• 2B. initiation of litigation or litigation, which is either pending or has been threatened specifically in writing
• 2D. the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• 8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

November 1, 2004
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on November 1, 2004. Dr. Jerry Davis called the meeting to order at 7:00 p.m. Those in attendance included Board President Jerry Davis, Board Vice President Mark Dietel, Board Secretary Jackie Ponder, Board Member Joyce Hall, Superintendent Candace Milhon-Baer, Assistant Superintendents Janet Boyle, Bill Long and Jerry Dunn. Board Member Jim Copp was absent.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of an addendum to the field trip report. Mr. Dietel moved to approve the agenda as requested. Mrs. Hall seconded, and the motion passed 4-0.

Dr. Davis requested approval of minutes from the board meetings of October 4, 2004. Mrs. Hall moved to approve the minutes as presented. Mr. Dietel seconded, and the minutes were approved, 4-0.

Dr. Davis welcomed the public to the meeting.

Two persons were signed up to address items on the board agenda. Both requested to wait to speak until the specific agenda items were presented. The board agreed to the requests.

West Grove principal Nick Brown and Maple Grove principal Cheryl Christen provided an overview of the Title I extended-day kindergarten programs being held in their buildings. Kindergarten teachers Kathy Helderman, Jill Vlcan, and Sheila Andres also provided information regarding the program.

Assistant Superintendent Jerry Dunn presented a request from the town of Bargersville to run a culvert pipe under the road near the Whiteland Rd. property. The Town plans to cut a swale to the legal ditch on Center Grove’s property. After discussion, Mr. Dietel moved to approve the request. Mrs. Ponder seconded, and the motion passed 4-0.

Prior to the discussion of the constructing of a water tower on the Al Mar property, patron Tom Dittman spoke to the Board of his concerns regarding the request to build a water tower on school property as well as the sale of school assets at a price below market value.

Mr. Dunn presented a request from the town of Bargersville to construct a water tower on the Al Mar property currently used by the Center Grove Bantam Football League. The property needed for the tower will be slightly less than an acre and was appraised at $23,020 per acre in July, 2003. Bargersville will put in another entrance to the property which could also be used by the Bantam Football League. The Board tabled the decision until an updated appraisal is completed.

Dr. Milhon-Baer presented a request to advertise bids for the new elementary school. Duane Odle and Lukey Illias of Odle, McGuire and Shook were present to answer questions. Bids will be taken on December 9 and will be brought before the board at the January 10 meeting. Mrs. Hall moved to approve the request to advertise the bids. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Dunn presented information on working with Honeywell to provide electronic messages to parents on an as-needed basis. Dr. Milhon-Baer requested permission to access the Pepsi fund which will be used along with other available funds to cover the initial fees for this service. Mr. Dietel moved to approve the Honeywell Communication contract and also to allow Dr. Milhon-Baer to access the Pepsi fund to help defray the cost. Mrs. Ponder seconded, and the motion passed 4-0.

Assistant Superintendent Bill Long presented information on the SCORE Sports Network which is currently being used by several other schools to provide updated scores for other teams during home ball games. The fee for the first three years will be waived; the final two years’ costs are set at $120 per year. The school corporation will retain the final approval for sponsors. After the scoring system is paid for, the high school will receive 25 percent of sales. Mrs. Ponder moved to accept the contract with SCORE. Mr. Dietel seconded, and the motion passed 3-1 with Mrs. Hall casting the dissenting vote.

Dr. Milhon-Baer requested permission to transfer appropriations in the amount of $48,033 from one general fund account to another. This amount represents the amount received from the Indiana Department of Education to fund professional development for the P.L. 221 and the transfer will allow the funds to be used as designated. Mrs. Hall moved to approve the transfer. Mr. Dietel seconded, and the motion passed 4-0.

Center Grove patron Pat Dwigans addressed the Board commending Jerry Dunn for his work at Center Grove. She asked the Board if the contract to be offered to Mr. Dunn was specific to him or if it could be offered to others. Dr. Milhon-Baer stated that this type of opportunity could be offered to others.

Dr. Milhon-Baer advised the Board that Jerry Dunn would be retiring at the end of 2004 and asked the Board to approve a consulting contract with him for two years (172 days per year) at a rate of $75,000 for each year. The agreement will expire on December 31, 2006 and could be renewed at that time. As a consultant Mr. Dunn will supervise the completion of current projects, assist with planning for future growth, assist with land purchases, serve as a liaison between the corporation and city/county officials, assist with planning for maintenance and Capital Projects. Dr. Davis made a motion to approve the contract as presented. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented for approval a personnel report, a field trip report with addendum, and a claims list. Mrs. Ponder moved to approve the items presented. Mrs. Hall seconded, and the motion passed 4-0.

Under “Board Reports and Recommendations” Mrs. Hall reminded the Board of the Central Nine Governing Board Banquet on November 11. Dr. Milhon-Baer reminded the board of the upcoming open forum to be held at the High School on November 15.

The next board meeting will be held on December 6 beginning at 7 p.m. Agenda items will include the transfer of appropriations to balance funds at the end of the year, a decision on the Bargersville water tower and a presentation by one of the elementary schools. Mrs. Hall suggested a review of land owned by the school corporation including reasons the land was purchased along with the potential for selling any property not currently being used.

Mrs. Ponder moved to adjourn the meeting at 8:25 p.m. Mrs. Hall seconded, and the motion passed 4-0.

Executive Session
An Executive Session was held on November 1, 2004, from 8:35-9:25 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Member Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle, Bill Long and Jerry Dunn.

• 2B. initiation of litigation or litigation, which is either pending or has been threatened specifically in writing
• 2D. the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• 8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

October 4, 2004
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on October 4, 2004 beginning at 7:00 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn and Janet Boyle.

Dr. Davis asked for any changes to the agenda. Dr. Milhon-Baer requested a discussion of bus driver considerations and an addendum to the field trip report. Mrs. Hall moved to approve the agenda as presented. Mr. Dietel seconded, and the motion passed 5-0.

Minutes of the September 8 and September 16 board meetings were presented for approval. Dr. Copp moved to approve the minutes as presented. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Davis welcomed the public to the meeting.

There were no patrons signed up to address the Board.

CG High School Principal Bill Long provided an overview of two new programs at the high school, including the Keystone class and Project Focus. High school staff members Dawna Montgomery and Sandy Hillman provided additional information regarding these two programs. Assistant Principal Matt Shockley provided preliminary information on the upcoming National Student Council Convention which the high school is considering hosting in 2010.

Dr. Milhon-Baer requested board approval for fundraising requests from the Youth Philanthropy Initiative, which is a newly formed club at the high school. Mr. Dietel moved to approve the fund raisers. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dunn provided information on bids received for the site package for the new elementary. The administration recommended the board approve a contract with Crider and Crider with a base bid of $1,457,900. This bid does not include either alternate bid #1 to widen the access road to two lanes or alternate bid #2 to finish grade and seed the play fields. Mrs. Hall moved to approve the base bid of $1,457,900 with Crider and Crider. Mr. Dietel seconded, and the motion passed 5-0.

Mr. Dunn requested approval to hire Odle, McGuire and Shook (OMS) to provide extended services on the new elementary. Dave Statler of OMS will serve as the on-site project representation for the school corporation at a rate equal to 2.15% of the contract. After discussion Mr. Dietel moved to approve the extended services with OMS. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dunn provided an update on the zoning for the new elementary building and the proposed maintenance/transportation facility. While the elementary building work can begin, additional steps must be taken to permit the construction of the maintenance/ transportation facility due to the zoning of the property.

Mr. Dunn presented the results of the bids for the outdoor locker room. The administration recommended the board approve a contract with Stocker Construction with a base bid of $2,490,000. This bid does not include either alternate bid #1 for roll-out bleachers in the large meeting rooms or alternate bid #2 for some movable storage modules in the storage room. Dr. Davis moved to approve the contract with Stocker Construction. Mr. Dietel seconded, and the motion passed 4-1, with Mrs. Hall casting the dissenting vote.

Mr. Dunn requested changes in the scope of the high school HVAC project which will result in an increase to the project of $21,113. The changes Mr. Dunn requested include modifications to the chilled water plant system and the installation of heat pump service to the room used to house several technology and electrical switches. Mrs. Hall moved to approve the change in scope of the HVAC project. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer asked the board to begin considering the process which will be used to make decisions for future facility needs and suggested the board start with an open discussion at the public forum planned for November. The forum will be scheduled from 7-9 p.m. on November 15 at the high school auditorium if it is available.

Dr. Milhon-Baer presented information on concerns regarding payment of bus drivers. Drivers will be paid for the exact number of hours they are working rather than the four-hour rate currently being paid. She indicated a time-card system will be implemented to address inclement weather days and other instances where additional time may be required. Dr. Milhon-Baer asked the board for permission to use the Rainy Day Fund to cover this expense when the Transportation Fund appropriations become depleted. The Rainy Day Fund will be used under an emergency status. Mrs. Ponder moved to pay the drivers for actual hours worked rather than a four-hour-per-day rate and also to give Dr. Milhon-Baer permission to use emergency funds from the Rainy Day Fund to cover this expense. Dr. Copp seconded, and the motion passed 5-0. A review of the 2005 budget may indicate a need to petition the State for a levy increase.

Dr. Milhon-Baer presented for approval a personnel report, a field trip report with addendum, and a claims list. Dr. Copp moved to approve the items as presented. Mr. Dietel seconded, and the motion passed 5-0.

Under “Information to Share” Mrs. Hall stated that the Central Nine banquet would be held on November 11. Dr. Milhon-Baer reminded the board of the Coalition dinner to be held on Tuesday, October 5. Mrs. Hall shared information from the ISBA/IAPSS Fall Conference.

The next board meeting will be held on November 1 beginning at 7 p.m.

Mrs. Hall moved to adjourn the meeting at 9 p.m. Mr. Dietel seconded, and the motion passed 5-0.

Executive Session
Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Jerry Dunn.

• 1D. Authorized by Federal or State Statute - the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• 8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

September 8, 2004
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on September 8, 2004 beginning at 7:00 p.m. Those in attendance included Board President Jerry Davis, Board Member Jim Copp, Superintendent Candace Milhon-Baer, Assistant Superintendent Janet Boyle and Assistant Superintendent Jerry Dunn. Board Secretary Jackie Ponder joined the meeting at 7:05 p.m., at which time President Jerry Davis called the meeting to order. Vice President Mark Dietel joined the meeting at 7:30 p.m., and Board Member Joyce Hall was absent from the meeting.

CG Middle School Central Principal Jack Parker provided an overview of programs and practices at the middle school. Middle school staff members Debbie Burton and Steve Hamilton provided information on adolescents and their needs and wants. Mr. Parker finished the presentation by summarizing the middle school’s value statements and how staff are working to meet the academic and developmental needs of their students.

After the presentation by Middle School Central, Dr. Davis requested approval of the agenda. Dr. Milhon-Baer had one correction to the Personnel Report as well as an addendum to the Field Trip Report. Mr. Dunn requested the addition of a request for a for-profit group to use the high school auditorium. Mrs. Ponder moved to approve the agenda as amended. Dr. Copp seconded, and the motion passed 3-0.

Minutes of the August 2 and August 23 board meetings were presented for approval. Dr. Copp moved to approve the minutes as presented. Mrs. Ponder seconded, and the motion passed 3-0.

Dr. Davis welcomed the public to the meeting. Mr. Dietel joined the meeting.

There were no patrons signed up to address the Board.

Assistant Superintendent Janet Boyle provided the Board with a list of fund raisers for approval. Mrs. Ponder asked if direction could be given to sponsors of car washes to monitor students who may be holding signs on Hwy. 135. Following discussion Dr. Copp moved to approve the fund raisers. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Dunn provided an update on the zoning for the new elementary building as well as the proposed maintenance and transportation facilities. He will be attending a public hearing on September 20 in Bargersville as a representative of the school corporation.

Dr. Dunn presented a request from the Chordlighter’s Chorus to rent the auditorium at the high school from 4-10 p.m. on September 25. The group will present “Barbershop on Parade” and will pay the appropriate building rental fees. Mr. Dietel moved to approve the rental. Dr. Copp seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented the 2005 budget for approval. The budget includes Resolutions for both the the Capital Projects Plan and the Bus Replacement Plan. Dr. Copp moved to approve the budget as presented. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented employee Conflict of Interest forms for approval. Mrs. Ponder moved to accept the names as presented. Dr. Copp seconded, and the motion passed 4-0.

Student Services Director Walt Aldorisio provided an update on Turning Point using office space at the high school. After discussion, the Board agreed by consensus to allow Turning Point to continue to use the facility at the high school, for a period of up to 12 months, until they could move into new facilities.

Dr. Milhon-Baer presented for approval a personnel report, a field trip report with addendum, and a claims list. Dr. Copp moved to approve the items as presented. Mr. Dietel seconded, and the motion passed 4-0.

Under “Board Reports and Recommendations” Dr. Milhon-Baer requested possible dates for a board retreat. The ISBA/IAPSS Fall Conference will be held on September 27-28 and Mrs. Hall, Dr. Copp and Mr. Dietel have indicated an interest in attending. Mrs. Ponder stated that she is not sure she will be able to attend an upcoming Central Nine meeting in Mrs. Hall’s absence. Mr. Dietel shared maps he had received concerning the I-69 project.

The next board meeting will be held on October 4 beginning at 7 p.m. Agenda items will include approval of bids for the new elementary and outdoor locker room facility. Mrs. Ponder asked for ideas on promoting student involvement at board meetings such as coverage by the school newspaper. Dr. Milhon-Baer will check with the high school about the possibility of students reporting on one or two board meetings per year.

Mr. Dietel moved to adjourn the meeting at 8:20 p.m. Dr. Copp seconded, and the motion passed 4-0.

Executive Session
An Executive Session was held on September 8, 2004, from 8:20-9:40 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Member Jim Copp, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Jerry Dunn.

• #2B. Initiation of litigation or litigation, which is either pending or has been threatened specifically in writing.
• #2D. The purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• #8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

August 23, 2004
Top of Page
A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on August 23, 2004 beginning at 7:00 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Jerry Dunn. Board Secretary Jackie Ponder was absent from the meeting.

A public hearing was held to allow patrons to provide input and ask questions regarding the 2005 Budget, the 2005 Capital Projects Budget and the 2005 Bus Replacement Plan Budget. Assistant Superintendent Jerry Dunn presided over the hearing. Following Mr. Dunn’s presentation, a question and answer session was held with four patrons in attendance.

Following the public hearing Dr. Davis asked for approval of the meeting agenda.

Dr. Milhon-Baer requested the addition of a request to approve a resolution to add a signature to allow transfer of funds from the corporation to Public Employees Retirement Fund. Dr. Copp requested the addition of a report on the dissemination of the vision, mission and board goals to the buildings. Mrs. Hall moved to approve the agenda as amended. Dr. Copp seconded, and the motion passed 4-0.

Dr. Davis welcomed the public to the meeting.

Dr. Milhon-Baer introduced Student Services Director Walt Aldorisio who presented information on the recent Fast Track event. Mr. Aldorisio introduced several committee members who spoke about the various aspects of the event. The Board thanked the committee for their work and their commitment to the project.

There were no patrons signed up to address the Board.

Dr. Milhon-Baer provided information on negotiations between Center Grove and the United Teachers Association of Center Grove. She presented for board approval an agreement recently ratified by the teachers’ union. This agreement provides for:

• A 1.5 percent increase to teacher base salaries,
• No increase to teachers for health insurance,
• Dental insurance changes,
• An increase in 403B contribution from $550 to $575,
• A change in extra-curricular activity stipends to reflect the recommendations of the ECA Committee,
• A $425 match for employees hired after January of 2004,
• No prep time changes for this year.

Dr. Copp moved to approve the agreement as presented. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented for approval an increase in support salaries by 1.5 percent as well as no increase to staff members for health insurance. Dental insurance will be covered at the same percentage as last year. Mrs. Hall moved to approve the items as presented. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Milhon-Baer asked for input regarding the proposed board information section of the webpage. After discussion it was decided that board members, individually as well as a group, could provide articles for the webpage. The author of the article is to decide how long the article will be kept on the webpage. In instances where an article is to represent the opinion of the entire board, the article should be circulated among all board members prior to being placed on the webpage. A disclosure statement could be provided for individual board member statements. Mrs. Hall volunteered to contact the Indiana School Boards’ Association to see if any guidelines or policies were available regarding this form of communication. Dr. Copp asked if we could count the number of “hits” we were receiving. Dr. Milhon-Baer will check into the possibilities.

Dr. Copp expressed appreciation to Dr. Milhon-Baer for presentation of the budget information provided to staff members at the start of school. He recommended this information be added to the webpage. Other items recommended for the webpage by Dr. Copp included providing the rationale for construction of the outdoor locker room facility as well as a report on the mission-vision-goals efforts and current status of this effort. Mr. Dietel recommended a breakdown of the $33 million bond issue be provided so patrons will know how much is being spent on each item.

In answer to Dr. Copp’s inquiry, Dr. Milhon-Baer stated that all teachers had been given information about the mission and vision as well as the goals for all buildings and the corporation and that these items are now available on the webpage. At the general meeting on August 13 all teachers were provided with a cardstock-weight copy of the vision and mission statements for placement in their classrooms and/or offices. In addition, each building was provided with a large framed copy of these statements to display.

In answer to Dr. Copp’s questions regarding when feedback might be expected from staff members, Dr. Milhon-Baer stated teachers and principals are reviewing goals which were drafted at the end of last school year. She felt this would be a good time to obtain feedback from teachers. Mr. Dietel stated that when teacher goals are written again in May, this would be a good time to encourage teachers to align individual and building goals with board goals. The Board gave Dr. Milhon-Baer the responsibility to determine the steps that need to be taken and the measurement to be used in integrating the goals throughout the school corporation. Dr. Milhon-Baer stated that she should have concrete data available to provide to the board by November or December.

Dr. Milhon-Baer presented a personnel report and a claims list for approval. Dr. Copp moved to approve the items as presented. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Milhon-Baer requested approval of a resolution to allow Sally Hacker’s signature to transfer funds to PERF. This will be in addition to Bob Channell’s signature. Dr. Copp moved to approve the resolution. Mr. Dietel seconded, and the motion passed 4-0.

Under “Information to Share” Dr. Davis commented on the recent ISBA event in which he participated. Dr. Davis also stated that Mrs. Hall had decided not to run for school board in the upcoming election, and he thanked her for her years of service and commitment to the school corporation.

Dr. Milhon-Baer requested direction from the Board regarding dates for the upcoming public forum and board retreat. Dr. Milhon-Baer will provide board members with possible dates after Dr. Copp finalizes his work schedule.

Dr. Milhon-Baer provided information on the upcoming ISBA/IAPSS Fall Conference and the upcoming NSBA national convention. Dr. Copp indicated that he would be interested in attending the national convention.

Dr. Copp provided information regarding an upcoming IT conference sponsored by NSBA and asked Dr. Milhon-Baer to check with Mr. Barney about his possible attendance.

Dr. Copp moved to adjourn the meeting at 8:15 p.m. Mr. Dietel seconded, and the motion passed 4-0.

Executive Session
An Executive Session was held on August 23, 2004, from 8:30-9:20 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Janet Boyle and Jerry Dunn.

• #2D. the purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• #8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

August 2, 2004
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on August 2, 2004 beginning at 7:00 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendent Jerry Dunn.

Dr. Copp moved to approve the agenda as presented. Mr. Dietel seconded, and the motion passed 5-0.

Minutes of the July board meetings were presented for approval. Mrs. Hall requested one change in the minutes of July 22. Dr. Copp moved to approve the minutes as amended. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Davis welcomed the public to the meeting.

There were no patrons signed up to address the Board.

Dr. Milhon-Baer introduced Technology Director Jim Barney who provided an overview of the Technology Department and how it has evolved over the past few years. Mr. Barney introduced Dr. George Frampton who provided information on administrative applications of various software packages, Dr. Judy Apple-Van Alstine who provided information on technology integration in instruction and assessment, and Mrs. Barb Raymond, who presented information on technology staff development. Discussion developed concerning lunch money programs, parental access to student records, board articles on the website, and the addition of parents and business members to the technology review committee. The Board thanked the group for their work and asked them to provide a report on an annual basis.

Dr. Milhon-Baer presented information on hiring a consultant to increase communication through community newsletters, staff newsletters, news releases, and contacts with the media, the webpage and other methods. She recommended that Marianna Richards be contracted for one year at a rate of $27,000, with this money coming from the Pepsi fund. Mrs. Ponder moved to approve the contract as presented. Mrs. Hall seconded, and the motion passed 5-0.

Mr. Dunn introduced Kim Blanchet of Barnes & Thornberg who provided information on the use of bond anticipation notes (BAN) for work done prior to the actual sale of the bonds. The Holding Corporation met prior to the Board meeting and approved the use of bond anticipation notes in the amount of $6,710,000, with a final mature date of April 1, 2005 at a rate not to exceed 4 percent. Dr. Copp moved to approve the BAN as presented. Mr. Dietel seconded, and the motion passed 5-0.

Mr. Dunn requested the purchase of two school buses from Speedway International at $67,490 per unit plus $4,115 for the addition of a digital camera. This results in a total price of $71,605 per vehicle. Dr. Copp moved to approve the purchase of the two buses. Mr. Dietel seconded, and the motion passed 5-0.

No information was provided under Other Business.

Dr. Milhon-Baer presented for approval a personnel report, a field trip report, and a claims list, and requested that one deletion be made on the personnel report. Mrs. Ponder moved to approve the items with the one correction. Dr. Copp seconded, and the motion passed 5-0.

Under “Information to Share” Mrs. Hall noted that there was a Central Nine meeting on Thursday night and that she would be unable to attend. Mrs. Ponder will check to see if she will be able to attend this meeting. Dr. Davis shared that he will participate in an ISBA panel discussion on August 21 at the Board Member Leadership Seminar.

The next board meeting will be held on August 23 beginning at 7 p.m. for a budget hearing. Other agenda items will include a discussion of board articles for the web page, a community forum, and a board retreat. Mrs. Hall requested an update regarding high school students who do not have enough credit to be in their appropriate grade level at a future meeting.

Dr. Copp moved to adjourn the meeting at 8:35 p.m. Mr. Dietel seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on August 2, 2004, from 8:45-9:45 p.m. Those in attendance included President

Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendent Jerry Dunn.

• #2A. Strategy discussion with respect to collective bargaining
• #8. To discuss job performance evaluation of individual employees.

July 12, 2004
Top of Page
A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on July 12, 2004 beginning at 7:00 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendent Jerry Dunn.

Dr. Davis asked if there were any changes to the agenda. Dr. Milhon-Baer requested the addition of an addendum to the personnel report, a discussion of textbook rental fees, and a report on the I-69 project. There were no minutes to be approved at the meeting.

Dr. Copp requested to share a letter he received from Odle, McGuire & Shook concerning Middle School North. Mrs. Hall moved to approve the agenda as amended. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Davis welcomed the public to the meeting.

White River Township resident John H. Coffing presented his concerns regarding the outdoor locker facility and the new elementary building.

Dr. Milhon-Baer provided the board with copies of proposed goals for 2004-05 and thanked Mrs. Ponder and Dr. Copp for their work in preparing them. Discussion was held concerning the addition of timelines as well as ways to make the goals measurable. After discussion Mrs. Ponder moved to approve these as broad corporation goals to present to the staff for recommendation. The superintendent will report back to the board in September wth specifics under each category. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dunn asked the board to consider purchasing the property currently available at 2339 Morgantown Road. This property is north of Center Grove Elementary School, adjacent to the Center Grove recreational area. The asking price for the property is $82,680, and appraisals have been received in the amounts of $87,000 and $90,000. Mr. Dunn recommended using the Rainy Day Fund to purchase the property. Mrs. Hall moved to purchase the property as requested. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer presented a personnel report and addendum for approval. Dr Copp moved to approve the items as presented. Mrs. Hall seconded, and the motion passed 5-0. Dr. Milhon-Baer introduced the new Assistant Superintendent for Instruction, Dr. Janet Boyle, and the new principal at Center Grove Elementary, Bruce Haddix.

A Field Trip Report was presented for approval. After discussion it was decided that Dr. Milhon-Baer would research, with the IHSAA, information concerning transportation of students to and from summer sports camps as well as other types of activities that are attended by students and coaches but are not necessarily considered to be school-sponsored activities.

Under “Information to Share” Dr. Milhon-Baer provided information for textbook rental fees. Normally fees are rounded to exact dollar amounts, and that it was desirable to continue that practice. The Board agreed by consensus to approve the change.

Dr. Milhon-Baer and Mr. Dunn shared information concerning the recent meeting they attended regarding the I-69 project.

Dr. Copp shared that he had received a letter from Odle, McGuire and Shook regarding the need to use fans to cool the computer room at Middle School North and that he was pleased with their prompt response. Mr. Dunn stated that the problem had been with the dampers in the room and that the issue has now been resolved.

The next board meeting will be held on August 2 beginning at 7 p.m., with a budget hearing scheduled for August 23.

Mrs. Hall moved to adjourn the meeting at 8:07 p.m. Mr. Dietel seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on July 22, 2004, from 8:20-8:35 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendent Jerry Dunn.

• #2D. Strategy discussion with respect tthe purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.

July 12, 2004
Top of Page
A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on July 12, 2004 beginning at 7:00 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendent Jerry Dunn.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of an addendum to the personnel report. Mrs. Hall requested the addition of a discussion regarding upcoming board elections under Other Business. Mr. Dietel requested the addition of a Conflict of Interest form. Mrs. Hall moved to approve the agenda as amended. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Davis requested approval of minutes from the board meetings of June 7, 2004. Mrs. Ponder moved to approve the minutes as presented. Mrs. Hall seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting.

White River Township resident John H. Coffing addressed the board with regards to the property tax levy for schools and his concern that the corporation practice restraint in this area.

Dr. Milhon-Baer introduced former assistant superintendent Jud Wolfe, who presented a workshop for the 2005 budget as well as a request to advertise the budgets. Mrs. Ponder asked Dr. Milhon-Baer to have the 2005 budget made available on the corporation website. Mr. Dietel moved to approve advertising the 2005 budget as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer provided the board with an update on administrative staffing.

Mrs. Ponder provided the board with a draft of corporation goals for the 2004-05 school year. Goals are to be finalized at the second meeting in July so they will be available to distribute to staff members prior to the start of the school year.

Dr. Milhon-Baer requested approval to close six inactive extra-curricular accounts at Center Grove Middle School Central and to transfer the balances to Student Congress. Mrs. Ponder moved to approve the request. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval to transfer appropriations from the Rainy Day Fund as follows:

• $497,550 will be used to meet our obligation for the HVAC work at the high school; funds will be repaid when bonds are sold.
• $57,369.15 is for pension severance for Central Nine for calendar year 2004
• $27,810.84 is for Central Nine CPF expenses for calendar year 2004

Mrs. Hall moved to approve the transfer of funds. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval of food service bids, school lunch prices, and food preparation for the Head Start program for the 2004-05 school year. Mrs. Ponder moved to approve the items as presented. Mrs. Hall seconded, and the motion passed 5-0.

Dr. Milhon-Baer provided the board with information on school starting and ending times for the 2004-05 school year.

Dr. Milhon-Baer presented Conflict of Interest forms from employee Matt Shockley and board member Mark Dietel. Mrs. Hall moved to approve the items as presented. Dr. Copp seconded, and the motion passed 4-0, with Mr. Dietel abstaining.

Mr. Dunn introduced Bill Payne of Fanning Howey Associates who provided information on the proposed maintenance and transportation facility along with possible locations. Consensus was that this facility should be located on the new property off of Whiteland Rd.

Mr. Dunn introduced Dave Wietbrock of InterDesign who provided a schematic design for the outdoor locker room facility. After discussion Dr. Davis moved to approve the design and the request to bid the locker room facility. Mr. Dietel seconded, and the motion passed 4-1, with Mrs. Hall casting the dissenting vote.

Mr. Dunn introduced Dave Statler of Odle, McGuire & Shook who provided an update on work needed to complete the Center Grove Middle School North project. The punch list should be completed in the near future.

Mr. Dunn introduced Luckey Illias and Ben Rawlins of Odle, McGuire and Shook who provided the final design for the new elementary school. After discussion, Mr. Dunn asked for approval of the design as well as approval to advertise for site grading. Mr. Dietel moved to approve both items. Mrs. Ponder seconded, and the motion passed 5-0.

Mr. Dunn requested permission to hold an auction to sell surplus equipment. This auction is scheduled to be held on August 4 at 5 p.m. Mr. Dietel moved to approve the motion. Mrs. Hall seconded, and the motion passed 5-0.

Under “Other Business” Mrs. Hall provided information on the upcoming school board election to be held in November.

The following monthly business items were presented for approval:

• Personnel Report and Addendum
• Field Trip Report
• Vouchers 43821-44048 totaling $2,298,266.98
• Payrolls dated 6/18/04, 6/30/04 and 7/2/04 totaling $1,357,084.58

A discussion was held concerning the need for board approval prior to out-of-state and overnight field trips. Dr. Milhon-Baer will stress to staff the need for timeliness in seeking approval. Mrs. Hall moved to approve the business items as presented. Mr. Dietel seconded, and the motion passed 5-0.

Mrs. Hall shared information on the academy at Central Nine and provided a copy of their new policy handbook and their P.L. 221 report. Dr. Milhon-Baer shared that
Dr. Davis will be participating a panel discussion at the ISBA Board Member Leadership Seminar on August 21.

The next board meeting will be held on July 22 beginning at 7 p.m.

Dr. Copp moved to adjourn the meeting at 9:28 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on June 7, 2004, from 9:55-10:35 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

• #2D. Strategy discussion with respect tthe purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• #8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

June 7, 2004
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on June 7, 2004 beginning at 7:00 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Mrs. Hall requested the addition of a discussion regarding policy under Other Business. Dr. Milhon-Baer requested the addition of a request to approve early release days under Other Business. Mrs. Ponder moved to approve the agenda as amended. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Davis requested approval of minutes from the board meetings of May 3 and May 17, 2004. Mrs. Hall moved to approve the minutes as presented. Mrs. Ponder seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting.

Dr. Milhon-Baer introduced Pleasant Grove teacher Amy Traut. Ms. Traut introduced three students who won state science fair awards. The Board congratulated the students and their parents and provided gifts to recognize the students’ efforts.

There were no patrons signed up to address the Board.

Dr. Milhon-Baer requested approval of the Blood-Borne Pathogens Plan, with no changes in content from last year. Mr. Dietel moved to approve the plan as presented. Mrs. Hall seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval of fundraisers, which have been selected by various school groups. Dr. Copp suggested the responsibility for approving fundraisers be assigned to the administration and the various interested groups. After discussion, Mrs. Hall suggested that a board policy be created for fundraisers and that the various committees and groups who plan fund-raising activities be provided with an updated copy of the policy. Mrs. Hall moved to accept the list of fundraisers as presented. Dr. Copp seconded, and the motion passed 5-0. Dr. Milhon-Baer will draft a policy on fund raising.

Dr. Milhon-Baer introduced Dr. Judy Apple-Van Alstine, Director of Assessment, Evaluation and Staff Development. Dr. Apple-Van Alstine provided a report on professional development opportunities provided to staff members during 2003-04 along with a draft process to evaluate the various programs.

Dr. Reed requested approval of summer school contracts for 2004. Mrs. Hall moved to approve the contracts as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Reed requested permission to apply for a Title I grant in the amount of $226,000. Mr. Dietel moved to approve the grant as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Reed provided the Board with proposed changes to the elementary, middle school, high school and transportation handbooks. Mrs. Ponder asked that the vision/mission statements be included in all handbooks. Minor updates were made in the handbooks along with the addition of the following changes in school policy and/or procedures. At the elementary level, the grading scale has been changed to emulate the grading scale at the middle school level. In the middle school handbook, Dr. Copp suggested the use of the term “toxic” with regard to drug usage and suggested the term “organic” be used instead. Dr. Milhon-Baer will check regarding the legality of making this change. In the high school handbook, academic eligibility guidelines for all clubs and organizations have been added. Mrs. Ponder moved to approve the handbook changes with the addition of the vision/mission statements. Mr. Dietel seconded, and the motion passed 3-2 with Dr. Copp and Mrs. Hall casting the dissenting votes.

Mr. Dunn recommended approval of Performance Services with a base bid of $4,915,402 for the HVAC improvements at the high school. Michael Upchurch, Director of Grounds and Buildings, provided information that three other companies had requested information on the project, including Johnson Controls, Honeywell and TRANE. However, these companies chose not to submit bids for the project. After discussion, Mrs. Ponder moved to approve the base bid from Performance Service in the amount of $4,915,402. Mrs. Hall seconded, and the motion passed 4-1 with Dr. Davis casting the dissenting vote.

Mr. Wolfe requested permission to transfer funds from the Debt Service to the Transportation Fund in order to replace lost funding from the state. Mrs. Ponder moved to approve the transfer. Mr. Dietel seconded, and the motion passed 5-0.

Mr. Wolfe requested permission to transfer funds from the Rainy Day Fund to the Textbook Rental Fund in the event it becomes necessary in order to “zero out” the negative balance. Dr. Copp moved to approve the transfer as presented, not to exceed $10,812.40. Mrs. Hall seconded, and the motion passed 5-0.

Mr. Wolfe introduced financial advisor Lonnie Therber and bond counsel representative Jeff Qualkinbush who provided information on differences between competitive and negotiated bond sales. Dr. Davis moved to authorize the administration to work with Lonnie Therber to develop a plan to issue RFPs to various bond underwriters and report to the Board at the July meeting. Mrs. Hall seconded, and the motion passed 5-0.

Under “Other Business” Mrs. Hall clarified that Board policy states a percentage fee cannot be charged to the school corporation for architectural services. Mr. Dunn clarified that for purposes of comparison, percentage fees are used; however an exact figure will be quoted at the time a contract is signed.

Dr. Milhon-Baer requested Board approval to apply for early release days from the State. Mrs. Ponder moved to approve the application for six early release days. Dr. Copp seconded, and the motion passed 5-0.

The following monthly business items were presented for approval:

• Personnel Report
• Vouchers 43466-43762 totaling $1,185,722.05
• Payrolls dated 5/7/04, 5/21/05 and 6/4/04 totaling $2,423,403.73

Mr. Dietel moved to approve the business items as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Mrs. Hall shared that the Center Grove Education Foundation is planning a special evening called the History of Center Grove (formerly the Taste of Center Grove) on August 22.

The next board meeting will be held on July 12 beginning at 7 p.m. Possible agenda items include a preliminary budget report for 2005, the locker room schematics, bond anticipation notes and bond underwriting, and a follow-up report on the Center Grove Middle School North building project.

Mrs. Hall moved to adjourn the meeting at 9:45 p.m. Mr. Dietel seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on June 7, 2004, from 9:55-10:35 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

• #2A. Strategy discussion with respect to collective bargaining
• #2D. Strategy discussion with respect tthe purchase or lease of real property up to the time a contract or option to purchase or lease is executed by the parties.
• #8. To discuss job performance evaluation of individual employees.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

May 17, 2004
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on May 17, 2004 beginning at 7:00 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Mrs. Hall requested an addition to the agenda to discuss financial matters concerning Central Nine. Mrs. Hall moved to approve the agenda as amended. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Davis welcomed the public to the meeting.

There were no patrons signed up to address the Board.

Dr. Milhon-Baer conducted the second hearing regarding the feasibility of using a year-round school term instead of a nine-month school term. This hearing is held to comply with statutory requirements and must be done prior to the construction/renovation of new school facilities. Dr. Reed provided information from the committee, which researched the options for the new elementary. The recommendation of the committee was to continue with the nine-month school schedule, as it exists in the other Center Grove Schools. There were no questions from the audience.

Mr. Dunn conducted a hearing regarding the sale of 45 acres of land on Whiteland Rd. Following questions from the audience, Mr. Dunn requested permission to advertise the property for sale. Mrs. Ponder moved to approve advertising the property for sale. Mrs. Hall seconded, and the motion passed 5-0.

Mr. Dunn requested permission to advertise for Food Service bids. Dr. Davis moved to approve the advertising for food service bids on June 24 and November 16, 2004. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer and Mr. Dunn provided information regarding designs presented by the three architects considered for the outdoor locker facility. Dr. Milhon-Baer recommended InterDesign be hired as architect for the project. Dr. Milhon-Baer stated that this recommendation was made with the support of high school principal Bill Long and athletic director Jon Zwitt. Mrs. Ponder asked that all coaches be given the opportunity to provide input regarding the facility. After discussion, Mrs. Ponder moved to award the contract to InterDesign, but before signing Mr. Dunn is to negotiate with them by asking them to lower their fee to 4.65 percent. If unable to get this concession, the contract will still be awarded to InterDesign. Mr. Dietel seconded, and the motion passed 5-0.

Mr. Wolfe presented a resolution approving the feasibility study and the execution of the lease for the holding corporation related to the building of the new elementary school. Mrs. Hall moved to approve the Feasibility Study and Execution of Lease as presented. Mr. Dietel seconded, and the motion passed 5-0.

Mrs. Hall reported on the Central Nine board meeting and the concern she had with regard to the proposed budget. The 2004-05 proposed budget would assess the Center Grove School Corporation at an increase of 141% over the current budget in the Capital Projects Fund. After discussion, Dr. Copp moved to have Mrs. Hall convey to the Central Nine board that Center Grove cannot support the philosophy of accelerated growth that leads to the increased financial burden as projected in their proposed budget. Dr. Davis seconded the motion, and it passed 5-0.

Dr. Copp shared information on the presentations being made in the schools regarding Vision-Mission statements.

The next board meeting will be held on June 7. Items for the next meeting include a professional development report, the approval of summer school contracts, two transfers of funds, and approval of the Title I grant.

Mrs. Hall moved to adjourn the meeting at 8:10 p.m. Mr. Dietel seconded, and the motion passed 5-0.

May 3, 2004
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on May 3, 2004 beginning at 7:00 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested a delay in the discussion of goal setting until the June meeting. Mrs. Hall moved to approve the agenda as amended. Dr. Copp seconded, and the motion passed 5-0.

Dr. Davis requested approval of minutes from the board meeting of April 12, 2004. Dr. Copp requested one change to the minutes. Mr. Dietel moved to approve the minutes as amended. Mrs. Ponder seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting.

Dr. Milhon-Baer introduced Center Grove High School teachers Carolyn Hayes and Shane Denu. Mrs. Hayes and Mr. Denu provided information on the 2004 Science Olympiad competition and introduced the four high school students who received first place honors in the competition. The Board congratulated the students and their parents and provided gifts to recognize the students’ efforts.

Dr. Reed introduced one of Center Grove High School’s foreign exchange students and her host family. After a short discussion, the Board provided the gift of a Center Grove jacket to commemorate the student’s time at Center Grove High School.

There were no patrons signed up to address the Board.

The following monthly business items were presented for approval:

• Personnel Report
• Field Trip Report
• Vouchers 43202-43414 totaling $1,181,173.07
• Payroll dated 4/23/04 totaling $766,281.23

Mrs. Hall moved to approve the business items as presented. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer introduced High School Principal Bill Long and Athletic Director Jon Zwitt and asked them to introduce the new basketball coach. Coach Cliff Hawkins and his wife were introduced, and Mr. Hawkins spoke briefly to the audience.

Dr. Milhon-Baer introduced CG Middle School Central counselors Julie Thacker and Alisa Isaacs. They have been working to implement a Character Education program, and they provided the Board with information about the program. The Board expressed their appreciation of Ms. Thacker and Ms. Issacs’s efforts.

Dr. Milhon-Baer introduced administrator Judy Apple-Van Alstine. Dr. Apple-Van Alstine provided information about the textbook adoption process and requested approval of textbook rental fees for 2004-05. Mr. Dietel moved to accept the textbook rental fees for 2004-05 according to the schedule dated May 3. Mrs. Ponder seconded, and the motion passed 4-1, with Mrs. Hall casting the dissenting vote. All board members expressed a desire to keep costs as low as possible while continuing use of high-quality materials.

Dr. Milhon-Baer and Mr. Dunn provided information regarding the three architectural firms being considered for the outdoor locker facility and the transportation/maintenance facility projects. After a discussion, Dr. Copp moved to contract with Fanning-Howey for the transportation/maintenance facility. Mr. Dietel seconded, and the motion passed 5-0. Mr. Dunn noted that negotiations were still on-going with Fanning-Howey regarding cost issues. Mr. Dunn is planning to bring a recommendation for the outdoor locker facility to the May 17 board meeting.

Mr. Wolfe provided an update on the 2004 budget and shared his concerns about the General Fund and the Transportation Fund.

Mr. Wolfe presented a resolution to modify the Rainy Day Fund so that, if needed, staff development programs could be supported by this fund. Mrs. Ponder moved to approve the change as presented. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dietel reported on a meeting he had attended regarding the career majors grant at the high school.

Mrs. Hall reported about recent attendance at the South Central Study Council banquet and the team-building presentation by Dr. Brad Balch.

Dr. Reed provided an update on testing for the Extended Learning Program.

The next board meeting will be held on May 17 beginning at 6:30 p.m. The first 30 minutes will be spent in executive session with attorney Jon Bailey. An open session will be held from 7-7:30 p.m. for the purpose of holding a second hearing on the feasibility of using a year-round school term instead of a nine-month school term. This hearing is held to comply with statutory requirements and must be done prior to the construction/renovation of new school facilities. There will also be a public hearinig on the sale of the 45-acre Whiteland Road property. Following the hearing, the executive session will be resumed.

Mrs. Hall moved to adjourn the meeting at 8:45 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on May 3, 2004, from 6:30-7:00 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

The item(s) discussed included:
#2. Collective bargaining
#8. To discuss job performance evaluation of individual employees.

An Executive Session was held on May 3, 2004, from 8:55-10:15 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

The item(s) discussed included:
#4. To interview prospective employee

Discussion was held on the indicated items only, as specified in the public notice.
Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

April 12, 2004
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on April 12, 2004 beginning at 7:00 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Mrs. Hall requested the addition of a report by Dr. Copp regarding the National School Boards Association Convention in Orlando. She requested this discussion be held immediately following the presentation to the Center Grove Education Foundation. Dr. Milhon-Baer requested the addition of an addendum to the field trip report along with several items under Information to Share. Mrs. Hall moved to approve the agenda with additions. Dr. Copp seconded, and the motion passed 5-0.

Dr. Davis requested approval of minutes from the board meeting of March 1, 2004. Dr. Copp moved to approve the minutes as presented. Mr. Dietel seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting.

Dr. Reed introduced Center Grove’s 2004 National Merit Commended and Semi-Finalist students. The Board congratulated the students and their parents and provided gifts to recognize the students’ efforts. Dr. Copp recommended that an area in the high school be designated to recognize academic achievements. Dr. Milhon-Baer and Dr. Long agreed to facilitate this proposal.

There were no patrons signed up to address the Board.

Mrs. Hall, on behalf of the board, presented a check to the Center Grove Education Foundation in the amount of $10,000. Foundation president Nancy Dunn and school liaison George Frampton updated the board regarding the organization’s recent activities.

Dr. Copp provided a brief report on his recent attendance at the National School Boards Association annual convention in Orlando. Dr. Copp volunteered to generate a more in-depth report for the board at a later date.

Dr. Milhon-Baer introduced Duane Odle and Lukey Illias from Odle McGuire and Shook (OMS). Mr. Odle presented a schematic drawing of the new elementary school to the board. An estimated cost savings by attaching a second elementary was provided by Mr. Illias. A discussion was held regarding various aspects of building the new school. Mr. Dietel moved to approve the schematic drawing dated 4/12/04. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested permission to enter into a three-month contract with Phillips & Associates to facilitate the transition from the current Human Resources staff through employment of a new Human Resources Director. Mr. Steve Davis, current Human Resources Director, will be retiring at the end of this school year. Phillips & Associates will be contracted for 60 hrs. per month at the rate of $90 per hour. Dr. Davis moved to approve the contract as presented. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer introduced Walt Aldorisio, Director of Student Services, who provided the board with a report on Alternative Education. Trael Kelly, Assistant Principal at the high school, provided additional information. The board asked that administration put together more specific information as well as the cost of various alternative programs and to provide this information at a later date.

Dr. Milhon-Baer provided the Board with an addendum to the teacher contract for administrators. Also provided was a list of administrators covered by this contract. Dr. Copp moved to approve the addendum as presented. Mrs. Hall seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested the board consider allocating a total of $20,000 for professional development from the Pepsi fund--$10,000 from the board portion and $10,000 from the administrative portion. Due to budget constraints, funds for professional development were not provided for in this year’s budget. As a part of summer technology training, participants will be given a choice of receiving a stipend or equivalent computer hardware item. The computer items can be paid for out of the technology fund. The board asked that accountability be considered, i.e. the effectiveness of various programs offered to teachers. Mrs. Hall made a motion in three parts: (1) to provide Pepsi funds for professional development up to $20,000; (2) to encourage administration to come back to the board if additional funds are needed for professional development; and (3) to provide the board with a report. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Reed provided information on summer school for 2004. The high school will have a regular program from June 7 to June 25. A jump-start program for both middle schools will be held at Center Grove Middle School North from July 26 to August 6. Pleasant Grove Elementary will have a summer session from July 26 to August 6. Classes at all levels will focus on language arts and math. Dr. Copp moved to approve the summer school sessions as presented. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Judy Apple Van-Alstine presented the board with a list of math books that teacher committees have recommended for adoption. In additional to requesting approval for the list of math books, Dr. Apple-Van Alstine asked permission to apply for waivers for the Calculus and Honor Calculus materials. Also presented for approval were textbooks for the expanded Foreign Language exploratory program at the middle school level as well as a workbook for ISTEP+ remediation and books for the Music Theory and Composition II class at the high school level. Mr. Ponder moved to approve the books for adoption. Mrs. Hall seconded, and the motion passed 5-0.

Dr. Reed presented Dana Kaminski, principal of Center Grove Elementary, and Brian Southern, a private science consultant who is also a Center Grove parent. Mr. Southern and Mr. Kaminski presented information to the Board about an initiative they are pursing to provide hands-on science experiences for students. Board permission was requested to pursue funding from outside sources.
Dr. Copp moved to grant permission to pursue funding and commended them for their efforts. Mr. Dietel seconded, and the motion passed 5-0.

To comply with statutory requirements that must be done prior to the construction/renovation of new school facilities, a hearing was held to discuss the feasibility of using a year-round school term instead of a nine-month school term to avoid this construction. Dr. Reed reported on the elementary planning committee’s study of the issue. It was the committee’s recommendation that at the present time a new elementary building was in the best interest of Center Grove. The audience was given the opportunity to ask questions and/or express opinions. A second hearing will be conducted in May.

Mr. Dunn introduced Harold Sisson, who provided a report on behalf of the Facilities Advisory Committee. A copy of the written report, which included the committee’s recommendations, was provided to the board for further study. The board will re-visit the report upon further study.

Mr. Dunn requested the board approve the donation of a double drop trailer from Graebel Movers as well as a tractor and a pup trailer from the Choir Parent Organization and the Center Grove Trojan Band Boosters. Mrs. Hall moved to approve the donations. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dunn presented information on bids received for the lease of school farm property. Dr. Copp moved to approve the leases as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Mr. Dunn requested permission to advertise for RFPs for the high school HVAC project. Mrs. Ponder move to approve the advertisement for RFPs as presented. Dr. Copp seconded, and the motion passed 5-0.

Mr. Wolfe provided information regarding appointing the 2004 Center Grove School Building Holding Corporation, approving the form of lease, authorizing a public hearing on the lease and authorizing and ratifying the public hearing of the school feasibility study. Dr. Davis moved to approve the items as presented. Mr. Dietel seconded, and the motion passed 5-0.

Mr. Wolfe presented a request to transfer appropriations from utilities as state funds have been received for each building’s PL 221 plan. Mrs. Hall moved to transfer the appropriations as presented. Dr. Copp seconded, and the motion passed 5-0.

The following monthly business items were presented for approval:

• Personnel Report
• Field Trip Report and addendum
• Vouchers 42861-43160 totaling $1,086,838.30
• Payrolls dated 2/13/04 and 2/27/04 totaling $1,605,514.81

Mrs. Hall moved to approve the business items as presented. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer presented a request from the elementary buildings to participate in a fundraiser in conjunction with the Indiana Fever. After discussion, the board agreed by consensus to approve the fundraiser.

Dr. Milhon-Baer reminded the board of the upcoming public forum to be held on April 22, 2004 at Center Grove Middle School North. She also reminded the board of reservations which need to be made for the South Central Indiana School Study Council Board Member Appreciation Banquet to be held on April 28.

Dr. Milhon-Baer asked the board if they wanted to change the date of the July 5 board meeting, which is a scheduled holiday this year. The board decided by consensus to change the meeting to
July 12.

Dr. Milhon-Baer discussed the need for a second meeting in May. The meeting will be a short one on May 17, for the purpose of holding a second hearing on year-round education. The meeting will be combined with a retreat.

Mrs. Ponder reported on the horticultural program at Central Nine.

Mrs. Hall reported she had budget information concerning Central Nine that she would share later along with questions concerning how the academy is funded. Mrs. Hall reported she had recently attended a very positive meeting of the Broad Based Planning Committee.

Dr. Davis reminded the board of the April 22 public form and the April 26 Staff Recognition night at the high school.

The next regular board meeting will be held on May 3. Possible agenda items include approval of textbook rental fees as well as recognition of foreign exchange students.

Mrs. Hall moved to adjourn the meeting at 9:50 p.m. Mr. Dietel seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on April 12, 2004, from 10-10:50 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

The item(s) discussed included:
#2. The purchase or lease of property
#8. To discuss job performance evaluation of individual employees.

Discussion was held on the indicated items only, as specified in the public notice.

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

March 1, 2004
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A public hearing was held prior to the beginning of the board meeting to allow patrons to provide input and ask questions regarding an additional appropriation for the Rainy Day Fund. Assistant Superintendent Jud Wolfe presided over the hearing. There was neither input nor any questions from the audience.

A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on March 1, 2004 beginning at 7:03 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Secretary Jackie Ponder, Board Member Jim Copp, and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe. Board Member Joyce Hall was absent. Due to a previous commitment, Dr. Milhon-Baer, Superintendent, would be late for the meeting.

Dr. Davis requested approval of the meeting agenda. Dr. Reed requested the addition of an addendum to the field trip report. Dr. Davis requested the removal of the request to approve an administrative addendum. Dr. Davis also noted that Dr. Milhon-Baer would be late in arriving for the meeting. Dr. Copp moved to approve the agenda with changes. Mrs. Ponder seconded, and the motion passed 4-0.

Dr. Davis requested approval of minutes from the board meetings of February 2 and 24, 2004. Both Dr. Copp and Mrs. Ponder requested changes to the February 2 minutes. Mr. Dietel moved to approve the minutes as amended. Dr. Copp seconded, and the minutes were approved, 4-0.

Dr. Davis welcomed the public to the meeting.

Dr. Reed introduced Terry Riley, Walt Roach, and Nancy Shake, Center Grove High School art teachers, to the audience. These teachers in turn introduced students in their classes who had received Scholastic Art Awards for this year. The Board offered to sponsor a pizza party to recognize the students’ efforts.

There were no patrons signed up to address the Board.

Dr. Reed explained the reorganization of the high school schedule to create additional sections of instruction. The additional sections of instruction will allow for smaller class size. The Board had no further questions concerning the high school schedule.

The middle school administrators reviewed committee work to provide vision and belief statements for the middle school schedule. The middle school schedule will reduce class size by increasing the number of periods a teacher instructs to six out of seven periods. This would add additional sections with the teaming period maintained by moving it to the beginning of the day before student instructional time begins.

Dr. Reed requested permission to apply for a waiver from the Indiana Department of Education for a new class at the high school, referred to as the Keystone Class. The Keystone class will be a required course for all freshmen, designed to teach knowledge and life skills that are essential for all high school students. The class wil help students with such things as exploration of personal aptitudes, interests, principles, goals, organizational skills, test-taking skills, orientation to Center Grove High School course offerings and career exploration. Dr. Copp moved to approve the request for waiver. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Reed requested approval for the summer recreation programs to be held within the school corporation this year. Mrs. Ponder moved to approve the programs as presented. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Reed provided a proposal for a pilot program for next year at West Grove and Maple Grove elementary schools. The program would be paid from Title I funds and would extend the kindergarten day at those two buildings for students that qualify for Title I funding. Mrs. Ponder moved to give Dr. Reed permission to apply for Title I funding for the 2004-05 school year. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Dunn requested approval to proceed with the disposal of the Whiteland Rd. property. Mr. Dietel moved to approve the request. Dr. Copp seconded, and the motion passed 4-0.

Mr. Dunn requested permission for the school corporation to accept the donation of a trailer from Graebel Indianapolis Movers. Dr. Copp moved to accept the donation. Mrs. Ponder seconded, and the motion passed 4-0. Dr. Davis asked Mr. Dunn to thank Graebel for this donation.

Mr. Wolfe provided a request to transfer appropriations from one line item to another within the 2004 General Fund in order to balance a staff development account. Dr. Davis moved to approve the transfer. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe requested approval for an appropriation to the Rainy Day Fund. These funds were transferred last month and now must be appropriated. The appropriation will be used to purchase the Kephart property. Dr. Copp moved to approve the appropriation. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Davis delayed the discussion concerning communication and dissemination of the Vision/Mission statements until later in the meeting.

Mr. Dunn presented a request to the Board for a donation of $10,000 to the Center Grove Education Foundation, as has been done in the past. Mrs. Ponder moved to donate $10,000 to the Foundation from the Board’s portion of the Pepsi Fund. Dr. Copp seconded, and the motion passed 4-0. Dr. Davis asked that the Foundation be invited to present a report at the next regular board meeting in April. At that time a mock-up check can be presented to the foundation.

The following monthly business items were presented for approval:

• Personnel Report
• Field Trip Report and addendum
• Vouchers 42498-42756 totaling $1,127,395.71

Mr. Dietel moved to approve the business items as presented. Dr. Copp seconded, and the motion passed 4-0.

A discussion was held concerning the communication of school information to the public. Mrs. Ponder stated that the number of newsletters sent being provided to the community needs to be increased. Increasing the amount of information available on the website was also discussed. The Board discussed visiting, along with an administrator, different organizations that would have an interest in educational issues, such as Rotary, Sertoma, churches, etc.

The Board decided that it would like to: (1) put together a proposal for contacting various groups and set up times to meet with them; and (2) explore the possibility of having a newsletter posted on the website done by people other than those in administration. Another method of communication will be the community forums. The Board agreed on the date of April 22 for the first forum, pending on the availability of Middle School Central to host the event. Also discussed was the possibility of visiting the school buildings along with an administrator during various scheduled events, This would also provide board members with the opportunity to talk with students.

Dr. Milhon-Baer joined the meeting at 8:25 p.m.

A discussion was held concerning the dissemination of the vision/mission statements to the community. The Board suggested that the vision/mission statements be presented at staff meetings, and various committee groups with a board member being present, along with providing a framed document for each building. Dr. Milhon-Baer was asked to facilitate this plan. Another idea presented was to ask students to draw or write what the vision/mission statements mean to them—this could also be done through artwork to be displayed in the buildings.

Under Information to Share, Dr. Copp presented his view of the formula currently being used to determine school funding. Mr. Dietel shared information on his visit to the ninth grade academy at Warren Central. Dr. Milhon-Baer reminded the board of the honors program to be held on March 24. Dr. Milhon-Baer will forward the information about times for the program.

The next regular meeting will be held on April 12. Possible agenda items for the next meeting include a report from the Facilities Advisory Committee, information on textbook adoption, farm leases, alternative programs, a public hearing for the sale of the Whiteland property, and a presentation by the Education Foundation.

Dr. Copp moved to adjourn the meeting at 8:45 p.m. Mr. Dietel seconded, and the motion passed 4-0.

Executive Session
An Executive Session was held on March 1, 2004, from 8:45-9:30 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Member Jim Copp, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

The item(s) discussed included:
#8. To discuss job performance evaluation of individual employees.

Discussion was held on the indicated items only, as specified in the public notice.

      Not Applicable

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

February 24, 2004
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on February 24, 2004 beginning at 7 p.m. President Jerry Davis called the meeting to order. Those in attendance included Vice President Mark Dietel, Secretary Jackie Ponder, Board Member Jim Copp, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe. Board Member Joyce Hall was absent.

Dr. Davis requested approval of the meeting agenda. Mr. Dietel moved to approve the agenda as presented. Dr. Copp seconded, and the motion passed 4-0.

Dr. Davis welcomed the public to the meeting.

Three patrons requested to address the Board concerning the 1028 Hearing. Dr. Davis asked the participants if they had a preference to speak at the beginning of the meeting or wait until the Public Hearing was held. As no preference was stated, public input for the 1028 Hearing was postponed until the actual time of the hearing.

Dr. Milhon-Baer provided information on the Vision, Mission, Goals process to date and introduced Dr. Brad Balch of Indiana State University who has acted as consultant to the Board. After discussion, Dr. Copp requested approval of the following statements:

Mission
We develop knowledgeable, confident and responsible citizens by providing an extensive learning experience relevant to the interests and capabilities of every student, in partnership with the home and the community.

Vision
Center Grove Community School Corporation is the focal point for the community in White River Township. The future success of students depends upon a strong and integrated foundation of school, home and community. Decisions are based on the best interests of students. Continuous measurement and assessment support educational excellence. Our schools provide “inspired leadership” to encourage and enable all students to achieve their highest potential.

Mrs. Ponder seconded the motion, and the motion passed 4-0. The Board asked Dr. Milhon-Baer to develop a timeline for disseminating this information to staff members and other relevant groups associated with the school corporation. Dr. Milhon-Baer agreed to provide a rough draft to the Board at its next meeting on Monday, March 1.

The next agenda item was a recommendation to the Board to adjust the dollar cap for the bond on upcoming projects from $30 million to $33 million in order to accommodate the possibility of developing some shared facilities for the elementary building(s). The following patrons addressed the board regarding the bond issue: Mark Otten, Vaughn Moore and J. W. Marks. After discussion, Dr. Copp moved to adjust the dollar cap on the projects as recommended from $30 million to $33 million. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe opened the 1028 Public Hearing by explaining that the hearing is required under Indiana law for school construction projects financed through a bond issue. He explained that presentations would be made to discuss the educational need for the projects as well as the projected financial impact of the bond issue. After the presentations, any taxpayer in the audience would be allowed to comment or ask questions about the projects of financial impact.

Dr. Reed, Assistant Superintendent of Instructional Programs, provided information concerning current educational needs within the school corporation. Items discussed included population growth and the effect this growth has had on various programs. Don Pennington, Duane Odle and Lukey Illias from Odle, McGuire and Shook answered questions from the Board concerning possible design elements for the new elementary.

Mr. Dunn, Assistant Superintendent of Daily Operations, provided information concerning options available to address current needs, specifically the new elementary, HVAC improvements at the high school, transportation and maintenance facilities as well as other athletic facilities. Mr. Dunn provided projected costs for these projects.

Mr. Wolfe and Lonnie Therber, the corporation’s financial adviser, provided information on the debt service and the general fund tax rate impact along with other financial data such as the estimated interest rate, maximum lease rental payment and maximum term of the lease. Mr. Wolfe also provided information on a projected General Fund tax rate increase if the Board would decide to pursue a New Facility Appeal in 2006 or 2007. He estimated a tax rate impact of $0.0075 in 2006 and $0.0100 in 2007.

Following the above presentations, public comments were provided by Annette Magjuka, Vaughn Moore, Dick Huber, J. W. Marks, Mark Otten, Brady Clements and Bev Beers. The Board addressed these questions and comments during the hearing.

Assistant Superintendent Jud Wolfe introduced Jeff Qualkinbush, bond counsel for the school corporation. Mr. Qualkinbush provided a summary of the 1028/Preliminary Determination/ Reimbursement Resolution to the Board. Dr. Copp moved to adopt the preliminary determination resolution as presented. Mr. Dietel seconded, and the motion passed 4-0.

Mrs. Ponder requested the issue of improved communication be addressed by the Board. She also reminded the Board that April has been mentioned as a possible target date to have the first open forum for public input.

The next regular Board will be held on March 1 at 7 p.m. Agenda items for this meeting include a request to transfer appropriations as well as recognition of students and staff. Also, at the next meeting Dr. Milhon-Baer will provide the Board with a rough draft of a timeline to disseminate information on the vision/mission statements to staff members and other interested parties.

Mr. Dietel moved to adjourn the meeting at 10 p.m. Dr. Copp seconded, and the motion passed 4-0.

A public hearing was held prior to the beginning of the board meeting to
allow patrons to provide input and ask questions regarding the additional appropriation for bond proceeds. Assistant Superintendent Jud Wolfe
answered questions from the public.

February 2, 2004
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A regular meeting of the Center Grove Community School Corporation Board
of School Trustees was held on February 2, 2004 beginning at 7:05 p.m. President Jerry Davis called the meeting to order. Those in attendance
included Vice President Mark Dietel, Secretary Jackie Ponder, and Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer,
and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of an addendum to the field trip report. Dr. Copp requested the addition of a discussion regarding a proposed housing development. Mrs. Hall moved to approve the agenda with the two additions.
Dr. Copp seconded, and the motion passed 5-0.

Dr. Davis requested approval of minutes from the executive session of
January 7, the board meeting of January 12 and the executive session of January 12, 2004. Dr. Copp moved to approve the minutes as presented.
Mr. Dietel seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting.

The following patrons addressed the board with regard to moving from a five-member to a seven-member board and/or setting term limits for board members: Al Bennis, Ed Albany, Jim Landwerlen, John Steed, Brady Clements and Jim Klenner.

Dr. Milhon-Baer introduced a discussion of the vision/mission work. After much discussion, the board asked Dr. Milhon-Baer to check with Brad Balch regarding the possibility of meeting with them later this month to facilitate a more in-depth discussion with goal-setting, roles and responsibilities, and measurement of attainment. Dr. Milhon-Baer will check about his availability for February 24, as this is the tentative date for the1028 hearing.

The board discussed the positives and negatives of changing from a five-member board to a seven-member board. Mrs. Ponder moved to establish an advisory committee to research and study the available options as well as to create a proposal. Mrs. Hall seconded, and the motion passed 4-1 with Dr. Copp casting the dissenting vote. A committee will be formed with two members of the school board participating.

A discussion was held concerning setting term limits for board members. Each member shared their views. Mrs. Hall moved to not set term limits or consecutive term limits. Mrs. Ponder seconded, and the motion passed 3-2 with Dr. Copp and Mr. Dietel casting the dissenting votes.

Dr. Milhon-Baer presented a 2004-05 school year calendar to the board for approval. After discussion Dr. Copp moved to adopt the calendar as presented. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Reed recommended the board approve a grant application for purchase of the Naglieri Test for identifying high ability students that have limited ability to speak and/or write English. Funds for the grant are from the Shared Information Service at Ball State and Purdue Universities. Mrs. Ponder moved to apply for the grant. Dr. Copp seconded, and the motion passed 5-0.

Dr. Reed provided information on programming issues to be considered when building the new elementary school. These issues were addressed as a result of committee work done along with tours of four new elementary buildings. Don Pennington of Odle, McGuire and Shook had facilitated the tours. Both Dr. Pennington and Duane Odle were present at the meeting to answer questions from the board. After discussion, the programming issues discussed were approved by consensus and will be provided to Odle, McGuire and Shook to be incorporated into plans for the new elementary building.

Mr. Dunn provided information to the board regarding possible future building projects. Lonnie Therber, the corporation’s financial adviser, was present at the meeting and answered questions from board members concerning the effect various projects would have on the local tax rate. The tax rate implications for the Debt Service Fund are less than $ .02 per $100. Mrs. Ponder moved to recommend that a 1028 hearing be scheduled to obtain a bond in the amount of up to $30 million to fund a new elementary, HVAC improvements at the high school, transportation and maintenance facilities, outdoor locker facilities and other facilities as needed. Mr. Dietel seconded and the motion passed 4-1 with Mrs. Hall casting the dissenting vote.

Mr. Wolfe provided the board with a list of outstanding checks, which are over two years old as of December 31, 2003. Mr. Wolfe requested to cancel the checks. Mr. Wolfe will attempt to contact the payees in an attempt to reissue the checks. Mrs. Ponder moved to approve the request as presented. Mrs. Hall seconded, and the motion passed 5-0.

Mr. Wolfe provided the board with a financial report for budget year 2003.

Mrs. Hall left the meeting at 9:45 p.m. due to a previous commitment.

Mr. Wolfe requested that the board transfer $997,163.97 of the operating balance from the Capital Projects Fund to the Rainy Day Fund. Dr. Copp moved to transfer the funds. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe presented a Final Bond Resolution for the 2004 General Obligation Bonds. Mr. Jeff Qualkinbush, bond counsel, answered questions from the board. Dr. Davis moved to accept the Final Bond Resolution as presented. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe presented the board with a resolution to appropriate the proceeds of the 2004 General Obligation Bonds. Mr. Dietel moved to approve the resolution. Mrs. Ponder seconded, and the motion passed 4-0.

The following monthly business items were presented for approval:

• Personnel Report
• Field Trip Report and addendum
• Vouchers 42287-42448 totaling $409,292.30
• Payrolls dated 1/16/04 and 1/30/04 totaling $1,540,931.61

Dr. Copp moved to approve the business items as presented. Mrs. Ponder seconded, and the motion passed 4-0.

Mrs. Ponder asked the board consider having open forums two or three times a year to allow public input on various topics. The board discussed this favorably, with April being a possible target date to have the first forum.

Under Information to Share Dr. Copp discussed that he was approached by a group of citizens seeking board support in trying to block a new subdivision from development. After discussion it was determined that it would not be appropriate for the board to take such a stance.

A special meeting was set for February 24 for the purpose of a 1028 hearing and to discuss vision/ mission goals if Dr. Balch is available. The next regular Board will be held on March 1 at 7 p.m.

Dr. Copp moved to adjourn the meeting at 10:10 p.m. Mr. Dietel seconded, and the motion passed 4-0.

January 12, 2004
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on January 12, 2004. Dr. Jerry Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, and Board Members Jim Copp and Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of minutes for an executive session as well as addendums to the reports on fund raisers and field trips. Mrs. Hall moved to approve the agenda as presented. Dr. Copp seconded, and the motion passed 5-0.

As a part of the first meeting of the year, the Board reorganized. The first item was the selection of president for 2004. Dr. Davis asked for nominations for President of the Board for the coming year. Dr. Copp nominated Dr. Davis, and Mrs. Ponder seconded the nomination. The nomination passed 4-0 with Dr. Davis abstaining. Mrs. Ponder nominated Mr. Dietel for Vice President of the Board, and Dr. Copp seconded the nomination. The vote was 4-0 to approve the nomination with Mr. Dietel abstaining. Dr. Copp nominated Mrs. Ponder to serve as Board Secretary. Dr. Copp seconded, and the nomination passed 4-0 with Mrs. Ponder abstaining.

Dr. Davis presented the remainder of the reorganization including board members who would serve as representative liaisons to various groups and committees (see attached). Regular meetings will continue on the first Monday of the month, with the exception of the regular January meeting to be held on the 12th, the September meeting to be held on the 8th, and the April meeting to be held on the 12th. The reorganization was approved by board acclamation.

Dr. Davis welcomed the public to the meeting and made brief comments regarding the board’s progress and action during 2003.

Dr. Davis requested approval of the minutes of board meetings held on December 1 and December 15, 2003 and the executive session held on January 7, 2004. Mrs. Ponder moved to approve the minutes as presented. Mrs. Hall seconded, and the minutes were approved, 5-0.

Dr. Milhon-Baer introduced high school tennis coach Ivan Smith who presented Jarrod Epkey to the board for recognition as the IHSAA individual semi-state tennis champion. The board presented Mr. Epkey with a gift of recognition.

Dr. Milhon-Baer introduced band instructors Kevin Schuessler and Dan Burton who presented three student band representatives to accept board recognition for the completion of a successful marching season. The Board will sponsor a pizza party to recognize all the students’ efforts.

Under public participation, Mr. Jim Landwerlen addressed the board on behalf of Citizens for an Improved Center Grove School Board with regard to moving from a five-member to a seven-member board as well as setting term limits for board members. The board indicated this discussion would occur later in the meeting.

Dr. Milhon-Baer introduced Director of Student Services Walt Aldorisio and Assistant Superintendent John Reed who reported to the board regarding ISTEP and SAT testing. Dr. Copp challenged the corporation to continue to improve to a higher level.

Mr. Dunn recommended the board approve the purchase of two handicapped buses from AmTran at a cost of $69,490 per bus. AmTran was chosen over the other bidder due to the fact that they use International engines. These engines were identified in the specifications as preferable as most our other buses have the same engine, therefore utilizing the same parts. Dr. Copp moved to approve the recommendation. Mrs. Ponder seconded, and the motion passed 5-0.

Student Services Director Walt Aldorisio presented a request to the board from Turning Point to use office space at the high school on a temporary basis. Turning Point is a nonprofit agency sponsored by United Way to help victims of domestic violence. Counselors will not see clients on high school property; the space will be used only as an office from which to work. Dr. Milhon-Baer recommended the board allow the use of space by Turning Point, at no charge, provided a certificate of insurance can be provided to the school corporation. After a discussion of concerns, Mr. Dietel moved to grant the request but to limit the usage to six months. If the agency wishes to remain in the space longer, they will need to seek board approval again. Mrs. Ponder seconded, and the motion passed 3-2 with Mrs. Hall and Dr. Copp voting against the motion.

Mr. Dunn and Mr. Wolfe provided information on prospective building projects and the effect these would have on the tax rate. Mr. Dietel asked Mr. Wolfe to clarify some of the information presented and to perhaps ask Mr. Lonnie Therber, the corporation’s financial adviser, to be available to answer questions at the next board meeting. Additiional information will be provided to the board shortening the projects’ timeline. Mr. Dunn informed the board that the Facilities Advisory Committee hoped to provide their recommendations at the April meeting.

Duane Odle and Ben Rawlins from the architectural firm of Odle, McGuire and Shook provided a mock-up drawing to the board to illustrate how the space at the Kephart property could be utilized to accommodate several buildings. It is their recommendation that the new elementary be placed at the northeast corner of the property to allow sufficient space for other projects. This was approved by consensus of the board.

Dr. Milhon-Baer provided the Board with a merged version of mission/vision work done by Smith Weaver Smith along with work done by the board. Mr. Dietel recommended that the board hire Dr. Brad Balch to facilitate the implementation and measurement portions of the vision/mission work. Dr. Milhon-Baer will contact Dr. Balch to check his availability in February. Dr. Davis asked board members to study the document before the meeting with Dr. Balch so the meeting can proceed in an expeditious manner.

Dr. Reed presented a list of fund raising activities and addendum for the second semester of school year 2003-04 along with some for the first semester of the following year. Mrs. Hall moved to approve the activities as presented. Dr. Copp seconded, and the motion passed 5-0.

The board discussed the positives and negatives of changing from a five-member board to a seven-member board along with setting term limits. These issues will be addressed at the February board meeting.

The following monthly business items were presented for approval:

• Personnel Report
• Field Trip Report and addendum
• Voucher #41991 and Vouchers 41994-42252 totaling  $1,430,462.36
• Payrolls dated 12/5/03, 12/17/03 (retro pay), 12/19/03 1/2/04 and 1/5/04  (substitute pay- holiday week) totaling $2,504,634.30

Mrs. Hall moved to approve the business items as presented. Mr. Dietel seconded, and the motion passed 5-0.

Under Information to Share, Mrs. Ponder provided information about Central Nine.

The next regular Board will be held on February 2 at 7 p.m. Possible agenda items include changing to a seven-member board, term limits for board members, a proposed calendar for school year 2004-05, information on financing future building projects, and an update on the proposed Daktronics scoreboard as well as the lines on the football field.

Mrs. Hall moved to adjourn the meeting at 9:15 p.m. Mr. Dietel seconded, and the motion passed 5-0.

Executive Session
An Executive Session was held on January 12, 2004, from 9:20-9:55 p.m. Those in attendance included President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, Board Members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

The item(s) discussed included:
#8. To discuss job performance evaluation of individual employees.

Discussion was held on the indicated items only, as specified in the public notice.

      Not Applicable

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

January 12, 2004 - Board of School Finance
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A meeting of the Center Grove Community School Corporation Board of School Finance was called to order at 9:15 p.m., January 12, 2004. Those in attendance included Board of School Trustees President Jerry Davis, Vice President Mark Dietel, Secretary Jackie Ponder, members Jim Copp and Joyce Hall, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Dr. Davis called the meeting to order at 9:15 p.m.

By Board policy, the officers of the Board of School Trustees assume the offices of the Board of School Finance; therefore Jerry Davis will serve as President, Mark Dietel as Vice President and Jackie Ponder as Secretary of the Board of School Finance. Mr. Wolfe presented information concerning the school corporation’s depository, investment practices and 2003 interest income. The interest earned in 2003 was $155,718. Interest income is down because rates are down. Part of the investment practice is to sweep our accounts daily and purchase short-term certificates of deposit based on cash flow.

Mr. Dietel moved to adjourn the meeting. Dr. Copp seconded, and the meeting adjourned at 9:20 p.m.

January 7, 2004 - Executive Session
Top of Page
An Executive Session was held on January 7, 2004, from 5:30-9:05 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board Members Jim Copp and Jackie Ponder, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe and consultant Dr. Brad Balch.

The item(s) discussed included:

#10. To train school board members with an outside consultant about the performance of the role of the members as public officials.

Discussion was held on the indicated items only, as specified in the public notice.

      Not Applicable

Board of School Trustees, Center Grove Community School Corporation

I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

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