this information will serve as good background for the school improvement reports to be presented to the Board at the next meeting.

Dr. Milhon-Baer requested Board direction on the hiring of an architect for the high school renovation/main campus plan. The Board determined the selection be made by a committee with Jim Copp serving as the board representative on the committee. It is anticipated that the committee will make a recommendation to the board by the June meeting. The Board also discussed the possibility of hiring a construction manager to oversee this project.

Technology Director James Barney and Software Specialist George Frampton provided an update on the Center Point student database.

Dr. Boyle requested approval to adopt textbooks for the Miscellaneous category, which includes Music, Art, Family and Consumer Science, Business and Industrial Technology. The textbook adoption includes two books requiring a waiver from the Indiana Department of Education. Dr. Davis moved to approve the list of textbooks as presented. Dr. Copp seconded, and the motion passed 5-0.

Dr. Koschnick provided the Board with a quarterly financial report. Discussion was held concerning hiring teachers for next year. Dr. Milhon-Baer will provide projections at the next board meeting to facilitate further discussion.

Dr. Koschnick requested an additional appropriation from the Rainy Day Fund in the amount of $585,000 to be utilized for technology, professional development, purchase/lease of vehicle, building improvements and purchase of textbooks. Dr. Copp moved to approve the appropriation. Mrs. Ponder seconded, and the motion passed 4-1 with Mr. Shepherd providing the dissenting vote.

Dr. Koschnick requested permission to transfer $29,771.64 to P.L. 221 line items within the General Fund. This is the amount received from the Indiana Department of Education for PL 221 professional development. As these funds were received after the start of the budget year, either an additional appropriation must be utilized via a public hearing or a transfer made within the General Fund. Dr. Davis moved to approve the transfer as presented. Dr. Copp seconded, and the motion passed 4-1, with Mr. Shepherd providing the dissenting vote.

Dr. Milhon-Baer provided information on bids received for roofing work to be done this summer at the high school and at North Grove Elementary. Dr. Copp moved to approve awarding the bid to Southern Roofing in the amount of $548,400. Dr. Davis seconded, and the motion passed 5-0.

The next board meeting will be held on April 24. Possible agenda items for the next meeting include sale of property, P.L. 221 reports from all buildings and projected need for additional teaching staff.

Dr. Davis moved to adjourn the meeting at 10: 20 p.m. Dr. Copp seconded, and the motion passed 5-0.

March 20, 2006
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on March 20, 2006. Board President Mark Dietel called the meeting to order at 7:05 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer asked to withdraw the request to approve a resolution to deny a tort claim, to add an addendum to the Field Trip Report and also to add a request to approve advertising for an additional appropriation. Dr. Davis moved to approve the agenda as amended. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Dr. Boyle introduced Center Grove High School Art Chairperson Terry Riley, who then introduced this year’s Scholastic Art winners. High school art teachers Rick Jones, Laura Fox and Nancy Shake also accompanied the students. The Board congratulated the students and offered to provide a pizza party to recognize the students’ efforts. Center Grove Middle School teacher Marsha Todor introduced middle school student Arya Moghaddam who was awarded an Honorable Mention by Scholastic. The Board presented Arya with a gift to recognize his effort.

Dr. Boyle introduced Center Grove High School swim coach Jim Todd, who then introduced swim team members Melody White, Michelle McKeehan, Katy Todd and Shelli Kopetsky, who won awards at the IHSAA swimming state finals and who will represent Center Grove at the national meet in Seattle. The Board congratulated the students and offered to provide a pizza party for the team to recognize the students’ efforts. Mr. Todd also introduced Michelle McKeehan, who was named to the USA 2006 National Junior Swim Team and competed in Australia in January, in addition to her IHSAA awards. The Board presented Michelle with a gift to recognize her effort.

Dr. Davis shared the gymnastics team’s success. Dr. Boyle shared the Robotics team’s second place finish and Rookie Award at the Purdue regional. Mrs. Ponder shared information concerning the Middle School teams including swimming and diving teams as well as girls’ basketball and the wrestling team. Dr. Copp shared the Color Guard’s success.

Center Grove patron Chris Osborne addressed the Board regarding the Center Point software program.

Mr. Dietel requested approval of the Consent Agenda. Mr. Shepherd asked that the approval of farmland leases and the claims list be removed for additional discussion. Dr. Davis moved to approve the consent agenda items as amended. Dr. Copp seconded, and the motion passed 5-0. Consent agenda items approved included:

• Minutes of the February 6, 2006 board meeting
• Personnel Report
• Field Trip Report and Addendum
• Request to approve waiver to Indiana DOE to allow high school teachers Anne Elsner and Kenton Brown to teach courses in Career Majors/Project Lead The Way

Mr. Shepherd asked for clarification on the funds being withheld from Stocker Construction until the outdoor locker facility is complete. Mr. Dunn stated that $260,000 is still being held until completion. Mrs. Ponder moved to approve the claims list including vouchers #49920 and #49968-50327 totaling $1,894,951.35 and payrolls dated 2/10, 2/24, 3/3 and 3/10 totaling $2,778,221.32. Dr. Davis seconded, and the motion passed 5-0.

Discussion was held concerning cash rent and the possibility of setting a minimum rent price and/or providing lessees with a multiple year agreement. This will be investigated by the administration. Mr. Shepherd moved to approve the farm leases as presented. Dr. Copp seconded, and the motion passed 5-0.

Dave Statler of Odle, McGuire and Shook provided an update on the new elementary. Mr. Shepherd asked for clarification on two change orders—one for signage and one for television monitors.

Consultant Jerry Dunn provided information to the Board regarding the disposal of equipment from Maple Grove, which will not be used at the new facility. Mr. Dunn explained that the equipment would first be offered to other Center Grove schools. After this, the equipment may be sold to other non-profit groups and then finally an auction will be held to dispose of remaining equipment.

Mike Shipp of Fanning-Howey Associates provided an update on the process of building the new maintenance/transportation facility. The anticipated completion date for this facility is July 31, 2007. The Board agreed by consensus to authorize Administration to contract for an updated cost estimate for this project, if needed. Mr. Shipp estimated the cost for this would be between $3,500 and $4,000.

Tim Thoman and Shaina Bradley of Performance Services provided a report on energy savings procedures and air quality issues being addressed by their company.

Dr. Milhon-Baer introduced John Issacs of Centex Homes and recommended the Board grant an easement to Centex for a passing blister on the west side of Saddle Club Road. This easement will be for approximately .0136 acres. Mr. Shepherd moved to grant Centex the requested easement for a payment of $4,000 with the understanding that Center Grove be provided a sewer easement if there is no additional cost to Centex. Additionally, Center Grove may have access to drainage or a drainage pond if this doesn’t cost Centex additional money. Mr. Dietel seconded, and added the stipulation that this is done providing it doesn’t slow down their project. The motion passed 5-0.

Dr. Boyle requested permission to have one full-day kindergarten class in each of the elementary buildings next year. Sources of funding for the full-day programs would come from a combination of parent-pay and Title I programs. A recommendation was made that a kindergarten grant be applied for with the assumption being that the full-day program would continue in the future. Dr. Copp moved to approve full-day kindergarten for next school year to be funded as discussed through parent-pay as well as Title I funding. Dr. Davis seconded, and the motion passed 5-0. Mrs. Ponder expressed concern that scholarships be available at each building. Dr. Boyle indicated that plans include five scholarships to be allotted per building.

Dr. Milhon-Baer requested permission to revise board policy 5112 in order to be in compliance with State law. Dates for eligibility for kindergarten and first grade will be changed to August 1st. Dr. Boyle requested a waiver period up to the first day of school. Dr. Copp moved to approve the recommended changes to reflect compliance with State law and to incorporate the changes in the waiver. Mrs. Ponder seconded, and the motion passed 5-0. A second reading of the policy will take place at the next meeting.

The scheduled ISTEP report was postponed until the April meeting in order to give the Board time to review the data ahead of time.

Technology Director James Barney and Software Specialist George Frampton provided an update on the Center Point student database. Discussion was held with regard to problems encountered with the system and the communication of information to all users. The Board asked for a clear definition of criteria for success of the project, what can be expected from Pearson and a procedure to measure progress, along with a timeline. Dr. Milhon-Baer indicated she would have a draft of criteria for the April board meeting.

Dr. Boyle requested permission to hold high school summer school from June 5-23. Due to financial cuts, the high school will be the only building providing summer school this year. Dr. Davis moved to approve the dates. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer provided a list of proposed recreation programs for the summer of 2006. Dr. Davis moved to approve the programs as presented. Dr. Copp seconded, and the motion passed 5-0.

The Board held discussion concerning property currently for sale. Dr. Milhon-Baer indicated one offer for the Olive Branch Rd. property had been received contingent on sewer availability. Bids are being taken until April 12 for the 45 acres on Whiteland Road. Mr. Shepherd moved that, in light of the fact the school board offered to pay the appraised value for both the Channell and Holbrook properties and that neither party accepted, that we no longer pursue the purchase of these properties at this time. Dr. Copp seconded, and the motion passed 5-0.

Dr. Boyle requested approval of the high school’s membership in the National Academy Foundation. This membership is for the benefit of the Academy of Finance. Mrs. Ponder moved to approve the membership. Dr. Davis seconded, and the motion passed 5-0.

Discussion was held concerning board policy 9270 regarding open enrollment and policy 5111 regarding transfer tuition students.

Dr. Koshshnick requested permission to advertise for an additional appropriation. Mrs. Ponder moved to approve the request. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

A discussion was held concerning how items are placed on the agenda for the board meetings. Suggestions provided were to add items at the end of the previous meeting or to call and let Dr. Milhon-Baer add to the agenda prior to the meeting. Also discussed was if a board member wants to add an item at the beginning of a meeting, then a vote can be taken. It was also mentioned that Dr. Milhon-Baer be given a “heads-up” on Thursday or Friday before the meeting so she will have time to prepare the necessary information.

The next board meeting will be held on April 17. Possible agenda items for the next meeting include architect selection process, Center Point follow-up, ISTEP report, hearing for additional appropriation, an interim report on professional development, demographic reports, final policy reading on kindergarten/first grade entry age change, textbook adoption, textbook rental fees, and quarterly financial report. The Board asked Dr. Milhon-Baer to provide them with the demographic study information prior to the meeting so they would have time to review it.

Dr. Davis moved to adjourn the meeting at 10: 05 p.m. Dr. Copp seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on March 20, 2006, from 6-6:40 p.m. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Secretary Jerry Davis, and Board Members Jim Copp and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

2A. Strategy discussion with respect to initiation of litigation or litigation, which is either pending or has been threatened specifically in writing.
2D. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
7. For discussion of records classified as confidential by state or federal statute.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1


February 6, 2006

A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on February 6, 2006. Board President Mark Dietel called the meeting to order at 7:05 p.m. Those in attendance included Vice President Jackie Ponder, Secretary Jerry Davis, Board Members Jim Copp and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer requested to add an addendum to the Field Trip Report. Mr. Shepherd asked to add a discussion of the Holbrook and Channell properties as well as an update on CenterPoint. After discussion Dr. Copp seconded the motion to add a discussion of the Holbrook property. The motion was defeated 3-2 with Dr. Davis, Mr. Dietel and Mrs. Ponder casting the dissenting votes. Mr. Shepherd’s request to add a discussion of the Channell property did not receive a second; therefore the motion did not come before the meeting. Dr. Copp moved to add the Addendum to the Field Trip Report as requested by Dr. Milhon-Baer. Dr. Davis seconded and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote. Mr. Shepherd’s request to add a discussion of CenterPoint was seconded by Mrs. Ponder. The motion passed 3-2 with Dr. Davis and Dr. Copp casting the dissenting votes. Discussion was held concerning how a board member may add items to the board agenda. Dr. Copp moved to approve the agenda as amended. Mrs. Ponder seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Mr. Dietel welcomed the public to the meeting.

Dr. Milhon-Baer introduced Center Grove Middle School North Choral Director Jane Brewer who was named the Indiana Music Educator Association’s Middle School Educator of the Year. The Board presented Ms. Brewer with a gift to recognize her effort.

Mrs. Ponder shared information concerning the Café Latte project at Middle School North as well as information concerning Central Nine.

Dr. Copp shared information on a forum he recently attended with other school personnel sponsored by the Center for Excellence of Learning and Leadership regarding design of learning opportunities in high schools.

Dr. Boyle shared information concerning the recent trip taken by members of the High School Task Force to the Breaking Ranks II conference in Rhode Island.

Dr. Davis shared accomplishments of the girls’ gymnastics team, girls’ basketball team and the girls’ swim team.

Dr. Milhon-Baer shared that six Center Grove schools were named as Four Star Schools by the Indiana Department of Education for 2004. Those schools are Center Grove High School, Center Grove Middle School Central, Center Grove Elementary, Maple Grove Elementary, North Grove Elementary and Sugar Grove Elementary.

There were no patrons signed up for public participation.

Mr. Dietel requested approval of the Consent Agenda. Mrs. Ponder asked that Camp Invention be removed for further discussion. Mr. Shepherd asked that the minutes of January 9, 2006 and approval to transfer both 2005 and 2006 budget line items be removed for further discussion. Dr. Copp asked that the approval to cancel old checks be removed for further discussion. Dr. Davis moved to approve the remaining Consent Agenda items, which included:

• Personnel Report
• Field Trip Report and Addendum
• Claims List including voucher #49616-49851 totaling $1,210,063.01 and payrolls dated 1/3, 1/13 and 1/27 totaling $2,559,524.27

Dr. Davis moved to approve the consent agenda items as amended. Dr. Copp seconded, and the motion passed 5-0.

A discussion was held concerning Camp Invention, which will be held from June 5-9, 2006 at West Grove Elementary. Mrs. Ponder moved to approve the request. Dr. Davis seconded and the motion passed 5-0.

Mr. Shepherd read a revision to the minutes of January 9 and moved that the minutes be approved as amended. Dr. Copp seconded and the motion passed 5-0. Minutes brought to the Board for approval also included executive sessions for January 9 and January 31, 2006.

Discussion was held concerning the transfer of budget line items within the 2005 budget to facilitate the end-of-year closing of books. Mr. Shepherd asked for additional explanation of several line items. After discussion Mrs. Ponder moved to approve the transfer as requested. Dr. Copp seconded and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Discussion was held concerning the transfer of budget line items within the 2006 budget. Dr. Koschnick stated since the approval of the 2006 budget in September 2005 building principals requested changes in some line items within accounts. This involves no additional funds. Dr. Davis moved to approve the transfer as requested. Mr. Shepherd asked the Board be given detailed information on the line items to be transferred. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Discussion was held concerning the cancellation of old checks. Dr. Koschnick stated that discussions have been held in the business office with the intent to follow-up every six months on checks not cashed. The business office is now in the process of contacting those persons with outstanding checks to make arrangements to reissue new checks. Dr. Copp moved to approve the cancellation of the old checks on the list. Dr. Davis seconded, and the motion passed 5-0.

Dave Statler of Odle, McGuire and Shook provided an update on the new elementary.

Maintenance Director Mike Upchurch provided an update on other construction projects including the Outdoor Locker Facility, the high school roof and HVAC projects.

Dr. Boyle introduced kindergarten teachers, Jan McNaught, Sheila Andres, Kathy Helderman, Linda Snyder and Jill Schoch, who presented information on the full-day kindergarten program being held this school year. Dr. Boyle stated that she would bring a recommendation to the Board in March for next year’s full-day kindergarten program.

Dr. Long presented information on the contract agreement reached with United Teachers Association of Center Grove. Among the changes were salary and extra-curricular activity sponsor increases of 1.5 percent. Dr. Copp moved to approve the contract ratified by the teachers. Mr. Shepherd seconded, and the motion passed 5-0.

Dr. Long provided information on bus driver pay and the change from daily rate to hourly rate as well as a history of how drivers had been paid in the past. Dr. Long and Mr. LaRocco shared the legal issues in contract pay, daily rates and hourly wages as well as efforts to balance length of routes. Mr. Shepherd stated his concern that drivers be paid in a fair and equitable manner for the time that they work. Dr. Milhon-Baer followed up with her concerns for equitable pay as well. Mr. LaRocco will continue to try to balance route time.

Dr. Milhon-Baer presented proposed calendars for the 2006-07 and 2007-08 school years. After discussion Dr. Copp moved to accept the calendars as presented. Dr. Davis seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested the Board authorize the expenditure of $15,000 from the Pepsi Fund to enable the High School Expansion Task Force to travel to sites to study successful concepts used in other areas of the country. Dr. Davis moved to approve the expenditure. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Discussion was held on the possibility of the school corporation assessing an impact fee on new housing developments to help offset the cost of building new schools. Dr. Copp shared a PowerPoint presentation as well as conversations he had with State Senator Brent Waltz. It was decided it would be worthwhile to create an advisory team made up of local homeowners and local builders to discuss this further and also study what other school corporations have done with impact fees. It was suggested the other Johnson County Schools be contacted to see if they would be interested in becoming involved in this endeavor.

Dr. Koschnick presented the Board with a Financial Report for 2005 covering all seven taxing funds. Discussion was held concerning the individual funds.

Dr. Koschnick requested permission to transfer $648,544.66 in unencumbered funds from the 2005 Capital Projects Fund into the Rainy Day Fund. After discussion Mr. Shepherd moved to approve the transfer as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Koschnick requested permission to transfer a sum not to exceed $585,000 from the Rainy Day Fund to the Textbook Rental Fund, Technology Fund, Capital Projects Fund (Improvement of Buildings) and General Fund (Purchase of Vehicles). The Capital Projects portion will be used to replace carpeting at Center Grove High School and Pleasant Grove Elementary and as well as roofing projects at the high school and North Grove Elementary. The General Fund portion will be used to purchase a heavy-duty truck with a snowplow package to replace an older vehicle. Mr. Shepherd expressed concern that these are items that should have been budgeted for. Mr. Shepherd also stated that it was decided earlier that monies from the refunding were not to be expended until costs could be determined for the Maintenance/Transportation facility. Mrs. Ponder moved to approve the transfer as requested. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Mr. Upchurch requested permission to contract with Moisture Management to conduct a nuclear roof moisture survey as well as project management services for roof work to be done at Center Grove High School and North Grove Elementary. Dr. Copp asked that Item #9 of the contract be clarified to ensure that two inspections weekly would be conducted as part of the contracted fee. Dr. Davis moved to approve the survey work as described for a fee of $6,750 and the project management services for $28,550 as described. Dr. Copp seconded, and the motion passed 5-0.

Discussion was held concerning a building site for the new Maintenance/Transportation Center. Transportation Director Mike LaRocco presented information on the additional fuel cost for locating the facility at the new Maple Grove site or the Sugar Grove site versus a central location in the school district. He estimates the difference to be approximately $23,000 more per year if the facility was moved to the new Maple Grove site. However, as the population shifts closer to the proposed facility, these costs would lessen. Bill Payne of Fanning Howey provided the Board with a preliminary drawing of additional school buildings on the Kephart property. Board members expressed some concern for potential accidents at the corner of Whiteland and Saddle Club Roads. Mr. Shepherd suggested that the 45-acre parcel of land on Whiteland Road be considered as a site to build the Maintenance/ Transportation Center. Mr. Payne suggested that the buses could be routed around the elementary building to Whiteland Road in order to avoid the corner in question. Patron Jay Marks added comments regarding the location. Mrs. Ponder moved to approve the Transportation/Maintenance facility location at the southeast corner of the Kephart/Maple Grove property. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote. Fanning Howey will start the process of soil sampling and other initial plans to place the facility at this site.

Discussion was held concerning the 45 acres on Whiteland Rd. which is owned by the school corporation and which recently was appraised at approximately $500,000 more than the last appraisal. Dr. Milhon-Baer recommended either trading the property or selling it to purchase property at a more strategic location in the school district, such as east of highway 135 or in the southwest section of the school district. Mrs. Ponder moved to sell the property or trade for other property land or a combination of both based on the new appraisal. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote. Mr. Shepherd asked that the Board be kept informed on a biweekly basis of any progress on the sale of this property. Mrs. Ponder asked that signs be placed on the property to advertise its availability.

A discussion was held concerning how items are placed on the agenda for the Board meetings. Consensus was not reached.

Dr. Milhon-Baer provided a brief update on CenterPoint, the student data management software package purchased last summer.

The next board meeting will be held on March 20. Possible agenda items for the next meeting include CenterPoint update, furniture bid recommendations for new elementary, recommendation for full-day kindergarten, approval of summer school dates as well as recognition of students. Mr. Shepherd asked that information regarding the Holbrook and Channell properties be shared at the next meeting. Dr. Davis moved to adjourn the meeting at 10:40 p.m. Dr. Copp seconded, and the motion passed 5-0.


Executive Session
An Executive Session was held on February 6, 2006, from 6 – 7 p.m. Those in attendance included President Mark Dietel, Vice President Jackie Ponder, Secretary Jerry Davis, and Board Members Jim Copp and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

2A. Strategy discussion with respect to collective bargaining
2B. Strategy discussion with respect initiation of litigation or litigation, which is either pending or has been threatened specifically in writing

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1


January 9, 2006

A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on January 9, 2006. Board President Mark Dietel called the meeting to order at 7 p.m. Those in attendance included Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Mr. Shepherd asked to add a discussion of Old Business items. Dr. Milhon-Baer requested to add an addendum to the Field Trip Report. Dr. Davis moved to approve the agenda as amended. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting and spoke briefly concerning his tenure as board president.

As part of the first meeting of the year, the Board reorganized. The first item was the selection of president for 2006. Dr. Copp nominated Mark Dietel and Dr. Davis seconded. The nomination passed 4-1 with Mr. Shepherd casting the dissenting vote. Dr. Davis nominated Jackie Ponder for the office of vice president and Mr. Dietel seconded. The nomination passed 5-0. Dr. Copp nominated Jerry Davis for the office of secretary and Jackie Ponder seconded. The nomination passed 5-0. The Board then discussed and reviewed the remainder of the reorganization including board members who would serve as representatives/liaisons to various groups and committees . The next board meeting will be held on February 6, 2006. Regular meetings will then change to the third Monday of the month, beginning in March.

Dr. Milhon-Baer introduced high school teacher Casey Tedrow. Ms. Tedrow, along with teacher Melissa Warner and students Laura Miller and Michelle Davis thanked the board for their past support of the yearbook and newsletter staffs.

Assistant Superintendent Janet Boyle shared information regarding the public forum to be held on January 26 at 7 p.m. in the high school. Discussion will focus on expansion of the high school.

Mr. Dietel shared that he had been asked to serve on a committee being formed by the Indiana Department of Education for Title I.

Mrs. Ponder shared information concerning Central Nine.

There were no patrons signed up for public participation.

Mr. Dietel requested approval of the Consent Agenda. Mr. Shepherd asked that the claims list be removed for further discussion.

The following consent items were presented for approval:

  • Minutes of the December 5, 2005 board meeting and executive session
  • Personnel Report
  • Field Trip Report and Addendum
  • Fund Raisers (attachment)
  • Conflict of Interest form from Board member Mark Dietel

Dr. Davis moved to approve the consent agenda items as amended. Dr. Copp seconded, and the motion passed 5-0.

Mr. Shepherd stated that he did not have current information on school corporation funds; therefore he could not approve the claims list. Dr. Milhon-Baer stated that she has met with the corporation treasurer and was confident that appropriations were available to meet the obligations on the claims list. Mrs. Ponder moved to approve the claims as presented, including voucher #49327-49560 totaling $1,354,236.15 and payrolls dated 12/2/05 & 12/16/05 totaling $1,843,190.11. Dr. Davis seconded, and the motion passed 4-1 with Mr. Shepherd providing the dissenting vote.

Under the discussion of Old Business, Mr. Shepherd asked for information on the assessed valuation. Dr. Milhon-Baer stated that Center Grove’s assessed valuation had grown by approximately 5 percent. Mr. Shepherd asked to receive one copy of every document his electronic signature was applied to; Dr. Milhon-Baer agreed to provide this. In response to Mr. Shepherd’s request for clarification on bus driver compensation, Dr. Milhon-Baer will provide it at the next board meeting. Mr. Shepherd also requested information on the final payment for the field turf.

Dr. Milhon-Baer introduced Pam Wright, Director of Special Services Johnson County Schools. Dr. Wright introduced Lisa Knott, parent of a Center Grove special needs student, and Lisa Paddack, the Johnson County representative for IN Source, the Indiana Resource Center for Families with Special Needs. The group provided information on a pilot summer program titled Summer SNACK (Special Needs Academic Camp for Kids). The Board thanked the group for their efforts.

Dave Statler of Odle, McGuire and Shook provided an update on the new elementary.

Consultant Jerry Dunn reported that the high school roofing project is complete. Mr. Dunn also reported that the contractor for the HVAC project had been replaced and the new contractor expects to have the project complete by the first week of February, excluding controls. Mr. Dunn stated that the Outdoor Locker Facility project is almost complete with only a few items remaining on punch list. Mr. Dunn provided suggestions to the Board regarding improving the construction process for future projects.

Mr. Shepherd asked for clarification on comments about liens being filed against the school that was included in the most recent Board information package. Dr. Milhon-Baer stated she only recently became aware of one lien that may have been filed in relation to the turf project. Jerry Dunn indicated there was a lien filed. Dr. Milhon-Baer indicated she was not sure if document she saw was only a notice to file a lien or actually a lien. Mr. Shepherd asked that the administration give the Board an update at the next meeting on lien(s) status and if no-lien contracts are an option to be used in public school construction projects.

Steve Huddleston and John Issacs, representing Centex Homes, provided information to the Board regarding a request for a right of way along the west side of the new elementary site. After discussion Mr. Shepherd moved to have Centex pay $50,000 for the granting of easement as presented and also put in $7,550 worth of improvements for the direct benefit of Center Grove. Dr. Copp seconded. After discussion, Mr. Shepherd amended the motion to request that Centex pay $50,000 plus the directional bore under Saddle Club Rd and three connections on the east side of the road for a total of four connections. The motion passed 4-1 with Mrs. Ponder providing the dissenting vote.

Dr. Milhon-Baer asked the Board for direction regarding the selection of a site on which to build the new Operations Center. After discussion Dr. Davis moved that if negotiations on the parcel of land in the central area of the school district are not successful, that the preferred place for the operations facility be on presently-owned property located in the south part of the district. Mrs. Ponder seconded, and the motion passed 4-0. Mr. Shepherd did not cast a vote.

Jim Barney, Technology Director, provided information on installation of a wide-area network for the new elementary. After discussion Dr. Copp moved to accept the proposal to install a 10 gigabit line and to pay for this from the new elementary school bond with any recovered funds to go back into the e-rate fund. Mrs. Ponder seconded, and the motion passed 4-0. Mr. Shepherd did not cast a vote.

Mrs. Ponder moved to allow the administration to sign contract of $90,000 with CINergy, pending review and approval by the school’s attorney, for the wide area network. Dr. Davis seconded and the motion passed 5-0.

Dr. Milhon-Baer stated that she would like to delay making any decisions for a main campus master plan until decisions have been finalized regarding the high school expansion. Dr. Milhon-Baer stated that it might be advantageous to use the same architect for both projects.

Dr. Milhon-Baer asked the Board for permission to contract for a demographic study after she has had time to review information available from several different sources. Dr. Davis moved to allow Dr. Milhon-Baer and the Administration to proceed with the decision for a demographic study with the cost not to exceed $15,000. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer provided the board with a draft of Board Goals for 2006. Mrs. Ponder requested the addition of a goal to educate parents, teacher and students on the advantages of student enrollment in AP classes. Dr. Copp asked for the addition of some proof of attainment such as SAT results and/or ISTEP results. Mrs. Ponder moved to approve the goals as discussed. Dr. Davis seconded, and the motion passed 5-0.

Dr. Long provided information on research he had done concerning the recording of board meetings. After discussion Mrs. Ponder moved to approve the purchase of a digital recording system costing approximately $600 with the provision that the current audio equipment be cleaned and repaired as needed. Mr. Dietel seconded, and the motion passed 5-0.

The next board meeting will be held on February 6. Possible agenda items for the next meeting include liens, clarifying of bus driver compensation, developing a process for adding agenda items, information on impact fees, request to cancel checks more than two years old, summer roofing projects, furniture bids for new elementary, and full day kindergarten report. Dr. Copp moved to adjourn the meeting at 10 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on January 9, 2009, from 6 - 7:00 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

2D. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
9. To discuss a job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

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Last Modified on February 26, 2009