• Minutes of the November 7, 2005 board meeting and executive session
• Personnel Report
• Field Trip Report and Addendum
• Claims List including voucher #48976-49255 totaling $1,209,275.45 and payrolls dated 11/4 & 11/18/05 totaling $1,703,881.60
• Food Service Bids (attachment)
• Technology bids for new elementary totaling $643,087 (attachment)
• Purchase of one Type A (activity) bus totaling $47,344.36
• Request to advertise for furniture bids for new elementary
• Resolution to approve Tax Anticipation Warrant
• Request to transfer appropriations to balance 2005 budget

Mr. Dietel requested approval of the Consent Agenda items. A motion was made by Dr. Davis and seconded by Dr. Copp to approve the consent agenda as presented. The motion carried 5-0.

Dave Statler of Odle, McGuire and Shook provided an update on the new elementary. Jerry Dunn reported that Burgess Mechanical is working toward completing the HVAC project this week, and that the punch list for the Outdoor Locker Facility is being addressed by Stocker. If this project is not complete by January, Mr. Dunn may request Board permission to hire another contractor to complete the project.

Mr. Shepherd asked that the Board and administration spend some time reflecting on how improvements could be made in the construction process to avoid some of the problems experienced with the Outdoor Locker Facility and the roofing project. Mr. Dunn will put together some recommendations for the next board meeting.

Mr. Shepherd initiated a discussion regarding the 45 acres on Whiteland Road previously advertised for sale. Mr. Dunn stated that written offers had been exchanged with Duke Acquisitions, however no papers have been signed nor earnest money received. Mr. Shepherd stated that property adjoining the 45 acres had recently been listed for sale with an asking price of $85,000 per acre. Since the 45 acres had previously been appraised at $28,000 per acre and paperwork not yet been signed with Mr. Duke, Mr. Shepherd suggested the Board re-evaluate the price and sale of this property. Dr. Copp made a motion to reconsider the bid approved by the Board in July 2005 but not consummated and obtain an updated appraisal in order to re-evaluate the future sale of this property. Mr. Shepherd seconded, and the motion passed 4-0 with Mr. Dietel abstaining from the vote due to a conflict of interest.

Dr. Milhon-Baer introduced Consultant Walt Aldorisio who presented information on the Alternative Education program. Mr. Aldorisio was joined by teachers Casey Tedrow, Ashley Bennett and teacher assistant Terry Lain. The group shared their plans and indicated they will come back to the Board in May with a follow-up report including an assessment.

Mr. Dunn, along with Phil Howard and Bill Moldenhauer of the InterDesign Group, provided information on the main campus plan. Discussion followed, with particular reference to plans the county has in place to widen Stones Crossing Road. Dr. Davis recommended bids be taken to develop a master plan for the future. Mrs. Ponder reminded the group that the Board had already discussed the hiring of an architect to work on the main campus plan. Dr. Milhon-Baer will research the previous discussion regarding this and report back to the Board.

Assistant Superintendent Julie Koschnick provided information she had researched regarding the cost of video-taping board meetings. Mr. Shepherd provided additional information from other school corporations regarding audio and/or video taping of meetings. Mr. Shepherd moved that beginning in January 2006 board meetings be audio taped and equipment purchased for this purpose not exceed $500 in total cost. Dr. Copp seconded, and the motion failed with a vote of 2-3, with Dr. Davis, Mr. Dietel and Mrs. Ponder casting the dissenting votes. Dr. Milhon-Baer offered to check with some of the school corporations surveyed by Mr. Shepherd to see what type of equipment they are using for the audio taping.

Dr. Milhon-Baer recommended approval of increases and/or changes in support staff salaries retroactive to the beginning of the school year (see attached Support Staff Recommendations). Dr. Davis moved to approve the changes as presented. Mrs. Ponder seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Dr. Milhon-Baer recommended extension of contracts and approval of increases in salary for administrators. Dr. Davis moved to approve the changes as presented. Mrs. Ponder seconded, and the motion passed 3-2 with Dr. Copp and Mr. Shepherd casting the dissenting votes.

Dr. Koschnick presented information on the plan to combine the Resource Development Committee with the Center Grove Education Foundation (CGEF). The Foundation is working to expand their membership to 20 members and will talk with various individuals to join the Board. This was approved at their last meeting, and will be brought to a second vote at their next meeting per their bylaws. The Foundation had asked for suggestions from the administration regarding target areas to address, such as academics, arts and/or special projects. Dr. Milhon-Bear and Dr. Koschnick met with CGEF President Nancy Dunn to discuss the target areas.

Dr. Milhon-Baer asked the Board to consider three broad goals for the administration to focus on during the upcoming year. Dr. Copp indicated he wanted goals with a hard measure of achievement. Dr. Milhon-Baer will put two years’ goals together for the Board’s reorganization and posting on the web.

Dr. Milhon-Baer asked if the Board was interested in planning a retreat prior to the January 9, 2006 reorganization meeting. The Board agreed to discuss its reorganization at the January 9 meeting.

Dr. Milhon-Baer asked the Board to consider changing meetings to the second or third week of the month in order to have more timely financial information available each month.

Dr. Milhon-Baer read a list of Board accomplishments during the past year and commended members for these achievements.

A discussion was held concerning the need for an updated demographic study. Dr. Milhon-Baer will check on prices from various sources and will bring a recommendation to the Board by the February meeting.

The next board meeting will be held on January 9, 2006. Possible agenda items include board reorganization, fund raisers, Board of Finance meeting and Conflict of Interest forms for the Board.

Dr. Copp moved to adjourn the meeting at 10 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on December 5, 2005, from 6 - 7:20 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

2a. Strategy discussion with respect to collective bargaining
2b. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
9. To discuss a job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

November 7, 2005
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on November 7, 2005. Board President Mark Dietel called the meeting to order at 7:10 p.m. Those in attendance included Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer asked to remove the request to purchase property and add an addendum to the Field Trip Report. Dr. Davis moved to approve the agenda as amended. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Mr. Dietel opened the Public Hearing for Additional Appropriation. Dr. Long requested withdrawal of the request for an additional appropriation for the Transportation Fund. There were no comments from the public, and the Hearing was closed.

Dr. Milhon-Baer introduced Center Grove’s Teacher of the Year, Kathy Sagorsky. The Board recognized Mrs. Sagorsky for her work and awarded her $1,000 for professional growth.

Mrs. Ponder shared that the Governing Board Banquet for Central Nine was Thursday, November 10. Mr. Shepherd and Dr. Davis shared information on boys’ tennis and girls’ cross country in the IHSAA state competitions. Mrs. Ponder shared comments she had recently heard regarding good sportsmanship by the soccer and volleyball teams. Dr. Davis and Dr. Copp shared information concerning the Bands of America competition and reminded the board that the band would be marching in the Philadelphia Thanksgiving Day Parade.

Center Grove patron Douglas J. Wright addressed the board regarding the proposed Wednesday late start days for teacher professional development.

Mr. Dietel requested approval of the Consent Agenda items. Mr. Shepherd asked that the claims be removed for further discussion. The following consent items were presented for approval:

• Minutes of the October 3, 2005 board meeting and executive session
• Minutes of the October 24, 2005 executive session
• Personnel Report
• Field Trip Report and Addendum
• Approval of Grants – Gifted & Talented, Title II, Title IV, Title V
• Resolution to Transfer Appropriation for Pl 221 Funds
• Request to withdraw additional appropriation in Transportation Fund

A motion was made by Dr. Davis and seconded by Mrs. Ponder to approve the consent agenda as modified. The motion carried 5-0.

Mr. Shepherd asked for additional information on four claims. The claims list includes Voucher #48478-48929 totaling $16,217,262.64 and Payrolls dated 10/7 & 10/19 totaling $1,727,065.53. Dr. Copp moved to approve the Claims Report. Mrs. Ponder seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Consultant Jerry Dunn and Dave Statler of Odle, McGuire and Shook provided an update on current building projects. Mr. Dunn reported that the Corporation is holding $150,000 from Performance Service until payment is received from their insurance company to cover water damage at the high school. Mr. Dunn has notified Stocker Construction that if work at the Outdoor Locker Facility is not completed by Thanksgiving, then the school corporation may exercise its right to hire another contractor and use the money being held in retainage to complete the project.

Daryl Cooper of Odle, McGuire and Shook reported that the low technology bid for the new elementary building totaled $643,087. The original budget for the technology package was $540,000. After time to review the bids, a recommendation will be made to the board at the next meeting.

A discussion was held concerning furniture and equipment to be taken from Maple Grove to the new elementary facility. Mr. Dunn reported that he and Principal Cheryl Christen have assessed the current building and are finalizing a list of equipment needs.

Assistant Superintendent Janet Boyle presented results of the survey taken during parent-teacher conferences in regard to the late start/early release request for professional development. She introduced teachers Jill Vlcan, Debbie Burton, Heather Hart and Cindy Cullom who spoke regarding the need for teacher professional development within the school day when all staff are available. After discussion, Dr. Boyle asked for approval to dismiss students between 35-45 minutes early for 15 Wednesdays during second semester of the 2005-06 school year. This will be in addition to the two professional development days already scheduled for February 8 and March 22. On the two professional development days students will be released early to be consistent with the Wednesday early releases. Dr. Davis moved to approve the request as presented with the stipulation that the dismissal time be re-evaluated at the end of the school year. Dr. Copp seconded and the motion passed 4-1 with Mr. Shepherd providing the dissenting vote.

Dr. Milhon-Baer introduced John Frank, CGHS social studies teacher who is applying for a Lilly Teacher Creativity Fellowship grant. Lilly Endowment has expanded their program to provide a semester of release time, which will be reimbursed by Lilly with approval by Center Grove’s Board. Mr. Frank’s plan would be to hike the Appalachian Trail while maintaining contact with students during his trip and to develop an outdoor club for students upon his return. The grant would cover all expenses for Mr. Frank, including the cost of hiring a substitute teacher to replace him while he was gone. Mrs. Ponder moved to approve the request. Dr. Davis seconded, and the motion passed 5-0.

Dr. Boyle and CGHS principal Matt Shockley provided an update on the High School Expansion Task Force. Mr. Shepherd asked that the board re-visit the demographic study provided by Dr. Robert Boyd and also consider having the study done on a more regular basis in the future. Mr. Shepherd requested administration to research the criteria used when the last expansion of the high school took place. Dr. Boyle indicated the Task Force Committee should be ready for a community forum in January 2006.

Dr. Boyle presented a request from the high school to introduce four new courses as a part of the Project Lead the Way program. The four courses are Principles of Engineering, Digital Electronics, Computer Integrated Manufacturing and Civil Engineering and Architecture. Mrs. Ponder moved to approve the four courses. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dietel called for a short recess. The meeting resumed after a five-minute break.

Dr. Boyle reported on the High Ability Program including a revised identification process, update on the Broad Based Planning Committee and a report on Advanced Placement courses and testing.

Mr. Dietel made a motion to grant the superintendent a three-year contract, beginning in June of 2006. Mrs. Ponder seconded, and the motion passed 3-2 with Dr. Copp and Mr. Shepherd casting the dissenting votes.

Dr. Milhon-Baer and Mr. Dietel shared information regarding the Resource Development Committee and their recommendation that this committee be combined with the Center Grove Education Foundation in the future. The Board asked Dr. Milhon-Baer and Mr. Dietel to clarify with the Foundation the decision-making process, which will be used to select projects on which to focus their efforts. Mrs. Ponder suggested that Administration develop a list of four or five projects for possible sponsorship by individuals or groups

Dr. Milhon-Baer presented a list of items donated to Center Grove Community School Corporation for the Outdoor Locker Facility and requested board approval to accept the donations. Dr. Davis moved to approve the list as presented. Mrs. Ponder seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

A brief discussion was held concerning board vision/mission and goals. The board will look at previous goals and identify four or five goals to focus on in the upcoming year.

The next board meeting will be held on December 5 with the January meeting to be held on January 9. Possible agenda items include board goals, balance fund appropriations, recognition of students and staff, tax anticipation warrant, master planning for central campus, alternative program, demographic report, video taping of board meetings to broadcast, a discussion regarding reorganization of the Board and a possible retreat in January.

Dr. Copp moved to adjourn the meeting at 9:40 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on November 7, 2005 from 6:05 – 7:05 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick, and Bill Long.

2a. Strategy discussion with respect to collective bargaining
2d. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
9. To discuss a job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

October 3, 2005
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on October 3, 2005. Board President Mark Dietel called the meeting to order at 7:12 p.m. Those in attendance included Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle.

Mr. Dietel requested approval of the meeting agenda. Dr. Copp asked to add a discussion of infrastructure fees. Dr. Milhon-Baer asked to add a request to move forward with a tax anticipation warrant, a possible additional appropriation for the Transportation Fund and an addendum to the Field Trip Report. Dr. Milhon-Baer asked to move the discussion of proposed late starts earlier on the agenda, as Dr. Boyle needed to leave. Dr. Davis moved to approve the agenda as amended. Mr. Shepherd seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

Mrs. Ponder shared that the three secondary schools had worked together in a positive way to plan the annual middle school football game. She also shared that the Percussion and Guard groups had won best in show at the recent Lawrence Central competition and that the Bantam Football League had hosted a successful Family Fun Night with between 800 and 1,000 participants.

Dr. Davis shared information on the upcoming October 14 Coats for Kids campaign

Dr. Copp shared information on the upcoming Cavalcade of Champions band competition being hosted at Center Grove.

Mr. Shepherd shared that the tennis team had won their 15th straight sectional title and also that Jerry Dunn had been given an alumni award from Franklin College.

Dr. Milhon-Baer shared that students and staff had raised over $60,000 for Hurricane Katrina relief.

Center Grove patron Bonnie Leser addressed the board regarding late arrival notification.

Mr. Dietel requested approval of the Consent Agenda items. Mr. Shepherd asked that the minutes, claims report and Resolution for sale of property to Town of Bargersville be removed for further discussion. Dr. Davis asked that the orchestra trip and fund-raiser be removed for further discussion.

The following consent items were presented for approval:

• Minutes of the September 12, 2005 executive session
• Personnel Report
• Field Trip Report and Addendum

A motion was made by Mr. Shepherd and seconded by Dr. Copp to approve the consent agenda as modified. The motion carried 5-0.

Discussion was held concerning a possible addition to the minutes of September 12, but after discussion with the board, Mr. Shepherd withdrew his request. Dr. Davis asked that a sentence be amended. Mr. Shepherd moved to approve the minutes as noted. Dr. Davis seconded, and the motion passed 5-0.

Discussion was held regarding items on the claims report. The Board asked that they be provided with account information for claims. Dr. Milhon-Baer stated that administration would revert to the old format for reporting claims in the future. Mr. Shepherd questioned whether policy was being followed with respect to change orders for the Outdoor Locker Room. Mrs. Ponder moved to approve the claims list as submitted. Dr. Copp seconded, and the motion passed 5-0. The claims list includes Voucher #48251-48475 totaling $1,813,497.96 and Payrolls dated 9/9 & 9/23, totaling $1,670,023.43.

Dr. Boyle introduced Orchestra Director Kevin McNamara who provided information on the proposed trip to Austria this summer. After a discussion, Dr. Copp moved to approve the trip and fund-raiser as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Mrs. Ponder moved to approve a Resolution confirming the sale of approxi-mately one acre of property at the appraised value of $27,000 to the Town of Bargersville for the purpose of constructing a water tower. Dr. Davis seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Dr. Boyle provided information regarding the proposed late starts for second semester for teacher professional development. A survey will be given to parents during parent-teacher conferences and Dr. Boyle will make a final recommendation at the November board meeting. Dr. Boyle will bring teachers to the next board meeting to provide their input.

Consultant Jerry Dunn and Dave Statler of Odle, McGuire and Shook provided an update on current building projects. Mr. Statler requested approval of a change order for electrical changes needed due to the upsizing of mechanical equipment. Mrs. Ponder moved to approve the change order in the amount of $18,702 contingent on an agreement with Odle, McGuire and Shook to receive credit on future architectural invoices in the amount of $8,073. Dr. Davis seconded and the motion passed 5-0.

At the November meeting a list of items donated for the Outdoor Locker Facility will be presented.

After citing advantages and disadvantages, Dr. Milhon-Baer asked board approval to transfer Maple Grove students and staff to the new elementary site. The current building could be used as a high school annex until the high school expansion is complete. Dr. Milhon-Baer will reinstate the Enrollment Management Plan as new subdivisions open. Mrs. Ponder moved to approve the move of Maple Grove students and staff as requested. Dr. Copp seconded, and the motion passed 5-0. Mr. Shepherd requested information on what equipment could be moved from the current building to the new site. Dr. Long is checking with the Indiana Department of Education regarding the legalities involved in making this move.

Daryl Cooper and Dave Statler of Odle, McGuire and Shook presented information on technology for the new elementary site. Dr. Davis moved to approve the project-planning schedule and allow the bid process for technology to move forward for the new Maple Grove Elementary project. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dietel called for a short recess at 8:40 p.m. The meeting resumed at 8:45 p.m.

Consultant Walt Aldorisio provided the board with a report on the Drug/Alcohol/Tobacco Survey done in the Spring of 2005. Matt Shockley, Principal of Center Grove High School, provided information on future plans for use of drug-sniffing dogs.

Consultant Jerry Dunn and Dave Statler of Odle, McGuire & Shook provided information to the board regarding an exchange of services with Crider and Crider for mowing done by Center Grove staff at the new elementary site. Board members asked that this level of detailed documentation be kept in the future.

Dr. Milhon-Baer requested permission to finalize negotiations on the purchase of the Holbrook property on Morgantown Road. Mr. Shepherd made the motion to move forward with a contract to purchase approximately 36 acres, known as the Holbrook property, across from Center Grove Elementary. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Copp led a discussion of the possibility of assessing impact fees to offset the cost of new facilities needed as a result of an increase in new housing developments. Dr. Milhon-Baer volunteered to check with Clark Pleasant and Hamilton Southeastern to see if they have considered this implementation due to their recent accelerated growth rate.

Dr. Long asked for board approval to move forward with a tax anticipation warrant to address State funding being withheld in January, 2006. Dr. Davis moved to approve beginning the process to issue a tax anticipation warrant. Dr. Copp seconded, and the motion passed 5-0.

Dr. Long asked for board approval to proceed with an additional appropriation for the Transportation Fund to address salary and fuel cost increases. Dr. Copp moved to approve the request. Dr. Davis seconded, and the motion passed 5-0.

Mr. Shepherd moved to authorize Dr. Milhon-Baer to negotiate a purchase agreement on property located at 2433 S. Morgantown Road, directly in front of Center Grove Elementary. Mr. Dietel seconded, and the motion passed 5-0.

The next board meeting will be held on November 7. Possible agenda items include reports on high ability programs, alternative programming for the high school, a recommendation on late starts, donations for the Outdoor Locker Facility, approval of technology bids for the new elementary and purchase of property. Dr. Davis asked the board be supplied with a detailed summary of overruns on the contingency fund for the Outdoor Locker Facility. Mr. Shepherd requested financial updates for all projects.

Dr. Davis moved to adjourn the meeting at 9:30 p.m. Dr. Copp seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on October 3, 2005, from 6-7:10 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Julie Koschnick and Bill Long.

2a. Strategy discussion with respect to collective bargaining
2d. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
9. To discuss a job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

September 28, 2005 - Executive Session
Top of Page
An Executive Session was held on September 28, 2005, from 6-9:30 p.m.. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long, and Consultant Brad Balch.

6a. With respect to any individual over whom the governing body has jurisdiction - to receive information concerning the individual’s alleged misconduct.
11. To train school board members with an outside consultant about the performance of the role of the members as public officials.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

September 12
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on September 12, 2005. Board President Mark Dietel called the meeting to order at 7:00 p.m. Those in attendance included Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer asked to add addendums to the Field Trip Report and the list of Fund Raisers. Mr. Shepherd moved to approve the agenda as amended. Dr. Davis seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting.

There were no patrons signed up for public participation.

Mr. Dietel requested approval of the Consent Agenda items. Mr. Shepherd asked that the contract for Energy Educator/Manager, Fund Raisers and Claims Report be removed for further discussion.

The following consent items were presented for approval:

• Minutes of the August 29, 2005 board meeting and executive session
• Personnel Report
• Field Trip Report
• Approval of Conflict of Interest forms for employees Steve Gantz, Joseph Green, Audrey Harris and Nancy Sweet

A motion was made by Dr. Davis and seconded by Mrs. Ponder to approve the consent agenda as modified. The motion carried 5-0.

Discussion was held concerning the request to approve a contract for an Energy Educator/Manager. This discussion focused on the duties for the position, that approximately 20 hrs./week is required, and that it is a contractual agreement as opposed to a need to pay overtime. Dr. Davis moved to approve the hiring of Kevin McElyea as Energy Educator/Manager for $20,000 per year for one year. Mrs. Ponder seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Discussion was held regarding fund-raising activities. Mr. Shepherd asked for clarification of the addendum for the Hurricane Katrina relief fund. After discussion, Mr. Shepherd moved to approve the list of fund-raising activities as amended. Dr. Davis seconded, and the motion passed 5-0.

Mr. Shepherd asked for clarification on claims for Best Access Systems and Laundry City Equipment. Dr. Long stated that both claims were for the Outdoor Locker Facility. Mr. Shepherd asked that clarification be made as to whether these items were included in the contract with Stocker Construction and should, therefore be paid by them. Also, in the event the contractor should pay these items, then change orders should have been provided to the Board.The administration will research the identified claims and report back to the Board. Dr. Davis moved to approve the claims list with the stipulation that clarification would be forthcoming on the items discussed. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote. The claims list presented includes vouchers 47886-48214 totaling $2,323,167.90 as well as payrolls dated August 12 and August 26, 2005 totaling $1,461,539.13.

Dr. Long requested approval of the 2006 budget, the three-year Capital Projects Fund and Bus Replacement Plans as well as a Petition to Appeal the transportation levy. Mr. Shepherd moved to approve the budget items and petition as presented. Dr. Davis seconded, and the motion passed 5-0.

Maintenance Director Mike Upchurch and Odle, McGuire & Shook representative Dave Statler provided an update on current construction projects. Mr. Upchurch indicated that a progress meeting for the Outdoor Locker Room is scheduled for this week, and a completion date for this project will be determined at that time.

Victor Reyes and attorney Steve Huddleston, representing Centex homes, provided information to the Board regarding their request for a right of way along the east side of the new elementary site totaling 1.88 acres. They have offered the school corporation a proposal to pay $28,500 per acre for this easement plus a donation of $5,000 or equivalent site work. Negotiations are taking place the right of way for other property on Saddle Club, which is also owned by the school corporation. After discussion Mr. Shepherd moved to go forward with granting the easement at $28,500 per acre plus an additional donation of $5,000 based on what was presented to the Board, for a total of $58,836.60. Dr. Copp seconded, and the motion passed 5-0.

Dr. Long presented a financial report including updates on current building projects.

Dr. Milhon-Baer provided feedback to the Board from the recent forum, which considered the future of Maple Grove Elementary and its possible relocation to the new elementary site. She will bring a recommendation to the Board at its next meeting. A forum will be scheduled in mid-November to discuss the possible high school expansion. Dr. Boyle noted that the task force for the expansion would be meeting on September 19.

Dr. Milhon-Baer presented the following policies for a second reading:

6320 Purchases
6620 Petty Cash
8330 Operations

Discussion followed concerning policy 6320 with regard to the dollar limits on contracts to be approved by school administration and contracts required board approval. Dr. Davis moved to authorize the Superintendent, Assistant Superintendent and/or Principal to approve a single item or group of identical items costing less that $25,000. All other contracts require Board approval prior to purchase. Dr. Copp seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Mrs. Ponder moved to approve the second reading of the three listed policies. Dr. Davis seconded, and the motion passed 4-1 with Mr. Shepherd casting the dissenting vote.

Discussion was held concerning insurance coverage for the Bantam Football League. Mr. Shepherd moved to approve insurance coverage in the amount of $1 million for a single occurrence, $2 million for a general aggregate, with an additional $1 million umbrella for each occurrence. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dietel shared information concerning the Career Majors Committee at the high school.

Mrs. Ponder shared information regarding Central Nine as well as her participation in Constitution Day activities at the middle schools. Mrs. Ponder asked that Information to Share be moved to earlier on the agenda so that more patrons would be present to receive information.

Mr. Shepherd requested the following agenda items be addressed at the next meeting: (a) late starts and (b) clarification of information requested by a patron.

Dr. Milhon-Baer and Dr. Boyle provided feedback they had received regarding the proposed late starts for second semester for teacher professional development. Dr. Boyle shared her intent to launch a survey to parents regarding this issue. The Board asked Dr. Boyle to invite teachers to the next board meeting to provide their input regarding this proposal.

Dr. Milhon-Baer will check with Consultant Brad Balch regarding a possible board retreat on September 28.

Mr. Dietel shared about the upcoming United Way Coats for Kids campaign and asked that the school corporation publicize the event.

The next board meeting will be held on October 3.

Dr. Copp moved to adjourn the meeting at 9:20 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on September 12, 2005, from 6-6:55 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Julie Koschnick and Bill Long.

2a. Strategy discussion with respect to collective bargaining
2d. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
6a. With respect to any individual over whom the governing body has jurisdiction - to receive information concerning the individual’s alleged misconduct.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended
I.C. 5-14-1.5-6.1

August 29
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on August 29, 2005. Board President Mark Dietel called the meeting to order at 7:05 p.m. Those in attendance included Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle.

The public hearing for the 2006 Budget, the 2006 Capital Projects budget and the 2006 Bus Replacement Plan Budget was held for patrons to provide input and ask questions. Assistant Superintendent Bill Long presided over the hearing. An opportunity was provided for input, and one patron requested a copy of the budget. The public hearing was closed at approximately 7:10 p.m.

Following the public hearing Mr. Dietel requested approval of the meeting agenda. Mr. Shepherd moved to approve the agenda as presented. Dr. Davis seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting and reminded the audience of the Public Forum to be held on August 30 at Maple Grove Elementary School.

There were two patrons signed up for public participation. They asked to wait to speak until the board addressed the individual agenda items.

Mr. Dietel requested approval of the Consent Agenda items. Mr. Shepherd asked that the financial request from Center Grove Education Foundation be removed for further discussion. Mr. Dietel asked that the Adjustment in Insurance Coverage with the Bantam League be removed for further discussion.

The following consent items were presented for approval:

Minutes of the August 1 and August 8, 2005 board meetings and executive sessions

• Personnel Report
• Field Trip Report
• Use of Pepsi Fund for Staff Breakfast

A motion was made by Dr. Davis and seconded by Mrs. Ponder to approve the consent agenda as modified. The motion carried 5-0.

A discussion was held concerning the request from the Center Grove Education Foundation for a gift of $10,000. Mr. Shepherd asked to be provided with a report of income and expenses for the Pepsi Fund for 2003-04 as well as up-to-date information for 2005. Mr. Shepherd moved to approve the financial request from Center Grove Education Foundation in the amount of $10,000. Dr. Davis seconded, and the motion passed 5-0.

Discussion was held concerning an adjustment in insurance coverage for the Bantam Football League. Previous board action set amounts of $300,000 for one occurrence and $5 million for an umbrella. Mr. Dietel asked if modifications could be made to the rates. Mr. Shepherd asked Dr. Long to check with the insurance representatives and find the cost for the League to carry $3 million in coverage. The discussion was tabled until the next meeting. Mr. Dietel asked that the Board consider moving these amounts to $1 million and $2 million, respectively.

Dr. Milhon-Baer and Dr. Boyle provided feedback they had received regarding the proposed late starts for second semester for teacher professional development. The Board asked Dr. Boyle to check with other schools with similar programs to see what they are doing to accommodate children whose parents need to be at work earlier and the length of time the schools have been using late starts.

Dr. Milhon-Baer introduced high school principal Matt Shockley who presented a request for permission to bid for the 2010 National Association of Student Councils National Conference. All Student Body President Myra Wooley and sponsor Rick Jones also provided information. After discussion, Dr. Davis moved to approve the request. Mrs. Ponder seconded and the motion passed 5-0.

Center Grove Patron Dr. Scott Gudeman of Ortho Indy addressed the Board regarding the decision to contract with the Center for Orthopaedic Surgery & Sports Medicine for services at athletic events.

The board discussed, at length, the contract between the Center for Orthopaedic Surgery & Sports Medicine and the high school. Athletic Director Jon Zwitt was in attendance and was asked to provide additional information. Discussion centered on why Center Grove was entering into a contract, the length of the contract and any tie to advertising on a potential video scoreboard. Mrs. Ponder moved to approve the contract and Dr. Davis seconded. Additional discussion was held and Board President Mark Dietel called a recess at 8:30 p.m. The meeting was reconvened at 8:35 p.m. with Dr. Copp and Mrs. Ponder calling for a vote. The vote was taken and the contract was approved 3-2 with Dr. Copp and Mr. Shepherd casting the dissenting votes.

Center Grove Patron Dr. Bill Ayres addressed the board regarding the Daktronics scoreboard.

Dr. Milhon-Baer provided an update regarding the Daktronics scoreboard by stating that it is too late for the video scoreboard to be put into place for this football season. She also stated that the school administration is not actively pursuing the contract at this time.

Mr. Dietel called a short recess at 8:55 p.m. The meeting resumed at 9:03 p.m.

Dr. Milhon-Baer presented the following policies for a second reading.

0142.4 Board Member Leave of Absence for Military Service
0142.5 Orientation
0165.03 Special Meetings
0167.2 Executive Session
2260 Nondiscrimination & Access to Equal Educational Opportunity
2460.03 Extended School Year Service for Disabled Students
3121 Personal Background Check
3122 Nondiscrimination & Equal Employment Opportunity (Teachers)
3170.01 Employee Assistance Program (Teacher)
3430.01 Family & Medical Leaves of Absence (Teacher)
4121 Personal Background Check
4122 Nondiscrimination & Equal Employment Opportunity (Support)
4162 Drug & Alcohol Testing of CDL License Holders
4170.01 Employee Assistance Program (Support)
4213 Student Supervision & Welfare
4430.01 Family & Medical Leaves of Absence (Support)
5111.01 Homeless Students
5320 Immunization
5517.01 Bullying
5610 Suspension & Expulsion of Students
7230 Gifts, Grants & Bequests
8330 Student Records
8400 School Safety
8431 Preparedness for Toxic Hazard & Asbestos Hazard
8452 Automatic External Defibrillators (AED)
8453 Control of Non-Casual Contact Communicable Diseases
8600 Transportation

Dr. Davis moved to approve the second reading of the proposed policy revisions. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer presented the following policies for a first reading:

6320 Purchases
6620 Petty Cash
8330 Operations

Discussion followed concerning what limits should be put on contracts to be approved by school administration and which contracts should require board approval. Mr. Shepherd stated that Indiana Code 20-5-3-8 requires contracts be approved by the majority of members of the governing body. He stated that he had spoken with attorney John Helm regarding this issue. Assistant Superintendent Dr. Julie Koschnick was asked to check with other school corporations to see what limits they use on contracts that require board approval and also the rationale behind the stated limits in order not to tie up Board meeting time with building-level, smaller contracts.

Discussion was held with regards to policy 8330 and media interviews and/or photographs of students. Dr. Milhon-Baer will ask the schools to put information in their handbooks for next school year regarding a blanket approval unless parents opt out. This information would be a part of directory information and would allow schools to release names and photographs for recognition, performances, events, etc.

Dr. Davis moved to approve the first reading of the three listed policies. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer stated that Centex homes has requested a right of way at the new elementary site along the east side of Saddle Club Road consisting of .136 acre. Centex has requested an easement along the east side of the property totaling 1.8 acres. Dr. Milhon-Baer stated that generally property in this area has been sold for $26,000 per acre. The Board expressed concern that granting of an easement might adversely impact future plans to build. Dr. Milhon-Baer stated that Centex has addressed this and that provisions were discussed to provide access for property on the west side of Saddle Club, which is owned by the school corporation. The Board stated that fair market value should be paid for the easements. A recommendation will be brought to the Board on September 12, 2005.

Mrs. Ponder shared that both Center Grove Middle Schools will participate in Constitution Day activities on September 9 sponsored by the Indiana State Bar Association. The theme will be “Ask Me What’s Great About America.”

Dr. Davis commended the Center Grove Education Foundation on the recent success of The Taste of Center Grove.

The next board meeting will be held on September 12. Possible agenda items include budget adoption, the second reading of policies and a decision on late starts for teacher professional development.

Mr. Shepherd asked Dr. Milhon-Baer what was going to be done to equalize enrollment between the elementary buildings, specifically Pleasant Grove and Sugar Grove. Dr. Milhon-Baer stated that the school corporation will most likely put the Enrollment Management Plan into effect as new additions open and more students enroll.

Dr. Copp asked Dr. Long to provide information on impact fees if assessed value of homes is not enough for us to build an additional school. The board also requested information on when to move forward with another elementary as growth continues in the district.

Dr. Milhon-Baer will contact Brad Balch regarding a board retreat, possibly in early October.

Mr. Shepherd asked Dr. Long to provide a construction update.

Dr. Davis moved to adjourn the meeting at 9:30 p.m. Dr. Copp seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on August 29, 2005, from 6:00-7:00 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jack Ponder and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle and Sally Hacker, Director of Human Resources.
2A. Strategy discussion with respect to collective bargaining
2D. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

August 8
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on August 8, 2005. Board President Mark Dietel called the meeting to order at 7:14 p.m. Those in attendance included Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle. Board Vice President Jim Copp and Secretary Jackie Ponder were not present.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer asked to have the budget workshop presented first. Mr. Shepherd moved to approve the agenda as amended. Dr. Davis seconded, and the motion passed 3-0.

Mr. Dietel welcomed the public to the meeting. Dr. Milhon-Baer introduced new West Grove principal, Debra Duncan, and new high school assistant principal Bob Bohannon. Dr. Davis commended staff members for their work on the Fast Track program held the previous weekend.

There were no patrons signed up for public participation.

Dr. Bill Long and treasurer Bob Channell presented information on the 2006 budget. After a discussion period was held, Dr. Davis moved to allow the corporation to advertise the proposed budget in two newspapers on August 17 and 24. Mr. Shepherd seconded, and the motion passed 3-0.

Dr. Milhon-Baer presented the following policies for a first reading.

0142.4 - Board Member Leave of Absence for Military Service
0142.5 - Orientation
0165.03 - Special Meetings
0167.2 - Executive Session
2260 - Nondiscrimination & Access to Equal Educational Opportunity
2460.03 - Extended School Year Service for Disabled Students
3121 - Personal Background Check
3122 - Nondiscrimination & Equal Employment Opportunity (Teachers)
3170.01 - Employee Assistance Program (Teacher)
3430.01 - Family & Medical Leaves of Absence (Teacher)
4121 - Personal Background Check
4122 - Nondiscrimination & Equal Employment Opportunity (Support)
4162 - Drug & Alcohol Testing of CDL License Holders
4170.01 - Employee Assistance Program (Support)
4213 - Student Supervision & Welfare
4430.01 - Family & Medical Leaves of Absence (Support)
5111.01 - Homeless Students
5320 - Immunization
5517.01 - Bullying
5610 - Suspension & Expulsion of Students
7230 - Gifts, Grants & Bequests
8330 - Student Records
8400 - School Safety
8431 - Preparedness for Toxic Hazard & Asbestos Hazard
8452 - Automatic External Defibrillators (AED)
8453 - Control of Non-Casual Contact Communicable Diseases
8600 - Transportation

Dr. Davis moved to approve the first reading of the proposed policy revisions. Mr. Shepherd seconded, and the motion passed 3-0.

Dr. Koschnick presented information regarding a possible communications plan for the school district. Board members were asked to review and prioritize the information provided for future discussion.

Mr. Shepherd shared information regarding the recent forum held to discuss improvements to the intersection at Stones Crossing and Morgantown Roads.

The next board meeting will be held on August 29 for a budget hearing and a second reading of policies.

Dr. Davis moved to adjourn the meeting at 9:38 p.m. Mr. Shepherd seconded, and the motion passed 3-0.

Executive Session
An Executive Session was held on August 8, 2005, from 6:30-7:10 p.m. Those in attendance included President Mark Dietel, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, Consultant Jerry Dunn and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle. Board Vice President Jim Copp and Secretary Jackie Ponder were not present.
2D. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option
to purchase or lease is executed by the parties.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

August 1
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on August 1, 2005. Board President Mark Dietel called the meeting to order at 7:03 p.m. Those in attendance included Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long and Janet Boyle. Board Vice President Jim Copp was not present.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer requested two changes to the agenda—the deletion of “Action of Sale and/or Purchase of Property” and the addition of an addendum to the Personnel Report. Dr. Davis moved to approve the agenda as amended. Mr. Shepherd seconded, and the motion passed 4-0.

Mr. Dietel welcomed the public to the meeting. There were three patrons signed up for public participation. Lynn Ripberger and Amy Keusch chose to wait to speak until the discussion of alternative starting times for second semester. Jay Marks requested an explanation regarding mowing at the elementary jobsite. Dr. Milhon-Baer stated she would investigate and call Mr. Marks to clarify the situation.

Mr. Dietel requested approval of the Consent Agenda items. Mr. Shepherd asked that the Personnel Report and Addendum be removed for further discussion. Mr. Shepherd asked for clarification on two claims. Dr. Long provided information.

The following items were presented for approval:

• Minutes of the July 11, 2005 board meeting & executive session
• Voucher #47659-47820 totaling $2,117,745.60; Payrolls dated 7/15 & 7/29 totaling $1,331,297.77
• Closing of extra-curricular accounts

A motion was made by Dr. Davis and seconded by Mr. Shepherd to approve the Consent Agenda as modified. The motion carried 4-0.

Jerry Dunn, Construction/ Management Consultant provided an update on the new elementary project, the HVAC project at the high school and the outdoor locker facility. Projects continue to progress well.

Dr. Boyle presented a report on teacher professional development activities completed during the 2004-05 school year as well as plans for future professional development.

Dr. Milhon-Baer and Dr. Boyle presented information to the board requesting 16, 30-40 minute late starts and three two-hour release days for the 2005-06 school year. These release times will be used for professional development activities including curriculum mapping, technology training, staff meetings, department/grade level meetings, student data analysis, development of common assessments and other school improvement initiatives as needed. Patrons in the audience provided input. Students would ride their regular routes with the delay times in order to give staff built-in time for professional development. The proposal will be brought to the board for approval at the August 29 meeting.

The Personnel Report and Addendum were discussed, specifically concerning hours for school bus drivers. Beginning with the 2005-06 school year drivers will be paid at a set rate per day based on the number of hours required to drive each route. Mrs. Ponder moved to approve the Personnel Report and Addendum with the stipulation that the Transportation Director be given the flexibility to make adjustments in driver hours as needed. Dr. Davis seconded, and the motion passed 4-0.

Dr. Milhon-Baer shared information regarding a forum to be held August 30 at Maple Grove Elementary, the Center Grove Education Foundation’s Taste of Center Grove on August 21 and the upcoming Fast Track program. Mrs. Ponder shared information regarding Central Nine. Mr. Shepherd asked if there was any new information to share regarding the orthopaedic contracts. Dr. Milhon-Baer responded that the identified contracts are under internal review and are being checked to ensure they comply with board policy.

The next board meeting will be held on August 8 for a budget workshop and first reading of policies.

Mr. Shepherd moved to adjourn the meeting at 8 p.m. Dr. Davis seconded, and the motion passed 4-0.

Executive Session
An Executive Session was held on August 1, 2005, from 6:07-6:55 p.m. Those in attendance included President Mark Dietel, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, Consultant Jerry Dunn and Assistant Superintendents Bill Long and Janet Boyle. Board Vice President Jim Copp was not present.

• 2D. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• 8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

July 11
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on July 11, 2005. Board President Mark Dietel called the meeting to order at 7:05 p.m. Those in attendance included Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long and Janet Boyle.

Mr. Dietel requested approval of the meeting agenda. Mrs. Ponder moved to approve the agenda as presented. Dr. Davis seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting. There were no patrons signed up for public participation.

Mr. Dietel requested approval of the Consent Agenda items. Mr. Shepherd asked that the Change Order for the Outdoor Locker Facility be removed for further discussion. The following items were presented for approval:

• Minutes of the June 6, 2005 board meeting & executive session
• Minutes of the June 28, 2005 executive session
• Personnel Report
• Field Trip Report
• Voucher #47393-47624 totaling $1,787,515.67; Payrolls dated 6/10, 6/17 & 6/20, 6/30 & 7/1 totaling $2,206,476.38
• Food Service Bids
• 2005-06 School Lunch Prices – prices will remain the same
• Permission to Bid Technology for New Elementary
• Renewal of Contract with Communication Consultant, Marianna Richards at $27,000 for 2005-06
• Approval of Textbooks for Computer Applications Class
• 2005-06 Student Handbook Additions regarding (a) bullying and (b) use of digital cameras and camera telephones in schools and at school functions
• Annual Rental of Bleachers at $10,420

A motion was made by Dr. Davis and seconded by Dr. Copp to approve the Consent Agenda as modified. The motion carried 5-0.

Mr. Shepherd requested information regarding the Change Order for the Outdoor Locker Facility and well as the cost involved. Dr. Milhon-Baer explained that the original plans for the facility did not include a sprinkler system. However, when obtaining a building permit, the fire department required either sprinklers or a fire service road be added. Dr. Milhon-Baer spoke with two board members in October regarding this situation, however the cost estimate was not available until February. Dr. Milhon-Baer reported a total of change orders to date for this facility of $92,548.87. Mr. Shepherd noted that the contingency fund was nearly depleted. A motion was made by Mr. Shepherd and seconded by Dr. Copp to approve the change order for the sprinkler system. The motion carried 5-0.

Jerry Dunn, Construction/ Management Consultant and Dave Statler of Odle, McGuire & Shook provided an update on the new elementary project. Mr. Dunn also provided updates on the HVAC project at the high school and the outdoor locker facility.

Dr. Milhon-Baer provided information on bids received for the 45 acres to be sold on Whiteland Road. The highest bidder is Duke Acquisitions, LLC at $30,000 per acre. Mrs. Ponder moved to approve the sale to Duke Acquisitions at $30,000 per acre with Jerry Dunn and Matt Shepherd to negotiate contingency items and bring a contract back to the board for final approval. Dr. Davis seconded, and the motion passed 3-1, with Mr. Shepherd casting the dissenting vote. Mr. Dietel withdrew from the vote due to a possible conflict of interest.

County Commissioner Mitch Ripley spoke to the board regarding the school corporation donating a right-of-way at Stones Crossing and Morgantown Roads. This donation will be part of an 80-20 match with the Federal government. Mrs. Ponder moved to donate the right-of-way necessary for the county to improve the intersection of Stones Crossing and Morgantown Roads with the caveat that ground for this project must be broken in the next 18 months or the County will need to return and seek continued approval. Dr. Davis seconded, and the motion passed 5-0. Mr. Ripley stated that a traffic light would be installed at this intersection as part of the project.

Dr. Milhon-Baer recommended the board rescind their acceptance of the County’s offer to purchase a right-of-way in front of West Grove Elementary School. Dr. Milhon-Baer asked that the County be held to their offer of $1,500 to repair benches, signs, sidewalks, etc. relocated by the project. Dr. Copp moved to rescind this acceptance as stated by Dr. Milhon-Baer with the understanding that the funds saved through this donation be used in the Center Grove area. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer provided information on a request for a drainage easement on the Whiteland Rd. property located east of Saddle Club Rd. This drainage easement has been by requested by Centex Homes and would run parallel the railroad tracks. Those present at the meeting representing Centex included attorney Steve Huddleston, Victor Reyes from Centex and Brian Robinson of Stoeppelwerth Engineers. Dr. Davis moved the board state their willingness to work with Centex in providing a water and drainage easement along the Whiteland Road property. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer introduced Bill Payne of Fanning Howey who presented the design for a new Maintenance/Transportation facility. A determination has not yet been made on a location for this facility. Mrs. Ponder moved to approve the design concept as presented. Dr. Davis seconded, and the motion passed 5-0.

A discussion was held concerning the possible transfer of Maple Grove students to the new elementary building so the current property could be restructured for high school use. Slowed growth at the elementary level, a desire to redistrict elementary students only once in the near future, and a concern regarding limited school funding are reasons for this consideration. The board set a tentative date of August 30 to hold a public forum to discuss this issue. Another forum to discuss curricular possibilities for the high school expansion could be held in late October or early November. Dr. Milhon-Baer will confirm the dates for the forums.

Dr. Milhon-Baer reported that she would not ask for seating for the outdoor locker room to be purchased at the present time. Temporary arrangements will be made, and a determination can be made to purchase if funds are available in the future.

A discussion was held regarding the use of re-funding money from Center Grove Middle School North. Dr. Milhon-Baer recommended funds be allocated as follows:

$75,000	Purchase of band instruments for secondary schools
$60,000	Library books for CG Middle School North
$95,000	Walls-band and orchestra rooms at CG Middle School North
$24,000	Synchronized clocks & software at CG Middle School North
$254,000	Total

She asked that all remaining funds be held until current projects are nearing completion in order to use them if necessary.

Dr. Davis moved to approve the purchases as recommended by Dr. Milhon-Baer for a total of $254,000. Dr. Copp seconded and the motion passed 3-2 with Mr. Shepherd and Mr. Dietel casting the dissenting votes.

Dr. Long presented a resolution to transfer the necessary appropriations to fund the full-day kindergarten program. Mrs. Ponder moved to approve the transfer. Dr. Davis seconded, and the motion passed 5-0.

The next board meeting will be held on July 25 for a budget workshop and first reading of policies. Mrs. Ponder requested the board be provided with cost information for bleacher rental versus purchase.

Dr. Copp moved to adjourn the meeting at 9:25 p.m. Dr. Davis seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on July 11, 2005, from 6:05-6:55 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, Consultant Jerry Dunn and Assistant Superintendents Bill Long and Janet Boyle.
2D. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option
to purchase or lease is executed by the parties.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

June 28 - Executive Session
Top of Page
An Executive Session was held on June 28, 2005, from 5:30-9:15 p.m. Those in attendance included Board President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, Assistant Superintendents Bill Long and Julie Koschnick. Consultant Brad Balch also attended.
10. To train school board members with an outside consultant about the performance of the role of the members as public officials.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

June 6 - DRAFT
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on June 6, 2005. Board President Mark Dietel called the meeting to order at 7:13 p.m. Those in attendance included Vice President Jim Copp, Secretary Jackie Ponder, Board Member Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle. Board Member Jerry Davis was absent.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of an addendum to the Personnel Report and the deletion of a discussion of design development for the Maintenance/ Transportation facility. Mrs. Ponder moved to approve the agenda as amended. Dr. Copp seconded, and the motion passed 4-0.

Mr. Dietel welcomed the public to the meeting. Dr. Milhon-Baer introduced Transportation Director Mike LaRocco. Mr. LaRocco then introduced members of the Center Grove safety team who had won six state awards at the State Transportation Association of Indiana’s Safety Competition. The Board presented gifts to the team to recognize their efforts.

There were no patrons signed up for public participation.

Dr. Copp asked that seating for the locker room be removed from the Consent Agenda for further discussion. Mr. Shepherd asked that the contract with Bantam Football League and the request to approve a concession stand for the League also be removed for further discussion. The following items were presented for approval:

• Minutes of the May 2, 2005 board meeting & executive session
• Personnel Report and addendum
• Field Trip Report
• Voucher #47021-47324 totaling $2,820,605.39; Payrolls dated 5/6, 5/20 & 6/3 totaling $2,488,764.49
• Fund Raisers
• Transportation Handbook for 2005-06
• Roofing contracts – to be awarded to Southern Roofing in the amount of $573,200
• Textbook Rental Fees – see attached
• Title I Grant in the amount of $244,000
• G/T grant in the amount of $23,500
• Contract with Red Cross for 2005-06 for emergency use of facilities
• Blood-Borne Pathogen Plan for 2005-06

A motion was made by Dr. Copp and seconded by Mrs. Ponder to approve the Consent Agenda as modified. The motion carried 4-0.

A discussion was held concerning various types of seating for the outdoor locker room. Dr. Milhon-Baer will bring information back to the Board concerning the cost of each option discussed as well as an update on the contingency fund, including how much is left and what is estimated to be needed to complete the project. Mr. Shepherd requested information also be provided to the Board showing a breakdown of expenditures made so far on this project.

A discussion was held concerning the proposed lease for the Bantam Football League. Specifically addressed were:

Term #1. The addition of the total of “28 acres plus or minus 3 acres.”
Term #3. A correction from “five year term: to “ten year term.”
Term #4. The yearly rental for 2005 needs to be paid immediately.
Term #13 Confirmation that the school corporation has received proof of insurance as stated.
Term #15 The addition of “with the Board’s approval” to clarify that the sale of the property would be at the discretion of the school board.

A motion was made by Mrs. Ponder and seconded by Dr. Copp to approve the Lease with the changes listed above incorporated into the agreement. The motion carried 3-1 with Mr. Shepherd casting the dissenting vote.

A discussion was held concerning the request of the Bantam League to build an additional concession stand on the property they are leasing. Mr. Shepherd expressed concern that the League was spending money which could be saved towards the possible future purchase of the land. Mr. Dietel stated that in many instances materials and labor are donated and that an additional concession stand could result in increased revenue for the League. Dr. Long will check on the actual amount of money being spent by the League for this project. A motion was made by Dr. Copp and seconded by Mrs. Ponder to give the League permission to build the new concession stand. The motion carried 3-1 with Mr. Shepherd casting the dissenting vote.

Dr. Milhon-Baer introduced Walt Aldorisio, former Student Services Director, who presented a report on ISTEP results. Generally, growth is positive both within the grade level and for the cohort group.

Mr. Aldorisio presented a proposal for an Alternative Education program to begin in January 2006. The program will be for students ages 14 to 16 and in grades 9 and 10. The program will be housed in the basement of the new White River Township Government Center after agreement with their trustee. A motion was made by Dr. Copp and seconded by Mrs. Ponder to approve the program as presented. The motion carried 4-0.

An update on current construction projects was provided by Jerry Dunn, Construction/ Management Consultant and Dave Statler of Odle, McGuire & Shook.

Dr. Milhon-Baer presented Conflict of Interest forms for approval on behalf of Mark Dietel, Matt Shockley and Michael Upchurch. A motion was made by Mrs. Ponder and seconded by Dr. Copp to accept the forms. The motion carried 4-0.

Dr. Julie Koschnick presented information from the School Management Study Group regarding an academic audit. The Board asked Dr. Koschnick to talk to other school systems this group has worked with and also to see if a cost estimate could be provided. Board members will call Dr. Milhon-Baer in the next few days to state priorities they might have for the audit.

A discussion was held regarding the use of re-funding money from Center Grove Middle School North. Dr. Milhon-Baer stated that the only immediate need was in the area of staff development. Mrs. Ponder requested the high school and middle school music departments prioritize the lists they had provided. A motion was made by Mr. Shepherd and seconded by Mrs. Ponder to allocate $15,000 from the re-funding for professional development and table any other expenditures until current building projects are nearer completion. The motion carried 4-0. Dr. Copp asked that high school principal Matt Shockley and band director Kevin Schuessler be contacted to see if any of the items they requested are time-sensitive with regard to possible discounts in price.

Dr. Long presented a request for an appropriation resolution to allow the Corporation to transfer a total of $47,025 from Debt Service to the Transportation Fund, if needed, to cover a reduction in State support. A motion was made by Mrs. Ponder and seconded by Dr. Copp to approve the resolution. The motion carried 4-0.

Dr. Long presented a request for an appropriation resolution to allow the Corporation to transfer a maximum of $15,000 from the Rainy Day Fund to the Textbook Rental Fund, if needed, in order to balance the Fund. A motion was made by Dr. Copp and seconded by Mrs. Ponder to approve the resolution. The motion carried 4-0.

Dr. Milhon-Baer shared information for the upcoming administrative retreat. Dr. Milhon-Baer also shared that the school corporation has three bidders for the Whiteland Rd. property, however she indicated she would like to maximize the bids prior to a request for approval.

The next regular meeting will be held on July 11. Dr. Milhon-Baer stated possible agenda items for the next meeting include approval of food service bids and school lunch prices, information on locker room seating, an academic audit and the Daktronics scoreboard as well as reports on Maintenance, Transportation, Technology and Professional Development.

Mr. Shepherd requested a discussion regarding school board meetings being recorded on either tape or video and/or made available on the website.

Mr. Shepherd requested the following information be provided to the board:

• Details of the last two bond proceeds -- this information to be provided prior to the next meeting.
• A comparison to other school districts, such as the M.I.C. schools, regarding to the number of administrators employed at the district level. He requested this information be provided on state/national levels as well.
• Specifically detailed timelines for the following technology improvements:
  a. Honeywell
  b. Center Point
  c. Fiber optic cable

Dr. Milhon-Baer stated that Mr. Barney will be providing an update in August regarding progress made in technology work over the summer. She also reminded the Board of the upcoming board retreat scheduled for June 22.

Mr. Shepherd requested continued financial updates on on-going construction projects such as that provided previously to the Board.

Dr. Copp moved to adjourn the meeting at 9:25 p.m. Mr. Shepherd seconded, and the motion passed 4-0.

Executive Session
An Executive Session was held on June 6, 2005, from 6-7:10 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Member Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, Consultant Jerry Dunn and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle.

2D. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

May 2
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on May 2, 2005. Board President Mark Dietel called the meeting to order at 7:08 p.m. Those in attendance included Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of a change order request as part of the update on construction and the deletion of the request to approve a site for the Maintenance/Transportation facility. Mr. Shepherd moved to approve the agenda as amended. Mrs. Ponder seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting and announced the Center Grove safety team won six state awards at the State Transportation Association of Indiana’s Safety Competition held the previous week.

Assistant Superintendent Janet Boyle introduced one of Center Grove High School’s foreign exchange students along with her host family. A gift was given to the student by the Board.

Dr. Boyle introduced Chris Pratt, Choral Director at the high school. Mr. Pratt introduced members of the Sound System and Debtone groups, winners of several national awards. The Board congratulated the students and offered to provide a pizza party to recognize the students’ efforts.

Dr. Boyle introduced Doug Schornick, Assistant Athletic Director. Mr. Schornick introduced students who received state awards this year along with their respective coaches - Michelle Escher, gymnastics coach; and Jim Todd, swimming coach. Natalie Hesler won the competition for floor exercise in gymnastics. Chris Oleksiak and Michelle McKeehan won competitions in swimming events. The Board congratulated the students and provided gifts to recognize the students’ efforts.

Dr. Boyle introduced Kevin Schuessler, Band Director at the high school. Mr. Schuessler introduced Mr. Jeff Huffman, the director and members of the Percussion Ensemble, who won this year’s world championship award. The Board congratulated the students and offered to provide a pizza party to recognize the students’ efforts.

There were no patrons signed up for public participation.

Dr. Copp asked that the April 11 minutes be removed from the Consent Agenda for further discussion. The following items were presented for approval:

• Personnel Report and addendum
• Field Trip Report
• Voucher #46763-46973 totaling $1,697,133.54
• A request to advertise for Food Service Bids
• Student Handbooks for 2005-06
• A resolution for Residential Special Education Placements for Special Services of Johnson County.

A motion was made by Mrs. Ponder and seconded by Dr. Copp to approve the Consent Agenda as modified. The motion carried 5-0.

Dr. Copp asked that the statement “This recommendation was not acted on” be added at the end of the discussion on prioritization of re-funding needs. A motion was made by Dr. Davis and seconded by Dr. Copp to approve the minutes as amended. The motion carried 5-0.

Dr. Boyle introduced the principals of Center Grove High School, Middle School Central and North Grove Elementary School. The principals, along with staff members, provided the board with presentations of their individual School Improvement Plans. Following the presentations Dr. Davis moved to accept all School Improvement Plans. Mr. Shepherd seconded, and the motion passed 5-0.

North Grove Principal Bob Conlon provided the board with information on the Extended Learning Program.

Dr. Milhon-Baer asked Jerry Dunn, consultant, to provide an update on current building projects. Mr. Dunn and Dave Statler of Odle, McGuire and Shook presented an update on the new elementary project. Mr. Dunn provided an update on the outdoor locker room and requested approval of a change order in the amount of $27,645.52 to correct poor soil conditions. A motion was made by Mr. Shepherd and seconded by Dr. Davis to approve the change order. The motion carried 5-0.

Dr. Milhon-Baer presented a request for a right-of-way to the Johnson County Board of Commissioners for the purpose of widening Smith Valley Road in front of West Grove Elementary School. The County offered a total of $33,400 for the right-of-way, which includes $1,500 for benches sidewalks, etc. The total property involved is .809 of an acre. A motion was made by Dr. Davis and seconded by Mr. Shepherd to approve the request. The motion carried 5-0. Dr. Milhon-Baer stated that receipts of this sale would go into the General Fund.

A motion was made by Mrs. Ponder to approve the use of $400,000 from the re-funding of the Middle School North bond for technology. Dr. Davis seconded, and the motion passed 5-0.

Dr. Milhon-Baer asked Jeff Raufeisen from the Town of Bargersville and Patrick Zaharako of Commonwealth Engineers to speak with the board concerning the proposal to construct a water tower on property owned by the school corporation. A discussion was held regarding several issues including lettering, paint colors and notification of neighbors. A motion was made by Mrs. Ponder and seconded by Dr. Davis to approve the sale of the property at the appraised value with a utility easement on the west wide of the property. The motion carried 3-2 with Mr. Shepherd and Mr. Dietel providing the dissenting votes. Mr. Raufeisen agreed to take the request regarding the lettering of the water tower back to the Town Council for discussion.

A discussion was held regarding scheduling a public forum as well as a board retreat. Dr. Milhon-Baer will check to see if Brad Balch would be available for a retreat on either June 22 or June 28. Plans for a public forum will be delayed until the start of the 2005-06 school year.

Dr. Long presented a proposal regarding facility usage fees for the 2005-06 school year. A motion was made by Dr. Davis and seconded by Mrs. Ponder to approve the fee schedule as presented. The motion carried 5-0.

Dr. Long presented a request for an appropriation resolution to allow the corporation to use the proceeds from the re-funding of the middle school bond. A motion was made by Dr. Davis and seconded by Mrs. Ponder to approve the appropriation resolution in an amount not to exceed $1.4 million to utilize funds generated by the sale of the middle school refunding bond. The motion carried 5-0. Specifics for the appropriation will be presented in June.

Dr. Long provided the board with a budget update.

Mrs. Ponder shared information from Central Nine. Mr. Shepherd shared his request to attend the May 20 IAPSS budget meeting.

The next regular meeting will be held on June 6. Possible agenda items for the next meeting include a discussion on conducting an academic audit, a request to approve textbook rental fees, reports on ISTEP and the alternative education program, a request to approve a summer camp, and a discussion of the Maintenance/Transportation facility including site and design development.

Dr. Copp moved to adjourn the meeting at 9:33 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on May 2, 2005, from 6-7:05 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer, Consultant Jerry Dunn and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle.

• 2D. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• 8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

April 11
Top of Page
Board President Mark Dietel opened a Public Hearing for the Sale of Property at 7:18 p.m. on April 11, 2005. The property to be sold is a 45-acre parcel of land located on the south side of Whiteland Road just west of State Road 135. There were no comments or questions from the audience, therefore the land was declared surplus and available for sale.

A regular meeting of the Center Grove Community School Corporation Board of School Trustees was called to order at 7:20 p.m. by Board President Mark Dietel. Those in attendance included Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of an update on building projects and a presentation regarding the Bridges program. Mrs. Ponder moved to approve the agenda as amended. Dr. Davis seconded, and the motion passed 5-0.

Mr. Dietel welcomed the public to the meeting and announced that Center Grove Treasurer Bob Channell was named as IASBO Region 9 Treasurer of the Year.

There were no patrons signed up for public participation.

Dr. Boyle introduced the principals of Center Grove, Maple Grove, Pleasant Grove and Sugar Grove Elementary Schools. The principals, along with staff members, provided the board with presentations of their individual School Improvement Plans. Following these presentations, Principals Bob Conlon and Roger Micnerski provided the board with information on the Bridges program.

Dr. Boyle presented a proposal for kindergarten next year which provides for: (1) the extended-day program to continue at Maple Grove and West Grove using Title I funds to cover the additional cost; (2) a pilot program at Center Grove Elementary for a full-day kindergarten with parents paying for the additional half-day; and (3) a first-semester only full-day program at North Grove, Pleasant Grove and Sugar Grove with the additional half-day being paid from state grant funds. Dr. Davis moved to approve the kindergarten proposal as presented. Dr. Copp seconded. Mrs. Ponder asked that consideration be given so the Center Grove Elementary program does not become one in which only those who can afford to pay attend, leaving out those who could benefit most from the program. The motion passed 5-0.

Dr. Boyle requested approval for K-12 science/health textbooks. Mrs. Ponder moved to approve the books as presented. Dr. Davis seconded, and the motion passed 5-0.

Dr. Boyle requested approval of a text to be used next year at the high school as part of Project Lead the Way, a new course offering for next year. This book will be used for the Introduction to Engineering Design course and will require a waiver from the State, as textbook adoption for this area is not until next year. Mrs. Ponder moved to approve the request. Dr. Davis seconded, and the motion passed 5-0.

Dr. Boyle requested permission to apply for a State waiver to allow high school teacher Paul Clodfelter to teach a finance course as part of the new Academy of Finance program. Mr. Clodfelter’s is licensed in social studies, however he is a certified financial planner. Dr. Davis moved to approve the request. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer asked Jerry Dunn, consultant, to provide an update on current building projects. Mr. Dunn and Dave Statler of Odle, McGuire and Shook presented an update on the new elementary project. Mr. Dunn provided an update on the HVAC work at the high school as well as an update on the outdoor locker room. The Board requested brief updates continue to be provided each month for on-going projects.

Mr. Dunn and Michael Upchurch, Director of Buildings and Grounds, provided information on plans to repair the roof at the high school this summer. Mr. Dunn requested approval to contract with Moisture Management to help write the specifications and oversee the project. The contract with this company would be for $12,410 plus an additional $300 per half day to oversee the project. Mr. Dunn estimated a total of 20 half-days would be needed. Dr. Davis moved to approve the contract with Moisture Management at the specified amount plus half-days as needed, with these funds to be taken out of the $575,000 already approved for roofing projects in the Capital Projects Fund. Mrs. Ponder seconded, and the motion passed 5-0.

Mr. Dunn introduced Jeff Raufeisen from the Town of Bargersville and Patrick Zaharako of Commonwealth Engineers who presented a plan to construct a water tower on property owned by the school corporation. The Town would like to purchase .85 of an acre of the property currently being utilized by the Bantam Football League. Mrs. Ponder moved to approve the sale of the property at the appraised value to the Town of Bargersville. Dr. Davis seconded, and the motion was defeated by a vote of 2-3 with Dr. Copp, Mr. Shepherd and Mr. Dietel providing the dissenting votes.

After discussion, the Board asked that persons living in the proposed area be notified of the plans to build the tower. The Board also asked that the Town look into changing the location to one further back on the property. This would leave the frontage on Hwy. 144 in its present condition, which might add to future value of the property. Mr. Raufeisen and Mr. Zaharako agreed to check into these issues and bring information back at the May meeting.

Dr. Milhon-Baer asked for permission to consult with an architectural firm on an as- needed basis regarding small projects as they arise. Dr. Copp moved to allow Dr. Milhon-Baer to work with Odle McGuire & Shook on the development of a site master plan as well as smaller architectural considerations. Dr. Davis seconded and the motion was defeated by a vote of 2-3 with Mr. Shepherd, Dr. Davis and Mr. Dietel casting the dissenting votes.

Dr. Davis moved to approve InterDesign as the firm to work with on a master plan and other small projects. Mr. Shepherd seconded. Mr. Shepherd then amended the motion so it did not preclude the superintendent from coming back to the board to ask Odle McGuire and Shook or another architectural firm to do a project. This motion was defeated by a vote of 0-5.

Dr. Davis then moved that in small projects of architectural design needs, including the master plan, the board authorize the superintendent or her designee with the ability to go to InterDesign, Odle McGuire and Shook or another firm as she deems necessary and to work with that firm without specific board approval. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested permission to demolish the house owned by the Corporation at 2339 S. Morgantown Rd. She is hoping to work with the White River Fire Dept. to allow them to do this as a controlled burn. The school corporation would then need to clean up the site at an estimated cost of $3,000. Mrs. Ponder moved to approve the request. Dr. Copp seconded, and the motion passed 5-0.

As a result of meeting with various groups, reviewing demographic reports, finances and other considerations, Dr. Milhon-Baer recommended the Board approve the concept of one high school as opposed to building a second high school. More discussion and study will need to take place to determine the organizational structure of the high school; however, this will provide the foundation for further work. Dr. Davis moved, due to financial considerations and community input, to approve the philosophy to expand the current high school rather than build a second high school at this time. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval of changes to administrative salaries. Dr. Davis moved to approve the salary schedule as presented and to approve a pool of 40 days to be used in 2005. These days would be used to compensate 220-day administrators for whom it is necessary to work more than 220 days. Mrs. Ponder seconded, and the motion passed 4-1 with Dr. Copp casting the dissent vote.

Dr. Milhon-Baer asked Jeff Qualkinbush, bond counsel representative for the school corporation, to provide an update on the results of the re-funding of Middle School North. Mr. Qualkinbush reported approximately $1.4 million will be generated from this re-funding and interest on the debt was reduced by one percent. Mr. Qualkinbush credits CitiSecurities for their diligent work on this project. Dr. Milhon-Baer recommended that the proceeds of the re-funding be used as follows: $400,000 for technology, between $100,000-$200,000 to equip the Maintenance/Transportation facility, $150,000 at the middle school level to update the television studio, purchase surveillance equipment, etc., $100,000 for library books, $60-100,000 for musical instruments and $50-$100,000 for contracted services for professional development. Dr. Milhon-Baer will provide the board with additional needs at a later date. This recommendation was not acted on.

Dr. Milhon-Baer provided an update on plans to house the alternative program at the White River Township Trustee’s office. The Board agreed by consensus that Dr. Milhon-Baer should continue to pursue this option.

A discussion was held regarding a public forum in May. Items to address include transportation (possible change in start-end time for students) and the high school expansion. Dr. Milhon-Baer will find an acceptable date for the forum, which will be held at Middle School North. The board asked Dr. Milhon-Baer to see if Brad Balch would be available for a retreat in June rather than May.

Dr. Long will bring information regarding facility usage fees to the board at a later date.

Dr. Long informed the board that the Johnson County Sheriff’s office had contacted him regarding the possibility of using our transportation facility to refuel vehicles for the sheriff’s office and the Johnson County Highway Department. Dr. Davis moved that Dr. Long proceed with discussions regarding this issue. Mr. Shepherd seconded, and the motion passed 5-0.

The following monthly business items were presented for approval:

• Personnel Report and addendum
• Field Trip Report
• Voucher #46464-46725 totaling $1,339,797.32
• Payrolls dated 3/11/05, 3/24/05 and 4/8/05 totaling $2,491,874.27

Dr. Davis moved to approve the business items as presented. Mrs. Ponder seconded, and the motion passed 3-2 with Dr. Copp and Mr. Shepherd casting the dissenting votes.

Mrs. Ponder shared that she had enjoyed attending an art show at Strange Brew over the weekend featuring work by MSN students.

Dr. Milhon-Baer introduced the new high school principal, Matt Shockley, and new curriculum director, Wendy Kruger, to the audience.

The next regular meeting will be held on May 2. Possible agenda items for the next meeting include a report by administration listing the pros and cons of using curriculum chairpersons rather than one curriculum director as well as the costs involved. Dr. Milhon-Baer was asked to provide her recommendations on merit pay for administrators at the July meeting.

Mrs. Ponder moved to adjourn the meeting at 10:30 p.m. Dr. Davis seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on April 11, 2005, from 6-7:15 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer.

• To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

March 16
Top of Page
A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on March 16, 2005. Board President Mark Dietel called the meeting to order at 7:00 p.m. Those in attendance included Vice President Jim Copp, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer asked to remove the request to approve administrative salaries. Dr. Davis moved to approve the agenda as amended. Dr. Copp seconded, and the motion passed 4-0.

Mr. Dietel commended school administration for the handling of the lockdown situation.

There were no patrons signed up to address the board.

Assistant Superintendent Janet Boyle introduced Nick Brown, Principal at West Grove Elementary. Mr. Brown and West Grove teacher Jonathan Connor provided a review of their building’s School Improvement Program.

Dr. Boyle introduced Jim Snapp, Principal at Middle School North. Mr. Snapp and Assistant Principal Scott Johnson provided a review of their building’s School Improvement Program.

Board Secretary Jackie Ponder entered the meeting at 7:55 p.m.

Dr. Boyle requested approval of summer school dates for the high school. Dr. Davis moved to approve high school summer classes to be held June 6-24. Mrs. Ponder seconded and the motion passed 5-0.

Dr. Milhon-Baer led a discussion of the Board’s 2004-05 goals. Significant work in all areas was indicated. Dr. Copp stated that he did not believe the goals supported the corporation’s vision and mission and needed more specificity and measurement. Dr. Milhon-Baer suggested a board retreat be set up with Dr. Balch for the purpose of discussing the function of goals as they relate to vision and mission. Dr. Milhon-Baer will check with Dr. Balch about scheduling a retreat for early May. The Board could then plan to have a dinner meeting on June 9 with the administrative staff to further the discussion.

Dr. Milhon-Baer presented the Board with a list of possibilities for expenditures should funds become available as a result of re-funding the bonds issued for Center Grove Middle School North. The Board was asked to select their top five choices from the list. The top selections emerged as technology (4), library books (4), musical instruments (3), equip maintenance/ transportation facility (3) and contracted services for professional development (2). Mr. Shepherd stated that he would prefer setting priorities after he knew how much money would be available and whether or not it would be suitable to use it in such a manner. Dr. Milhon-Baer will research the items to provide the Board with more in-depth cost information.

Dr. Milhon-Baer requested permission to utilize drug-sniffing dogs in common areas inside the secondary schools as well as their parking lots. The dogs will be provided free of charge through the Sheriff’s department. The Board requested that parents be notified via newsletters as well as on the website that a search will take place. The Board suggested parents be informed that individual students will not be searched; only areas common to all students and that this search is being provided to ensure the protection of students. Dr. Copp also asked that information be provided to the press stating that the search is being done in order to provide a safe community for our students. Mrs. Ponder asked if a mass email could be sent to parents such as those used by the middle school. Dr. Davis moved to approve the use of the dogs as discussed. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval of the bids received for leasing farm property owned by the school corporation. Mrs. Ponder moved to approve the bids as presented. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval of summer recreation programs planned for 2005. Dr. Davis moved to approve the programs as presented. Mr. Shepherd seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested permission to enter into a lease with the Bantam Football League for the property they are currently using by Al-Mar. Their current lease expires on July 31, 2005, and Dr. Milhon-Baer suggested parameters to be added to the contract. A discussion was held. Mr. Shepherd suggested that a decision should first be made as to whether this property needed to be sold in order to purchase other more suitable property and/or whether or not the wooded portion of the property needs to be sold. Mrs. Ponder moved to request Administration begin negotiations with the Bantam Football League for the purpose of entering into a 10-year lease, renewable for an additional ten years, with either party being able to terminate on five years’ notice. The lease should also give the League the first option to purchase at the prevailing appraised value. Dr. Davis seconded the motion, and the motion was defeated 2-3.

Dr. Davis moved to enter into a 10-year contract with the Bantam Football League, with an option to renew the lease for an additional 10 years. A provision requiring a three-year notice from either party to terminate would be provided along with the option of offering to sell the property to the League at the prevailing appraised value. A provision will also be provided to allow the school corporation to sell the portion of ground not being utilized by the Bantam Football League. Mrs. Ponder seconded the motion and a discussion followed. Mr. Shepherd shared concerns that the lease should be in favor of the owner, and he would like to see more of a cooperative endeavor with Bantam and Little League. After discussion the motion passed 3-2 with Mr. Shepherd and Dr. Copp casting the dissenting votes.

Dr. Long provided an update on the Daktronics scoreboard. Discussion followed.

A claims list was presented for approval that included voucher numbers 46401-46432 totaling $2,615,783.26. Dr. Copp moved to approve the claims list as presented. Dr. Davis seconded, and the motion passed 5-0.

Under Information to Share, Dr. Milhon-Baer relayed her satisfaction in how staff handled the lockdown issues which had been dealt with the past couple of days.

Possible agenda items for the next meeting include presentations of school improvement plans, an update on facility fees, a recommendation on the high school expansion, and a discussion on the next forum. The next meeting will be held April 11 at 7 p.m.

Dr. Copp moved to adjourn the meeting at 10:15 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on March 16, 2005, from 10:15-11 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, and Board Members Jerry Davis and Matt Shepherd. Administrators in attendance included Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long.

• 2D . Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• 8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

March 7
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on March 7, 2005. Board President Mark Dietel called the meeting to order at 7:00 p.m. Those in attendance included Vice President Jim Copp, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of an addendum to the personnel report. Dr. Davis moved to approve the agenda as amended. Dr. Copp seconded, and the motion passed 4-0.

Board Secretary Jackie Ponder entered the meeting at 7:05 p.m.

Mr. Dietel requested approval of minutes from the board meeting of February 7, 2005 and executive sessions of January 6 and February 28, 2005. Dr. Davis moved to approve the minutes as presented. Mr. Shepherd requested one change to the minutes. Dr. Copp seconded, and the minutes were approved as amended, 5-0.

Mr. Dietel welcomed the public to the meeting.

Assistant Superintendent Janet Boyle introduced Terry Riley, Art Department Chair at the high school. Mr. Riley introduced this year’s Scholastic Art winners. The Board congratulated the students and their parents and provided gifts to recognize the students’ efforts.

Dr. Boyle introduced this year’s National Merit Commended students and National Merit Finalists. Additionally this year Center Grove had a United States Presidential candidate—Brittany Burns. The Board congratulated the students and their parents and provided gifts to recognize the students’ efforts.

This year Center Grove had two Prudential Spirit of Community Awards for Outstanding Volunteer Work. Alexandra Miller of Center Grove Middle School North was honored by representatives from Prudential and also provided with a gift from the Board. The other Prudential winner was unable to attend the meeting.

There were no patrons signed up to address the board.

Principal Jim Snapp, Assistant Principal Scott Johnson, and several teachers from Center Grove Middle School North presented an overview of teaming at the middle school level.

Dr. Boyle introduced orchestra director Kevin McNamara who is requesting permission to explore participation in the Mozart 250 Celebration being held in Saltzburg and Vienna in 2006. It is anticipated the trip will include 30-40 students and approximately 10 chaperones. Estimated cost will be $3,000 per student. Dr. Davis moved to give Mr. McNamara permission to investigate the trip for orchestra students. Mr. Shepherd seconded, and the motion passed 5-0.

Dr. Boyle requested approval for continued participation in Camp Invention at West Grove Elementary during the upcoming summer. Mrs. Ponder moved to approve the request. Dr. Copp seconded, and the motion passed 5-0.

Johnson County Clerk Jill Jackson and County Commissioner Mitch Ripley addressed the Board regarding the use of additional school facilities as polling places beginning in 2006. They are requesting the school reschedule early release days to coincide with election days, therefore eliminating the need for students to be present in the buildings on these dates. This would give election officials a broader use of schools in order to comply the Help America Vote Act. Dr. Milhon-Baer explained several considerations for review. The Board will take the request under advisement, and Dr. Milhon-Baer will meet with Jill Jackson to discuss the possibilities before a final recommendation is made to the Board.

Dr. Robert Boyd of Indiana State University presented an updated demographic and high school facility study. Dr. Milhon-Baer will plan to present a recommendation regarding changes/additions to the facility at the April board meeting after a review of input from the November public forum, previous Facilities Advisory Committee reports and input from high school administrators.

Consultant Jerry Dunn along with representatives of Odle, McGuire and Shook, presented an update on the new elementary project.

Mr. Dunn provided information on the HVAC project at the high school and stated it was 85 percent complete and should be completed by June. Mr. Dunn stated that work was progressing slowly at the outdoor locker facility due to recent weather conditions.

A discussion was held concerning approval of change orders and the possible time lapse of four weeks between board meetings. In order to allow projects to proceed in a timely manner, Mr. Shepherd suggested the board allow Jerry Dunn to approve change orders up to $10,000. Board members Matt Shepherd and Mark Dietel, the board representatives for building projects, can approve change orders costing between $10,000 and $25,000. Any change over $25,000 will be brought before the board. Dr. Davis moved to approve the request as stated. Mrs. Ponder seconded, and the motion passed 5-0.

Mr. Dunn introduced Mike Schipp and Bill Payne from Fanning Howey. Mr. Schipp presented a schematic design for the maintenance/transportation facility. A discussion followed concerning possible locations for the facility. Property immediately available for use includes the new elementary site, the area south of Sugar Grove, 12 acres on Olive Branch Rd., the property on the east side the railroad tracks on Whiteland road and the Almar property. When the facility is built, it is advisable to allow area for expansion. Dr. Milhon-Baer stated that traffic flow at the Almar property would make access difficult as it angles onto highway 144. Dr. Copp suggested the corporation continue to look for property that is centrally located. Mr. Dunn recommended keeping the current maintenance building to use for storage. Mr. Payne stated that they would like to have a decision on where the building is to be located by June 1 so they could get the project underway before winter. Mr. Dunn reminded the board that this facility does not need to be rushed, as the current facility is still workable. Dr. Davis moved to approve the schematic package as presented. Mrs. Ponder seconded, and the motion passed 5-0. The design development for the project will be brought back to the board in May.

Mr. Dunn reported that the heating system in the west gym at the high school needs to be updated. The cost to update the over 40-year-old units would be $50,000 without adding any air conditioning. The cost for replacing the heating units and adding air conditioning at the same time would total $150,000. Mr. Dunn stated that $120,000 was available in old Capital Projects funding and new Capital Project funds could cover the balance. Mr. Shepherd moved to approve the extension of the HVAC work at the high school to include the new units for the west gym. Mrs. Ponder seconded and the motion passed 4-1 with Dr. Copp casting the dissenting vote.

Dr. Milhon-Baer requested the board approve a two-year contract with retiring Student Services Director Walt Aldorisio. Dr. Milhon-Baer delineated the services to be provided by Mr. Aldorisio and stated that this change would save the school corporation approximately $50,000. Mr. Aldorisio’s other duties will be absorbed by current ESB administrative staff. Mrs. Ponder moved to approve the contract. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested permission to advertise for the sale of the property east of the railroad tracks on Whiteland Rd. The funds generated from the sale could go toward purchasing property more centrally located to the campus should any become available. Dr. Davis moved to approve the request. Mr. Shepherd seconded, and the motion passed 5-0.

Dr. Milhon-Baer stated that the Bantam League has rescinded their offer to purchase the property currently being used by the League.

Dr. Milhon-Baer asked Assistant Superintendent Bill Long and Treasurer Bob Channell to provide a financial report to the board. Dr. Milhon-Baer thanked Mr. Channell for the work he has done to keep the budget on track. As a result of everyone’s efforts the 2004 approved budget was under spent by approximately $306,000. Dr. Milhon-Baer pointed out that with delays and cuts in state financing, this was a commendable outcome. She also pointed out that 2005 may be a much tighter year.

Financial advisor Lonnie Therber and bond counsel representative Jeff Qualkinbush provided information to the board on funds that could be realized by re-funding the bonds issued for Center Grove Middle School North. Mr. Therber estimated up to $1 million could be realized from this re-funding. These funds could then be used to fund other projects or be used to reduce current debt service. Dr. Davis moved to adopt a resolution approving the re-funding of this debt. Dr. Copp seconded, and the motion passed 5-0.

The following monthly business items were presented for approval:

• Personnel Report and addendum
• Field Trip Report
• Voucher #46148-46400 totaling $958,661.41
• Payrolls dated 2/11/05 and 2/25/05 totaling $1,662,256.64

Dr. Davis moved to approve the business items as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Under Information to Share, Mrs. Ponder stated that she would be unable to attend the Central Nine board meeting this week as she would be attending the honors program at the High School.

Possible agenda items for the next meeting include presentations of two school improvement plans, request to approve summer recreation activities, board goals, board policy changes, the results of the farm auction and an update regarding the re-funding of Middle School North. Mrs. Ponder stated that she would like to discuss plans for a public forum. The next meeting will be held March 17 at 7 p.m.

Dr. Copp moved to adjourn the meeting at 10:45 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

February 7
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on February 7, 2005. Board President Mark Dietel called the meeting to order at 7:00 p.m. Those in attendance included Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long, Julie Koschnick and Janet Boyle.

Mr. Dietel requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of an addendum to the personnel report. Mr. Dietel requested to move the discussion of the Bantam football proposal following the report on technology. Mr. Shepherd moved to approve the agenda as amended. Dr. Davis seconded, and the motion passed 5-0.

Mr. Dietel requested approval of minutes from the board meeting and executive session of January 10, 2005. Dr. Davis moved to approve the minutes as presented. Dr. Copp seconded, and the minutes were approved, 5-0.

Mr. Dietel welcomed the public to the meeting.

A public hearing was held for additional appropriation for the 2005 building project. Bond counselor representative Jeff Qualkinbush reported the bonds were sold on January 15 and will reach maturity in 2025. Interest rate for the bonds is 4.28 percent, and the estimated Debt Service Fund tax rate for 2006 will be $.395. This rate will drop every year and is expected to be $ .33 in 2008. There were no questions from the audience. The hearing was concluded.

Four persons were signed up to address items on the board agenda. Center Grove Patron Nancy Brown spoke about alternative education. Patrons John Aufderheide, Tim Sutton and Kelly McWilliams spoke regarding the Bantam football proposal.

Center Grove Elementary principal Bruce Haddix and second grade teacher Karen Isenhour presented an overview of the Levels of Service program. This program was piloted at Center Grove Elementary, and plans are underway to develop the program in the other elementary schools. Dr. Copp asked for a follow-up report in September when the program is expanded.

Dr. Milhon-Baer introduced Middle School North principal Jim Snapp and assistant principal Scott Johnson. They provided information on a fundraiser they have brought to the board for approval. Mrs. Ponder moved to approve the fundraiser. Dr. Copp seconded, and the motion passed 5-0.

Student Services Director Walt Aldorisio presented a report on a proposed alternative education program for Center Grove. After discussion Dr. Milhon-Baer requested board guidance with regard to the program. The board decided by consensus to move forward with planning for the program as far as possible. Approval to implement the program will be brought back to the board in May or June when State funding issues are more defined.

Technology Director Jim Barney presented a report on technology at Center Grove. The board decided by consensus to move forward with fiber optic wiring for the outlying schools. It was requested that the administration look into any available grants for help in funding future technology issues. Mr. Shepherd requested a breakdown of expenditures for technology. Dr. Milhon-Baer will provide a copy of the three-year technology plan.

Dr. Milhon-Baer provided three possible options and related considerations regarding the property currently being used by the Bantam football league. Center Grove Patrons Pat O’Brien and Ron Cram, representing the Bantam Football League, joined the board in discussion. A meeting is scheduled for Wednesday, February 9, between Little League, Bantam Football and administration to discuss future options. Mr. Shepherd quoted state law regarding the sale of excess property.

Assistant Superintendent Janet Boyle requested approval to fund Project Lead the Way. After discussion Dr. Davis moved to approve funding in the amount of $2,900. Dr. Copp seconded, and the motion passed 5-0.

Dr. Boyle requested board approval for the band to investigate a trip to Philadelphia. Band Director Kevin Schuessler was present to answer questions. Mrs. Ponder moved to approve the band to investigate the trip. Mr. Shepherd seconded, and the motion passed 5-0.

Consultant Jerry Dunn and Odle McGuire and Shook representative Dave Statler provided the board with updates on the elementary building project. Mr. Dunn provided additional information on the locker room, maintenance/transportation facility and ventilation work at the high school.

Dr. Milhon-Baer presented two calendar options to the board for consideration. She also provided various options which United Teachers Association of Center Grove had requested be included in the calendar. After discussion, Mr. Shepherd moved to approve calendar “A”. Dr. Copp seconded, and the motion passed 5-0.

Assistant Superintendent Bill Long provided an Appropriation Resolution to the board to utilize bond proceeds as described in the hearing (see paragraph 5). These funds will be used for the new elementary school, construction of a transportation/ maintenance facility, construction of the outdoor athletic facility, updating of the HVAC at the high school and miscellaneous facility improvements. Mrs. Ponder moved to approve the resolution. Dr. Davis seconded, and the motion passed 5-0.

The following monthly business items were presented for approval:

• Personnel Report and addendum
• Field Trip Report
• Voucher #45859-46104 totaling $11,752,703.08
• Payrolls dated 1/14/05 and 1/28/05 totaling $1,569,226.79

Dr. Davis moved to approve the business items as presented. Dr. Copp seconded, and the motion passed 5-0.

Possible agenda items for the next meeting include presentations by two schools, possible sites for the transportation/maintenance facility, the naming of roads around the campus, Bantam football options, a 2004 financial report, and a request for approval of the band trip. Executive session items for the next meeting will include a discussion of pending litigation.

Mrs. Ponder moved to adjourn the meeting at 9:40 p.m. Dr. Copp seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on February 7, 2005, from 9:45-11:20 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Julie Koschnick and Bill Long and Consultant Jerry Dunn.

• 2D. Strategy discussion with respect to the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• 8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

January 10
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on January 10, 2005. Dr. Jerry Davis called the meeting to order at 7:00 p.m. Dr. Davis swore in new Board Member, Matt Shepherd, and re-elected Board Member Jackie Ponder. Those in attendance included Board Members Mark Dietel, Jim Copp, Jackie Ponder, Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Bill Long and Janet Boyle.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer asked that the request to approve the 2005-06 school calendar be removed from the agenda. Dr. Copp moved to approve the agenda as amended. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Davis welcomed the public to the meeting and spoke briefly concerning his tenure as board president.

As a part of the first meeting of the year, the Board reorganized. The first item was the selection of president for 2005. Dr. Davis nominated Mark Dietel and Dr. Copp seconded. The nomination passed 5-0. Mrs. Ponder nominated Jim Copp for the office of vice president and Dr. Davis seconded. The nomination passed 5-0. Dr. Davis nominated Jackie Ponder for the office of secretary and Mr. Shepherd seconded. The nomination passed 5-0. Mrs. Ponder presented the remainder of the reorganization including board members who would serve as representative liaisons to various groups and committees (see attached). Regular meetings will continue on the first Monday of the month, with the following exceptions: January 10, April 11, July 11 and September 12. Dr. Davis moved to approve the reorganization as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Mr. Dietel requested approval of minutes from the board meeting and executive session of December 6, 2004. Dr. Copp moved to approve the minutes as presented.
Mr. Shepherd seconded, and the minutes were approved, 5-0.

Two persons were signed up to address a board agenda item. They asked to wait to speak until the discussion of the Bantam Football item.

Maple Grove principal Cheryl Christen and several Maple Grove staff members presented an overview of the English as a Second Language program. This program serves as the magnet for ESL students in the corporation.

Dr. Boyle provided the Board with a list of fund raisers for approval. Dr. Davis moved to approve the fund raisers. Dr. Copp seconded, and the motion passed 5-0.

Dr. Long provided information regarding a proposed phone contract with Nextel. Substantial cost savings and improvements are a part of this proposal. Dr. Copp moved to approve the contract totaling $16,121.19. Dr. Davis seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested permission to allow participation in a student survey being conducted by Indiana University regarding drug/alcohol/tobacco usage. Parents will be allowed to opt out of the survey if they so choose. After discussion, Dr. Davis moved to approve the student survey with the provision that information concerning the survey be made available to parents through several resources such as the school newsletter, website and local newspaper. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer asked school financial adviser Lonnie Therber and bond counsel representative Jeff Qualkenbush to answer questions regarding the issuance of bonds for the new elementary and related projects. Dr. Davis moved to approve the Resolution to Issue Bonds. This ensures an annual payment of $2,764,000 that keeps the debt serve rate at approximately $ .40. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer recommended that City Securities be used as bond underwriter for the issuance. Dr. Copp moved to accept the proposal to use City Securities as underwriter for the bond. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer asked Consultant Jerry Dunn and staff from Odle, McGuire & Shook to provide information on bids accepted for the new elementary. The bids presented were all low bids. They include Hunt Corporation for general construction in the amount of $10,790,000, Ellis Corporation for mechanical construction in the amount of $3,281,000 and Larjac Electric for electrical construction in the amount of $1,839,461. Dr. Davis moved to approve the bids as presented. Mr. Shepherd seconded, and the motion passed 5-0.

Mr. Dunn and staff from Odle, McGuire & Shook recommended the hiring of Patriot Engineering to handle materials testing (soil, compression, steel, as examples) for the new elementary. Dr. Davis moved to approve a contract with Patriot for an amount not to exceed $25,000 for testing. Mr. Shepherd seconded, and the motion passed 5-0.

Patrons Pat O’Brien and Ron Cram, representing the Bantam Football League, presented a proposal to purchase property from the school corporation. The League has used these 39.097 acres on Whiteland Rd. for several years. Mr. Dunn stated that the property had been recently appraised at $1,155,000. After discussion the board agreed to review the proposal and have this as a discussion item next month.

Dr. Milhon-Baer requested permission to transfer $20,000 from the Pepsi fund for use by the elementary and middle schools. Dr. Davis moved to approve the transfer. Mrs. Ponder seconded, and the motion passed 5-0.

The following monthly business items were presented for approval:

• Personnel Report
• Field Trip Report
• Voucher #45554-45801 totaling $1,258,135.65
• Payrolls dated 12/17/04 and 1/4/05 totaling $1,710,467.24

Dr. Davis moved to approve the business items as presented. Mr. Shepherd seconded, and the motion passed 5-0. Dr. Milhon-Baer introduced Dr. Julie Koschnick who will assume her duties as an assistant superintendent after release from her present school corporation.

Under “Board Reports and Recommendations,” Dr. Copp asked the board be presented with a proposal of wage scales for the various administrative positions. Possible agenda items for the next meeting include a report on existing projects (outdoor locker facility, HVAC at the high school), a follow-up by Dr. Boyle on school continuous improvement, as well as a report on potential sites for the transportation/maintenance facility.

Dr. Copp moved to adjourn the meeting at 9:20 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on January 10, 2005, from 9:35-10:05 p.m. Those in attendance included President Mark Dietel, Vice President Jim Copp, Secretary Jackie Ponder, Board Members Jerry Davis and Matt Shepherd, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Bill Long and Consultant Jerry Dunn.

• 2. Strategy discussion with respect to:
  D. the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• 8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

.