December 15, 2003
A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on December 15, 2003. Dr. Jerry Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, and Board Members Jim Copp and Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents John Reed and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Dr. Copp moved to approve the agenda as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Davis requested approval of the minutes of the November 3 board meeting. Dr. Copp moved to approve the minutes as presented. Mrs. Ponder seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting.

There were no patrons signed up to address the Board.

Dr. Milhon-Baer introduced a discussion of changes to the high school schedule for 2004-05 as a result of financial considerations for the corporation. High School Principal Bill Long, and Assistant Principal Matt Shockley provided the Board with information regarding the process involved in studying the schedule changes along with the positives and negatives of the tentative schedule. The Board will take the proposed schedule under advisement.

Dr. Milhon-Baer introduced a discussion of proposed course changes at the high school. Dr. John Reed, along with Dr. Long and Mr. Shockley, presented the Board with information concerning the proposed changes. Dr. Copp moved to approve the changes as presented. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer introduced a discussion of the proposed contract with Daktronics for an electric scoreboard at the high school. Both Mrs. Ponder and school attorney John Helm had reviewed the contracts and recommended that several changes be made. Mrs. Ponder suggested the Board authorize the administration to enter into an exclusive representative rights proposal with changes as suggested by John Helm. This will permit the school corporation and Daktronics to enter into a “feasibility study” to investigate possible advertising sponsors for the scoreboard without the necessity for the school corporation to commit to spending any money. After this is completed, then the Board can decide whether or not to enter into an agreement with Daktronics to actually proceed with the scoreboard. Dr. Davis moved to authorize the administration to proceed as discussed above. Mr. Dietel seconded, and the motion passed 4-1 with Mrs. Hall casting the dissenting vote.

The following monthly business items were presented for approval:
   Personnel Report
   Voucher #41941 totaling $1,000,0000

Dr. Copp moved to approve the business items as presented. Mrs. Hall seconded, and the motion passed 5-0.

Dr. Copp led a discussion regarding the future vision and mission statements of the corporation. The discussion began with the report from Smith Weaver Smith with a focus on which of the possible vision statements most represented the input from the community. There was tentative agreement on the first statement, if a “motto” or “slogan” were also used. In the discussion of the vision, the Board worked toward a three-faceted approach of youth, education and commuity and how success would be identified. At the conclusion of the discussion, it was determinbed that Dr. Milhon-Baer would review all the contributions and present them back to the Board in a usable document.

The Board will meet on January 7, 2004 at Dr. Copp’s house from 5:30-8:30 p.m. for a retreat facilitated by Brad Balch. The next regular board meeting will be held on January 12, 2004.

The meeting was adjourned at 8:55 p.m.

December 1, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on December 1, 2003. Dr. Jerry Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, and Board Members Jim Copp and Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Mrs. Hall moved to approve the agenda as presented. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Davis requested approval of the minutes of the November 3 board meeting. Dr. Copp moved to approve the minutes as presented. Mrs. Ponder seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting.

There were no patrons signed up to address the Board.

Dr. Milhon-Baer introduced Barb Weaver Smith and Dan Melymuk of the firm Smith Weaver Smith. The firm had been contracted to provide input on mission and vision statements for the school corporation, and they provided the Board with a report summarizing their findings. The Board thanked the company for its efforts and agreed by consensus to review the report. Dr. Milhon-Baer stated that teachers are scheduled for a staff development day on January 26, and this might be a good day to provide this information to teachers. Dr. Davis thanked the two for their work on this project.

Dr. Milhon-Baer presented the Board with a request to move the high school graduation date to May 28, 2004. Dr. Davis moved to approve the motion to the Board. Dr. Copp seconded, and the motion passed 5-0.

Dr. Reed provided the Board with information on a trip he and a group of committee members took to various elementary schools to look at overall design of the elementary buildings. Dr. Reed will soon be providing a written to report to Dr. Milhon-Baer. Dr. Copp asked that Dr. Reed include in his report an analysis showing the pros and cons of a K-5 grade configuration.

Dr. Milhon-Baer introduced Duane Odle, Lukey Illias and Ben Rawlins from the firm of Odle, McGuire and Shook. Mr. Odle provided information on possible renovations to North Grove and West Grove Elementary.

The Board discussed various building projects which will need to be accomplished in the near future and asked that Lonnie Therber, financial advisor for the school corporation, be consulted to see what impact the cost of the various projects would have on the tax rate. This information will be brought back to the Board at a later meeting. Mr. Dietel moved to authorize Odle, McGuire and Shook to proceed with schematic drawings for a seventh elementary school. Dr. Copp seconded, and the motion passed 5-0.

Technology Director Jim Barney presented information on installing fiber optic wiring throughout the campus. Bids have been taken for this project, and Mr. Barney recommended that the bid for this installation be awarded to Pomeroy IT in the amount of $90,462 as the lowest, best responsive bid. Dr. Davis moved to award the contract to Pomeroy as stated. Dr. Copp seconded, and the motion passed 5-0.

Mr. Dunn presented bids for food and non-food supplies for the period of January 12 through June 30, 2004. Dr. Davis moved to approve the bids as presented. Mrs. Hall seconded, and the motion passed 5-0.

Mr. Milhon-Baaer requested to contract with Richard Ratliff, the corporation’s energy manager, for a total of $25,000 for next year. After discussion, Dr. Davis moved to approve the request. Mr. Dietel seconded, and the motion passed 4-1 with Dr. Copp casting the dissenting vote.

Mr. Dunn requested approval to enter into a contract with Daktronics for the scoreboard at the football field if the contract is given approval by our attorney, John Helm. Mrs. Ponder volunteered to review the contract as well. Mrs. Hall moved to table the decision on the scoreboard until the January meeting. Dr. Davis seconded, and the motion carried 5-0.

Human Resources Director Steve Davis presented the Board with a contract for approval between Center Grove Community School Corporation and United Teachers Association of Center Grove for the period covering school years 2003-2005 with limited “re-openers.”. The contract provides for a raise in the amount of two percent as well a provision for the health insurance costs to remain the same as the 2002-03 plan year. Mr. Dietel moved to approve the contract as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested the Board approve a raise in the amount of two percent along with the same provision for the health insurance costs for support staff. Mrs. Hall made this into a motion. Mr. Dietel seconded, and motion passed 5-0.

Dr. Milhon-Baer requested the Board approve a raise in the amount of two percent along with the same provision for the health insurance costs for out-of-the-unit employees. Mrs. Ponder made this into a motion. Mr. Dietel seconded, and the motion passed 5-0. Dr. Copp mentioned the possibility of the corporation providing performance-based merit increases to out-of-the-unit employees. He asked Dr. Milhon-Baer to put together a framework for future use.

Mr. Wolfe requested permission to issue tax anticipation warrants for the General and Transportation funds to allow the corporation to maintain a positive cash flow in 2004. Mr. Dietel moved, and Dr. Copp seconded. The motion passed 5-0.

Mr. Wolfe requested permission, as per standard practice, to transfer appropriations from accounts which are underspent to those overspent within each fund for budget year 2003. Mr. Dietel moved to approve the transfer. Dr. Copp seconded, and the motion passed 5-0.

Mr. Wolfe requested the Board adopt a resolution approving and adopting the Center Grove Community School Corporation 2003 Retirement Buyout 401(a) Plan. Mr. Dietel moved to approve and adopt the buyout. Mrs. Ponder seconded, and the motion passed 5-0.

Mr. Wolfe requested permission to fund the 401(a) accounts at the end of year from the proceeds of the pension bond issue that we should receive on or about December 18. Mrs. Hall moved to approve funding the 401(a) accounts as presented. Mr. Dietel seconded, and the motion passed 5-0.

Mr. Wolfe requested permission from the Board to participate in the ISTA Welfare Benefits Plan/Trust to hold the VEBA contributions. Mr. Dietel moved to participate as presented. Mrs. Hall seconded, and the motion passed 5-0.

Mr. Wolfe requested permission from the Board to fund the VEBA accounts at the end of the year from the proceeds of the pension bond issue that we should receive on or about December 18. Mrs. Ponder moved to fund the accounts as presented. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer asked the Board to consider changing the date of the January board meeting from January 5 to January 12. Dr. Davis moved to suspend the rules and change the first Board meeting of the year to January 12, 2004. Mrs. Hall seconded, and the motion passed 5-0.

The Board will meet on December 15 at 7 p.m. for a work session. This will be a public meeting, however the Board will use this night to discuss goal setting for vision/mission statements. The Board will meet on January 7 at Dr. Copp’s house from 5:30-8:30 p.m. for a retreat facilitated by Brad Balch.

The following monthly business items were presented for approval:
   Personnel Report
   Field Trip Report
   Voucher #41627-41918 totaling $1,978,046.70
   Payrolls dated 11/7/03, 11/21/03 & 11/26/03 totaling $1,627,113.52

Dr. Copp moved to approve the business items as presented. Mr. Dietel seconded, and the motion passed 5-0.

Under Information to Share, Mrs. Ponder provided information about the Governing Board Banquet at Central Nine. She also shared that the students at Central Nine provided full bakery services for items such as cakes and cookies for persons to order.

Mr. Dietel moved to adjourn the meeting at 10:05 p.m. Mrs. Ponder seconded, and the motion passed 5-0.

November 3, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on November 3, 2003. Dr. Jerry Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, and Board Members Jim Copp and Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

The first item was a 1028/ Preliminary Determination Public Hearing for land purchase. Mr. Wolfe introduced Lonnie Therber, financial advisor for the school corporation, who presented information on the debt service fund tax rate impact and other financial data. There were no comments from the public. Mr. Wolfe then introduced Jeff Qualkinbush, bond counsel, who summarized the 1028/Preliminary Determination/Reimbursement Resolution. There were no questions from the public. Mrs. Hall moved to approve the Preliminary Bond Resolution as presented. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Davis requested approval of the meeting agenda. Mrs. Hall and Dr. Milhon-Baer both had items under Information to Share. Mrs. Ponder moved to approve the agenda. Dr. Copp seconded, and the motion passed 5-0.

Dr. Davis requested approval of the minutes of the October 6 board meeting and the October 20 executive session. Mrs. Hall moved to approve the minutes as presented. Dr. Copp seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting.

Dr. Milhon-Baer introduced West Grove Principal, Nick Brown, and Center Grove’s Teacher of the Year, Linda Meyer. Mr. Brown and Mrs. Meyer made brief comments. Dr. Davis presented Mrs. Meyer with a mock check for $1,000 on behalf of the Board.

There were no patrons signed up to address the Board.

Student Services Director Walt Aldorisio along with Jack Parker from Center Grove Middle School Central and Trael Kelly, Steve Mast and Matt Shockley from Center Grove High School provided a report to the Board on drug, alcohol and tobacco testing. The group also provided information on alternative to suspension/expulsion programs. Mr. Aldorisio will provide additional information concerning alternative programming at a future board meeting in the spring.

Dr. Milhon-Baer introduced John Steed, former board member, and provided him with the gift of a Center Grove blanket from the administration. Mrs. Hall presented Mr. Steed with a rocking chair from the Board to honor his ten years of service to the school corporation.

Dr. Milhon-Baer provided a draft list of five statements to be used in the development of board goals for 2003-04. A discussion was held. Dr. Milhon-Baer will contact Mrs. Ponder and Dr. Copp for further discussion.

A demographic study was presented by Dr. Robert Boyd of Indiana State University. Dr. Boyd’s projections indicate considerable growth at the secondary level and the need to continue our work. The study will be forwarded to the Facilities Advisory Committee for their review.

A presentation was made by Leann Holler of Daktronics Sports Marketing regarding the use of an electronic scoreboard at the Center Grove High School football field, to be paid for by advertisements. Contact with Ms. Holler will take place at a later date regarding a final decision.

Mr. Wolfe presented a resolution requesting authorization to issue pension bonds to cover the un-funded retirement liability. Mr. Therber and Mr. Qualkinbush provided input to the board regarding the pension bonds as well. Dr. Davis moved to accept the resolution as presented. Mr. Dietel seconded, and the motion passed 5-0.

Monthly business items presented for approval included a personnel report, field trip report, and claims list. Mrs. Hall moved to approve the monthly business items as presented. Mrs. Ponder seconded, and the motion passed 5-0. Discussion was held regarding expenses relating to band and choir activities and keeping them reasonable and providing needed assistance.

Under Information to Share, Mrs. Hall gave Dr. Milhon-Baer copies of two policies and asked her to forward copies of these to the Board. The first policy was 7230, regarding Gifts, Grants, and Requests. Mrs. Hall pointed out that the policy stated that the Superintendent could only accept gifts of less than $100 in value, and that this will need to be changed as a result of last month’s decision to raise this limit to $2,500. Mrs. Hall also stated that the policy was referenced to the wrong Indiana Code number. The second policy was 9700.01, regarding advertising in schools. Mrs. Hall asked the Board to review this policy with regards to the decision about the Daktronics scoreboard.

Dr. Milhon-Baer presented the Board with the Central Indiana Educational Service Center’s annual report.

Mrs. Ponder reminded the Board that the Central Nine Governing Board Banquet will be held on November 13 beginning at 7 p.m.

The next regular board meeting will be held on December 1. Possible agenda items for this meeting include approval of food service bids, recognition of athletes and band students, a presentation by Odle McGuire and Shook, prioritizing items for the bond issue, the Daktronics scoreboard, results of vision/mission statement meetings, and approval of a tax warrant.

Mr. Dietel moved to adjourn the meeting at 9:50 p.m. Dr. Copp seconded, and the motion passed 5-0.

October 6, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on October 6, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Board Members Jim Copp, Mark Dietel and Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of an addendum to the Field Trip Report. Mrs. Hall moved to approve the agenda as amended. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Davis requested approval of the minutes of the September 8 and September 18 board meetings.
Mrs. Ponder moved to approve the minutes as presented. Dr. Copp seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting.

Center Grove patrons Brady Clements, Richard Magjuka and Sherry Buckley addressed the Board regarding high ability programming and their concerns.

Dr. Milhon-Baer introduced Pam Wright and Toni Flowers from Special Services of Johnson County. Dr. Wright presented a report to the Board that included past history, current organization of Special Services programs, and financial support for special education.

Dr. Reed provided the Board with an update of the High Ability Program along with plans for next year’s testing procedures. Items that need to be addressed prior to next year’s program include improved communication with parents regarding testing and appeal procedures as well as determining a method of accountability for the program. Elimination of the Tier 2 classification is being considered. Dr. Reed provided the Board with information on a program currently being piloted at Center Grove Elementary utilizing the Levels of Service (LOS) plan. The LOS plan has the potential for district-wide use, depending on the outcome of the trial at Center Grove Elementary. Dana Kaminski, Principal at Center Grove Elementary, shared information concerning the plan. Pleasant Grove Elementary teacher Doug Wooton provided the Board with a teacher’s viewpoint of the need to challenge all students and not just those designated as high ability. Mr. Wooton also addressed the need for teachers to be given flexibility in presenting curricula to all students versus being held to a fixed agenda. The Board asked Dr. Reed to provide them with additional information concerning the LOS plan at a future meeting.

Dr. Milhon-Baer presented the board with two requests to accept donations, one totaling $25 and the other totaling $2,000, both from Target. Dr. Davis moved to authorize the superintendent to accept all donations up to the amount of $2,500—including donations of either financial and/or goods and services—and to issue an appropriate thank you on behalf of the board. Mr. Dietel seconded, and the motion passed 4-1 with Mrs. Hall casting the dissenting vote.

Dr. Milhon-Baer provided Conflict of Interest statements to the Board as follows:
Jerry Dunn Wife, Nancy, works for COIN Educational Products (Career computer software used at HS by Guidance Office sold by COIN).
Audrey Harris Co-owner of Harris Marketing & Printing
Rita Robbins Co-owner of Whispering Pines Nursery (on leave of absence for SY 03-04)
Dick Ratliff Retired employee working as Energy Manager; wife is secretary at high school

Mrs. Hall moved to accept the Conflict of Interest statements as presented. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Copp provided the Board with information to review as part of the goals development process.
This information will be discussed at a later date. Dr. Milhon-Baer, Dr. Copp and Mrs. Ponder will decide on how to divide the different goals to be addressed among Board members.

Mr. Dunn provided the Board with information on buildings and grounds projects that have been discussed as needing attention in the near future. The priorities at this time include the purchase of the Kephart property, the building a new elementary school and the replacement of HVAC equipment at the high school. After a discussion of funding options available for future projects, Mr. Dietel moved to approve the hiring of bond counsel and to approve advertisement for a 1028 hearing to be held on November 3 at which time the Board can adopt a preliminary determination to issue bonds. Dr. Copp seconded, and the motion passed 5-0. The Board decided by consensus to instruct the administration to sell the 45 acres previously purchased as a potential elementary site. Dr. Copp asked Mr. Dunn to provide the board with a list of renovations that need to be made at both North Grove and West Grove Elementary Schools.

Monthly business items presented for approval included a personnel report, field trip report and addendum, and claims list. Mrs. Ponder moved to approve the monthly business items as presented. Mrs. Hall seconded, and the motion passed 5-0.

Under Information to Share, Mrs. Ponder reminded the board that Central Nine was having an open house on October 7 and also the Governing Board Banquet on November 13. Mrs. Hall provided an update on the Indiana School Boards Association state conference.

The next regular board meeting will be held on November 3 beginning at 7 p.m. Possible agenda items for this meeting include a report on drug testing, information on alternative programs, a presentation by Dak-Tronics regarding the donation of a scoreboard for the high school, a bond anticipation warrant, and a board resolution to approve the retirement bond. An executive session will be scheduled in the next couple of weeks to discuss job performance of an employee.

Dr. Copp moved to adjourn the meeting at 9:40 p.m. Mr. Dietel seconded, and the motion passed 5-0.

September 18, 2003
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on September 18, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Board Member Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested to add a request to accept a donation. Dr. Davis moved to approve the agenda as amended. Mrs. Hall seconded, and the motion passed 3-0. Board Secretary Mark Dietel joined the group at 7:02 p.m.

Dr. Davis welcomed the public to the meeting..

Mr. Dunn introduced members of the Transportation Department who had participated in a bus rodeo competition at Hamilton Southeastern. Pressley Kegley was the individual state winner, and Center Grove had teams place second and third in the team competition. Gifts of appreciation were given to the group.

Center Grove High School teacher Jamie Marshall gave a presentation on her recent trip to Peru that she received as a recipient of a Lilly Creativity Fellowship.

There were no patrons registered to address the Board.

Dr. Milhon-Baer provided an update on student enrollment.

A discussion was held regarding previous demographic studies done by Dr. Robert Boyd of Indiana State University. Mr. Dunn stated that the cost of a demographic study showing projected enrollments would be $6,500 and the cost of a study, which also includes a study of facility use, would be $8,100. Mr. Dunn reported that if we decided to go ahead and do the additional study within the next 2-3 years, Dr. Boyd would only charge us the difference between the two ($1,600). Dr. Davis moved to approve the project enrollment study in the amount of $6,500. Mr. Dietel seconded, and the motion passed 4-0.

A second reading was held to confirm the change of name from Center Grove Middle School to Center Grove Middle School Central. Mrs. Ponder moved to approve this change. Mrs. Hall seconded, and the motion passed 4-0.

Dr. Milhon-Baer requested the Board accept the donation of a trailer, valued at $10,900, from the Chris Edmundson family and Edmundson R-V. The trailer is intended to be used primarily for football. Mrs. Hall moved to accept the donation. Mrs. Ponder seconded, and the motion passed 4-0.

Dr. Milhon-Baer introduced Jud Wolfe who requested Board approval to adopt a new resolution for the Rainy Day Fund. The new resolution is required because of a change in law and delineates uses of the fund. Mrs. Hall moved to approve the resolution. Mrs. Ponder seconded, and the motion passed 4-0.

Mr. Wolfe requested approval of the 2004-06 Capital Projects Plan. The plan has been presented at a budget work session as well as a hearing and is now ready for approval. Dr. Davis moved to approve the plan as presented. Mrs. Ponder seconded, and the motion passed 4-0.

Mr. Wolfe requested approval of the 2004-13 Bus Replacement Plan. The plan has been presented at a budget work session as well as a hearing and is now ready for approval. Mrs. Hall moved to approve the plan as presented. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe presented the 2004 budget. The budget has been presented at a budget work session as well as a hearing and is now ready for approval. Mr. Dietel moved to approve the plan as presented. Mrs. Hall seconded, and the motion passed 4-0.

Mr. Wolfe presented a request to adopt a petition for new facility appeal. This appeal will complete the work on the new facility appeal and be acted upon by the Department of Local Government Finance. Dr. Davis moved to approve the appeal. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Dunn and Jon Zwitt, Athletic Director, spoke with the Board regarding a proposal they received for the high school to be provided with a new scoreboard, to be paid for with advertisements. After discussion, the Board instructed Mr. Dunn and Mr. Zwitt to investigate the proposal in more depth.

Under monthly business, a personnel report and field trip report were presented for approval. Mrs. Ponder moved to approve the items as presented. Mr. Dietel seconded, and the motion passed 4-0.

Under Information to Share, Mrs. Ponder shared information regarding Central Nine.

Mr. Wolfe provided information to the Board regarding a General Obligation Bond as well as information on expenditures which have been made for Center Grove Middle School North.

Mrs. Hall reminded members of the upcoming Indiana School Board’s Association conference.

The next regular meeting will be held on October 6. Items for the next board meeting will include a presentation by Dr. Pam Wright of Special Services-Johnson Co. Schools and also a discussion of test scores (SAT). Mrs. Ponder stated that she would like to see increased communication via technology be utilized by the school corporation.

Mrs. Hall moved to adjourn the meeting at 8:15 p.m. Mr. Dietel seconded, and the motion passed 4-0.

September 8, 2003
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Public hearings were held beginning at 7 p.m. on September 8, 2003, for the 2004-06 Capital Projects Plan, the 2004-13 Bus Replacement Plan, the 2004 Budget and an Additional Appropriation for Pension Bond Proceeds

Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board Members Jim Copp and Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe. Mr. Wolfe provided information and answered questions from the audience. After all questions had been answered, the hearings were closed.

A regular meeting of the Center Grove Community School Corporation Board of School Trustees began immediately following the public hearing. Dr. Davis called the meeting to order at 7:10 p.m.
Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of an addendum to the Field Trip Report as well as a revised claims list. Mrs. Hall requested to share information concerning Central Nine and the General Obligation Bond of three years ago. Dr. Copp requested the addition of a discussion of goals for the Board. Mrs. Hall moved to approve the agenda as amended. Mrs. Ponder seconded, and the motion passed 5-0.

Dr. Davis requested approval of the minutes of the August 4 and August 11 board meetings.
Dr. Milhon-Baer requested a correction to the August 11 minutes. Mrs. Hall moved to approve the minutes as corrected. Dr. Copp seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting and thanked Mr. Wolfe for his work with the budget.

Dr. Milhon-Baer introduced Rick Jones and Anne Elsner, sponsors of student council at the High School who discussed the upcoming state convention. Chris Miller, Student Council Vice President, provided information on the need for overnight accommodations for out-of-town students.

Center Grove patron Robin Mills addressed the Board regarding the fact that she had wanted to be placed on tonight’s Board agenda. Dr. Milhon-Baer and Mr. Davis had denied Mrs. Mills’ request to be placed on tonight’s agenda and asked her to first provide the information she wanted to present at the next meeting of the Broad Based Planning Committee. Mrs. Mills stated that in addition to addressing the Broad Based Planning Committee, she also wanted to address the Board. Dr. Davis informed Mrs. Mills that the Board would take the matter under advisement until after she spoke to the Broad Based Planning Committee. Dr. Copp stated that the Board needs to arrive at some type of statement or policy to respond to patrons in the audience who want to address the Board.

Center Grove patron Jeff Beck addressed the Board regarding a project he is undertaking to publish a book about the history of Center Grove. Persons at Center Grove High School, including John Frank and Robb Reynolds, will help him in this endeavor. Mr. Beck is planning to donate proceeds of the sale of the book to a Center Grove group such as the Center Grove Education Foundation. Mrs. Hall made a motion to provide Mr. Beck with $200 in seed money from the Board’s portion of the Pepsi fund. Dr. Davis seconded, and the motion passed 5-0. Dr. Copp stated that the Board needed to decide what kind of projects would qualify for use of this discretionary fund.

Dr. Milhon-Baer requested permission from the Board to accept the donation of the indoor baseball facility. Materials and labor for this building were provided by: Robert L. Richardson, Jr. in the amount of $90,000 for building construction; Duke Homes in the amount of $15,000 for construction management services; and Midwest Concrete in the amount of $12,000 for concrete materials. Dr. Davis moved to accept the donation of the building. Dr. Copp seconded, and the motion passed 5-0.

Dr. Reed requested approval of Fall fundraisers for the current school year. Dr. Copp stated his concerns regarding fundraisers in which sales of candy and other items of low demand were conducted door-to-door. It was recommended that in the future, the Board should be provided with better information as to what the funds will actually be used to purchase. Mrs. Hall suggested that
Dr. Milhon-Baer speak with the President’s Group about fund raisers at their next meeting. Mr. Dietel moved to approve the fundraisers as presented. Dr. Copp seconded, and the motion passed 5-0.

Dr. Milhon-Baer recommended the Board deny an appeal of the Expulsion Examiner’s action on a recent school expulsion. Dr. Milhon-Baer stated that she had reviewed the case, and she believed the examiner’s decision should be upheld. Dr. Copp moved to deny the appeal. Mr. Dietel seconded, and the motion passed 4-1, with Mrs. Ponder casting the dissenting vote.

Dr. Milhon-Baer, Dr. Copp and Mrs. Ponder provided information on the two firms recently interviewed regarding working with the Board on mission and vision. Dr. Davis moved the Board contract with Smith-Weaver-Smith, as recommended, to provide these services. Mrs. Hall seconded, and the motion passed 5-0. This expenditure will be paid from the Board’s portion of the Pepsi fund.

Dr. Copp led a discussion of Board goals. The following five goals were acknowledged to be of highest importance to the Board. These goals also appeared to be both achievable and measurable. These will be discussed at the regular October board meeting.
1. Work on a vision and mission statement will take place and statements declared.
2. Increased communication with the community will be achieved.
3. Board dynamics will be reviewed.
4. Student achievement will be supported.
5. Fiscal matters will be reviewed and responsibly prioritized.

On behalf of Center Grove Middle School staff, students and parents, Dr. Milhon-Baer recommended the school name be changed to Center Grove Middle School Central. Dr. Copp moved to accept the name change on a first reading. Mr. Dietel seconded, and the motion passed 5-0. A second reading will be held at the next board meeting.

Mr. Dunn requested permission to use emergency funds from the Capital Projects Fund to replace a chiller for the high school. He recommended the Board accept a bid of $62,064 from Choice Mechanical, which includes a five-year warranty. Dr. Davis moved to approve the request. Dr. Copp seconded, and the motion passed 5-0.

Mr. Wolfe presented information to the Board regarding pension bonds. Mr. Jeff Qualkinbush, bond counselor with Barnes and Thornburg, was present to answer questions. After discussion, Mr. Wolfe requested the Board adopt a Preliminary Resolution to Issue Pension Bonds in an amount not to exceed 8.4 million dollars. Mrs. Hall moved to approve the resolution. Mrs. Ponder seconded, and the resolution passed 5-0.

Mr. Wolfe requested the Board adopt an Additional Appropriation Resolution for the Pension Bond Proceeds in an amount not to exceed 8.4 million dollars. Dr. Copp moved to approve the resolution as presented. Mrs. Ponder seconded, and the motion passed 5-0.

The personnel report was presented for approval. Dr. Copp reminded Dr. Milhon-Baer that he had requested that exit interviews be conducted.

A field trip report and addendum were presented for approval. Dr. Copp requested that Dr. Reed provide information concerning whether or not provisions were made for someone with medical training to accompany large groups such as the band on field trips.

An updated claims list was provided. Mr. Dunn was asked if the Field Turf had been paid for, and he indicated that $80,000 is being held until the job is completed to satisfaction. The Board indicated by consensus that they only needed to be provided with an accounts payable register and did not need the additional voucher register. It was brought to the attention of the Administration and Board that Center Grove Middle School North was considering charging patrons to use the exercise facilities of the school.

Dr. Copp moved to approve the monthly business items as presented. Dr. Copp seconded, and the motion passed 5-0.

Under Information to Share, Mrs. Hall reported on a recent Central Nine meeting where former board member John Steed was given a plaque to recognize his years of service. She indicated that this year, for the first time, Central Nine will be involved in collective bargaining. Mrs. Hall gave Board members copies of policies with regards to Conflict of Interest, Board Powers and Philosophy and Public Participation. Joyce recommended that the Board Policy book include any mission and vision statements decided on by the Board.

Mrs. Hall requested a report of finances for Center Grove Middle School North including technology. Mrs. Hall requested a recap of the general obligation bond of approximately three years ago that was used for improvements to athletic facilities as well as books for the library.

Dr. Milhon-Baer reminded the Board of the upcoming ISBA/IAPSS Fall Conference on September 22-23.

Mrs. Hall asked that Dr. Milhon-Baer order a rocking chair and blanket for Mr. Steed to recognize his service to the school corporation.

Dr. Milhon-Baer provided an update on enrollment.

The next meeting will be held on September 18 beginning at 7 p.m. Possible agenda items for this meeting include a request to adopt a new resolution for the Rainy Day Fund, a request for a demographic study, the second reading of the resolution to rename Center Grove Middle School, requests to adopt the 2004-06 Capital Projects Plan, request to adopt the 2004-13 Bus Replacement Plan, request to adopt the 2004 Budget, a report on expenditures for Center Grove Middle School North, and report on the General Obligation Bond.

Mrs. Hall moved to adjourn the meeting at 9:25 p.m. Mr. Dietel seconded, and the motion passed 5-0.

August 11, 2003
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on August 11, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board Members Jim Copp and Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Mrs. Hall moved to approve the agenda as presented. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Davis welcomed the public to the meeting..

There were no patrons registered to address the Board.

Dr. Milhon-Baer introduced Jud Wolfe, Assistant Superintendent of Financial Services, who led the Board through a workshop the proposed 2004 budget. Mr. Wolfe asked for Board approval to advertise the 2004 budget as presented. Dr. Copp moved to approve advertising the budget as discussed. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer introduced John Reed, Assistant Superintendent of Instructional Programs, who presented information on two grant applications. The first grant was the Gifted-Talented grant in the amount of $22,969 and the second grant was a Class Size Reduction (Title II) grant in the amount of $130,000. Mrs. Ponder moved to approve the grant applications. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval of an amendment to the Xerox contract to establish services for Center Grove Middle School North comparable to services in the other buildings. Mr. Dietel moved to approve the amendment. Dr. Copp seconded, and the motion passed 5-0.

Mr. Wolfe presented information regarding the Pepsi fund. The administration portion of the fund currently stands at $74,408; the Board portion of the fund currently stands at $45,796.

The following were discussed under Information to Share:
· Dr. Davis commented on events of the past weekend, which included Fast Track, and the dedication of Center Grove Middle School North along with the Center Grove Education Foundation’s Taste of Center Grove.
· Mrs. Ponder informed the Board that she is resigning her position on the Center Grove Education Foundation.
· Mrs. Ponder asked if another board member could represent her at the upcoming Central Nine board meeting. Mrs. Hall agreed to attend the next Central Nine meeting in Mrs. Ponder’s absence.
· Dr. Copp asked Mr. Dunn to check into the Food Service Report with regards to the NSF charges of $1,000.
· Mrs. Ponder asked Dr. Reed to present information at a future meeting concerning special education.

The next regular meeting will be held on September 8. The main focus of the September 18 meeting will be a budget hearing.

Mr. Dietel moved to adjourn the meeting at 9:20 p.m. Mrs. Hall seconded, and the motion passed 5-0.

August 4, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on August 4, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board Members Jim Copp and Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of a request to use Pepsi funds for staff development. Mrs. Hall requested the addition of a discussion of the upcoming ISBA conference. Mrs. Hall moved to approve the agenda with additions. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Davis requested approval of the minutes of the July 7 and July 16 board meetings and the July 23 executive session. Mr. Copp moved to approve the minutes. Mrs. Ponder seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting with opening comments.

Dr. Milhon-Baer introduced Coach Ryan Williamson who was named as Indiana Golf Coach of the Year. Mr. Williamson introduced two members of the golf team. The Board, through Dr. Milhon-Baer, offered to sponsor a pizza party to recognize the students’ efforts. A gift of appreciation was given to Mr. Williamson.

There were no patrons registered to address the Board.

Dr. Milhon-Baer recommended that the school corporation join the Coalition of Growing and Suburban Schools. The school corporation currently belongs to Partnershare, and this membership will expire at the end of the calendar year. Mr. Copp moved to accept the recommendation of Dr. Milhon-Baer to join the Coalition for a fee up to, but not to exceed, $5,000. Mrs. Hall seconded, and the motion passed 5-0.

Dr. Milhon-Baer asked the Board how they wanted to proceed with regard to hiring an architect for the new elementary building. After a lengthy discussion, Dr. Davis moved to approve Odle, McGuire and Shook as the architect, based on their past performance with Center Grove Middle School North (CGMSN). Dr. Copp seconded the motion and the motion passed 4-1, with Mr. Dietel casting the dissenting vote.

Mr. Dunn, along with Duane Odle, provided the Board with an update on progress at CGMSN.

Dr. Milhon-Baer asked for approval for Center Grove’s Food Service Department to continue the practice of preparing food for the Head Start program housed at New Hope Church. This is done at no cost to the school corporation. Mrs. Ponder moved to approve that this practice be continued. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested permission to spend approximately $7,000 from the Pepsi fund to pay for “Levels of Service” training for teachers. After discussion, Mrs. Hall moved to spend $7,000 for the teacher training as discussed. Mrs. Ponder seconded, and the motion passed 5-0. Mr. Dietel requested an update on the Pepsi fund for next Monday’s meeting.

Mr. Dunn provided information to the Board that the bridge on Morgantown Rd., just north of Olive Branch Rd., will be closed near the start of school. This will create a problem for school bus routing and will undoubtedly cause problems with the buses not running on time, at least at the start of school. Mr. Dietel suggested that the media could be given this information in an effort to get the word out to parents.

Mr. Dunn requested permission for the school corporation to enter into negotiations to purchase 232.35 acres at $26,000 per acre from the Kephart family. Mr. Davis made the motion to enter into negotiations as stated. Mr. Copp seconded, and the motion passed 5-0.

Mr. Wolfe requested the Board approve a resolution to provide support staff the opportunity to increase their voluntary contributions to the Public Employees’ Retirement Fund using “pre-tax” dollars. Mr. Dietel moved to approve the resolution. Mrs. Ponder seconded, and the motion passed 5-0.

The personnel report was presented for approval. Dr. Copp moved to approve the report as presented. Mr. Dietel seconded and the motion passed 5-0.

The claims list was presented for approval. Mrs. Hall moved to approve the claims as presented. Mr. Dietel seconded, and the motion passed 5-0.

Under Information to Share, Mrs. Hall reminded the Board of the upcoming ISBA/IAPSS Fall Conference on September 22-23 and that we need to send a delegate to the 8:30-11:30 legislative session on the 22nd. Mrs. Ponder agreed to represent the Board at this session. Mrs. Hall also reminded the Board of the upcoming ISBA Seminar on August 23. Dr. Milhon-Baer stated that Mrs. Ponder was registered for this seminar.

Dr. Copp stated that the Board needed to be working on establishing goals for itself.

Mrs. Hall shared that she had received a letter from Jeff Beck asking for permission to make a presentation to the Board regarding history he has been researching about the area and Center Grove Schools in particular. Dr. Milhon-Baer will contact him to be put on a future agenda.

The next meeting will be held on August 11 beginning at 7 p.m. The main focus of the next meeting will be a budget workshop. Other possible agenda items include grants for approval, an amendment to the contract with Xerox to add Center Grove Middle School North and a report on the Pepsi fund.

The September meeting will be held on September 8 due to Labor Day being on September 1. The main focus of this meeting will be a budget hearing.

A second meeting will be held on Thursday, September 18 for the purpose of passing the budget. Dr. Copp asked if he could participate in this meeting via telephone conference. A discussion was held with Dr. Reed reporting that he was told by Dave Emmert of the ISBA that the Board would need to adopt a policy in order to allow this to take place.

Mrs. Hall moved to adjourn the meeting at 9 p.m. Mr. Dietel seconded, and the motion passed 5-0.

July 21, 2003
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on July 21, 2003. Dr. Davis called the meeting to order at 5:30 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board members Jim Copp and Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested the addition of an Addendum to the Personnel Report and the removal of the renaming of Center Grove Middle School. The Board agreed by consensus to the changes.

Dr. Davis welcomed the public to the meeting.

There were no patrons registered to address the Board.

Interviews with the following architectural firms for the construction of a new elementary school were conducted by the Board.

Schmidt Associates
InterDesign Group
Fanning/Howey Associates
Odle, McGuire & Shook

Following the interviews, Dr. Davis clarified that the Board was seeking direction from the administration for the hiring of an architect. Mrs. Ponder requested that references be obtained for the two firms with whom we have not previously worked.

Dr. Milhon-requested approval of the Partners in Education’s project at Sugar Grove Elementary to construct a 20’ x 16’ shelter with a concrete floor. After discussion Mr. Dietel moved to approve the project. Mrs. Hall seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval of the Title I grant application. Dr. Reed provided background information, noting changes in the grant from previous years. Mrs. Hall moved to approve. Mr. Dietel seconded, and the motion passed 5-0.

The following monthly business items were presented for approval:
· Personnel Report and Addendum

After discussion, Dr. Davis moved to approve the report and addendum as presented. Dr. Copp seconded, and the motion passed 4-1 with Mrs. Hall casting the dissenting vote.

Dr. Milhon-Baer asked for clarification from the Board with regard to hiring music assistants at each middle school. Mrs. Ponder moved to add the assistants at each middle school. Dr. Copp seconded, and the motion passed 5-0.

At Dr. Milhon-Baer’s request, Athletic Director Jon Zwitt introduced the new Assistant Athletic Director, Doug Schornick.

A discussion was held concerning the reassignment of some Board committee responsibilities. Mrs. Ponder will serve as a legislative liaison along with Dr. Copp. Mrs. Ponder will also serve as the Board representative for Central Nine Career Center with Dr. Copp being the alternate. Drs. Davis and Copp will share the Board responsibilities for buildings and grounds/building projects.

Under Information to Share, Dr. Davis pointed out to the media two upcoming events—the August 9 Fast Track program and the August 10 Dedication of Center Grove Middle School North followed by the Center Grove Education Foundation’s Taste of Center Grove. Mrs. Ponder reported that Nick Banos will be retiring from Central Nine next year, and he will be replaced by Cindy Frey. Dr. Copp asked that individual e-mail addresses for the Board be placed on the website with the possibility of a board folder for communications. Jerry Davis and Joyce Hall both reported on their attendance at the ISBA Leadership Conference. Mrs. Ponder reported she would be speaking on a local radio station regarding the Center Grove Education Foundation.

The Board will meet in executive session on July 23 to train with an outside consultant about the performance of the role of the members as public officials. The next regular board meeting will be held on August 4.

Mrs. Hall moved to adjourn the meeting at 10:05 p.m. Mr. Dietel seconded, and the motion passed 5-0.

July 7, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on July 7, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, new Board member Jackie Ponder, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

New Board Member, Jackie Ponder, was welcomed and sworn in by Dr. Davis.

Dr. Davis then requested approval of the meeting agenda. Mrs. Hall requested an addition under Information to Share for a discussion on how to help new board members become familiar with school policies. Mr. Dietel also requested to share information as well. Mr. Dietel moved to approve the agenda with the additions. Mrs. Hall seconded, and the motion passed 4-0.

Dr. Davis requested approval of the minutes from the June 16 Board meeting. Mrs. Hall requested several changes be made to the minutes. Mr. Dietel moved to approve the minutes with changes. Mrs. Hall seconded, and the minutes were approved, 4-0.

Dr. Davis welcomed the public to the meeting with opening comments.

There were no patrons registered to address the Board.

Dr. Milhon-Baer welcomed the state championship softball team along with their coach, Russ Milligan. Coach Milligan introduced the members to the team who were available to come to the meeting. The Board, through Dr. Milhon-Baer, offered to sponsor a pizza party to recognize the students' efforts.

Dr. Milhon-Baer introduced representative members of the Fast Track Committee-Kathy Sagorsky, Kathy Stricker, and Teri Blau. Mrs. Sagorsky provided information regarding the Fast Track program and invited the board members to participate in the August 9 program. Mr. Dietel added that this was what he had planned to discuss under Information to Share, as he had read about the program in his church bulletin.

Dr. Milhon-Baer introduced Dr. John Reed, who updated the Board regarding various aspects of the High Ability programming. Dr. Reed stated that 70 students were tested for the 5th grade Tier I Extended Learning Program and 13 have already accepted invitations to participate. This brings the total to 23 students in the 5th grade program. Ball State evaluators for the 4th grade Tier I Program tested a total of 126 students. Results of this testing will be released by Ball State on July 22. Dana Kaminski and Karen Isenhour are participating in a "Levels of Service" pilot project to learn strategies in differentiated instruction. Additional summer workshops are planned for teachers to learn more about differentiated instruction. Mr. Dietel asked that Dr. Reed provide the Board with an updated timeline. Dr. Reed will provide this to the Board before the Aug. 4 board meeting. He is also planning to add additional information about the high ability program to the Center Grove web site.

Dr. Reed asked for Board approval for the addition of a freshman geography book-An Introduction to Human Geography, 7th edition to the social studies book adoption, which will be used for 2003-04. Additions of reference materials for AP classes were also noted. Mrs. Hall moved to approve the use of the materials. Mrs. Ponder seconded, and the motion passed 4-0.

Dr. Milhon-Baer introduced Duane Odle and Larry Paul of Odle, McGuire and Shook, who provided the Board with an update of the progress at CGMSN. Mrs. Ponder, as a member of the Center Grove Education Foundation, discussed the upcoming dedication of Center Grove Middle School North on August 10, to be followed by a Taste of Center Grove sponsored by the education foundation.

Dr. Milhon-Baer presented the results of the food service bids received along with the recommendations of Mary Ellen Sheehan, Food Service Director. Mrs. Sheehan recommended the following product bids be accepted:
Bakery products Klosterman Baking Co. $23,743.60
Milk & dairy products Prairie Farms Dairy $94,597.50
Warewashing supplies EcoLab (see price list)

Mrs. Hall moved to approve the food service bids as presented. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe presented the Board with a preview of the 2004 budget, including 2004 Debt Service Budget, 2004 Capital Projects Plan, 2004 Bus Replacement Plan and the New Facility Appeal for CGMSN. He reviewed planning for each of the funds and provided additional information as requested.

Mr. Wolfe then requested the Board approve a resolution to transfer appropriations from the General Fund. This transfer is needed in order to receive the maximum amount from the State for remediation grant funding. Mrs. Hall moved to approve the transfer. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe requested the Board approve a resolution to provide certified employees the opportunity to increase their voluntary contributions to the Teacher Retirement Fund using "pre-tax" dollars. Dr. Davis moved to approve the resolution. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe presented a request to the Board from Johnson County Special Services to contract with Mecca Tech to monitor Medicaid billing for eligible students. There will be no cost to the corporation for this service, with an expected reduction in General Fund payments in the future. Mrs. Hall moved to approve the request. Mrs. Ponder seconded, and the motion passed 4-0.

The following monthly business items were presented for approval:
· Personnel Report
After discussion regarding the team cleaning concept and the request to create a new position for custodial supervisor, Dr. Davis moved to approve the Personnel Report as presented. Mrs. Hall moved to second the motion. The motion passed 3-1 with Mrs. Hall casting the dissenting vote.
· Field Trip Report
One field trip was presented for approval. After discussion Mrs. Hall moved to approve the trip. Mr. Dietel seconded, and the motion passed 4-0.
· Claims List
Mr. Dietel moved to approve the claims as presented. Mrs. Hall seconded, and the motion passed 4-0.

A discussion was held concerning the reassignment of some Board committee responsibilities in light of the addition of new Board member, Jackie Ponder. The Board will study the realignment at the next board meeting, in order for Dr. Copp to participate.

A discussion was held concerning the possible renaming of Center Grove Middle School. Dr. Milhon-Baer provided the Board with names collected as a result of surveys taken. The Board asked Dr. Milhon-Baer to bring a recommendation for the name change to the next Board meeting. Both Mr. Dietel and Mrs. Ponder agreed that the middle school students' survey choices should be given particular consideration.

Under Information to Share, Mrs. Hall suggested that during future meetings it might be advisable for the Board to review the policies, which affect the various agenda items as they are presented. Mrs. Ponder suggested that it might be good to have some policies listed on the website, especially the one concerning public participation at board meetings.

The next meeting will be held on July 21 beginning at 5:30 p.m. The focus of the next meeting will involve interviewing architects for a new elementary building. A decision on the architect will be made at the August 4 meeting. Other possible agenda items for the next meeting include the renaming of CGMS, a personnel report, and possibly a request from Sugar Grove's parent organization.

Mrs. Hall moved to adjourn the meeting at 9:30 p.m. Mr. Dietel seconded, and the motion passed 4-0.

June 16, 2003
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on June 16, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board Member Jim Copp, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Dr. Copp requested an addition after President's comments to read a personal statement commenting on recent newspaper articles. Mrs. Hall requested additional time be allotted to the public for their participation. Dr. Copp moved to approve the agenda with the additions. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Davis requested approval of the minutes from the June 2 board meeting. Mrs. Hall moved to approve the minutes as presented. Dr. Copp seconded, and the minutes were approved 4-0.

Dr. Davis requested approval of the minutes for the June 9 executive session. Dr. Copp moved to approve the minutes as presented. Mrs. Hall seconded, and the minutes were approved 4-0.

Dr. Davis welcomed the public to the meeting with opening comments. Dr. Davis also commended the high school girls' softball team and coaches for winning the state championship. The team will be invited to the July board meeting for recognition.

Center Grove patrons, Mark Otten, Vaughn Moore, Joanne Bush and Josh Bush spoke against the use of an artificial surface for the football field.

Center Grove patron, Robin Mills, addressed the Board regarding vision and mission.

Dr. Milhon-Baer recapped how the process of choosing an artificial surface for the football field has evolved and what research has been done prior to bringing the issue to the Board. Five (5) bids were received ranging from $510,000 in price to $696,552. Assistant Superintendent, Mr. Jud Wolfe presented the Board with four payment options:
1. Operating balance of the General Fund
2. Capital Projects fund
3. Issue a general obligation bond
4. Use contingency money from Center Grove Middle School North project - available upon completion.

Both Dr. Milhon-Baer and Mr. Wolfe recommended option 4. The Board addressed concerns, comments and questions raised from public participation. Dr. Davis moved to accept Quest Turf's bid of $510,000 for an artificial surface for the football field. Dr. Copp seconded, giving rationale for his support, and the motion passed 3-1 with Mrs. Hall voting against the motion.

As a result of these discussions, Dr. Milhon-Baer will compile a list of potential projects that could utilize the remaining contingency funds and will present it at a future board meeting.

Dr. Milhon-Baer requested approval of a $.15 increase in school lunch prices for the 2003-2004 school year. This would be the first increase since 2000. The rationale for the increase was discussed. Dr. Copp moved to approve the following increases in lunch prices for the 2003-2004 school year (Elementary - $1.60 to $1.75; Secondary - $1.70 to $1.85; Adult - $2.25 to $2.40). Mrs. Hall seconded, and the motion passed 4-0.

The following monthly business item was presented for approval:
· Field Trip Report
Dr. Copp moved to approve the summer field trips as presented. Mrs. Hall seconded, and the motion passed 4-0.

A short recess was taken.

The process for interviewing and selecting a replacement for Mr. John Steed, who resigned in May, began with Dr. Davis giving brief overviews of each candidate. The order for interviews was decided by "drawing straws." - Cindy Adams, Jackie Ponder and then Jeff Sickmeier.

After individual interviews, board members deliberated and discussed the candidates' strengths and weaknesses publically. After discussions, Mrs. Hall moved to appoint Jackie Ponder as the fifth board member, to be sworn in at the next board meeting. Mr. Dietel seconded, and the motion passed 4-0.

A short recess was taken.

Dr. Milhon-Baer and Dr. Copp facilitated a short discussion on the vision and mission process.
Dr. Milhon-Baer plans to bring proposals to the Board no later than August.

Dr. Milhon-Baer requested approval of all student handbooks and the transportation handbook.. Dr. Copp discussed his concerns relating to out-of-school suspensions. Dr. Copp would like the administration to look at alternative programs for middle and high school students - minimizing the time students spend outside of the educational setting due to discipline issues. Dr. Milhon-Baer and Dr. Copp will coordinate their efforts. Assistant Superintendent, Dr. John Reed, highlighted two significant changes:
1. High School Handbook - Limits/Excessive Absences Change
"A student may not be absent from school more than five (5) days [instead of six (6)] of Excused or Unexcused absences…"
2. Elementary Handbooks - Medication policies, as they relate to over-the-counter medications.

Mrs. Hall moved to approve all handbooks as amended. Dr. Copp seconded, and the motion passed 4-0.

Mr. Wolfe requested approval of a retirement agreement with the United Teachers Association of Center Grove (UTACG). This agreement will facilitate the buyout of un-funded retirement liability. The agreement with UTACG allows the Corporation to transfer retirement obligations from the General Fund into the Debt Service Fund, eliminating retirement pressures on the General Fund. The projected value to fund these benefits on January 2004 is approximately $8 million, which will be funded through the issuance of retirement bonds. Dr. Copp moved to approve the retirement agreement with UTACG. Mr. Dietel seconded, and the motion passed 4-0.

Mrs. Hall reminded the Board that the Indiana School Board Association is hosting a summer board academy for all board members this summer.

Dr. Copp spoke about his recent visit to Central 9's Community Emergency Response Center open house.

Possible agenda items for the next regular meeting include Jackie Ponder's swearing in as fifth board member, high school girls' softball team recognition, Fast Track program, high ability program, reorganization of board responsibilities, middle school staffing, Center Grove Middle School North report, and board retreat dates.

Dr. Copp moved to adjourn the meeting at 10:15 p.m. Mr. Dietel seconded, and the motion passed 4-0.

June 2, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on June 2, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board Member Jim Copp, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and
Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Mrs. Hall requested an addition under Public Participation to share information on what it means to her to be a steward of the taxpayer's money. Mrs. Hall moved to approve the agenda with the addition. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Davis welcomed the public to the meeting with opening comments.

Dr. Davis requested approval of the minutes from the May 5 and May 20 board meetings. Dr. Copp requested changes to the May 5 and May 20 minutes. Dr. Copp moved to approve the minutes as amended. Mr. Dietel seconded, and the minutes were approved 4-0.

Center Grove patrons, Vaughn Moore, Mark Otten and Steve Furry addressed the Board regarding the artificial surface for the football field.

Board Vice President, Joyce Hall addressed the Board and public regarding stewardship of the taxpayer's money. Mrs. Hall shared information about her experience on the board, the budget process, state and federal laws and other programs that could benefit from money that may be spent on artificial turf for the football field. Mrs. Hall urged the Board to identify other needs that could be met.

Dr. Milhon-Baer requested approval of summer staff development totaling $36,500 to be paid from grant funds. The process by which teachers apply was discussed. Mrs. Hall moved to approve summer staff development as presented. Dr. Copp seconded, and the motion passed 4-0.

Dr. Milhon-Baer requested approval of summer school contracts. After discussion on funding,
Dr. Copp moved to approve summer school contracts based on the classes listed - the total expenditure is approximate. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Milhon-Baer requested approval of summer fundraisers. Dr. Milhon-Baer will investigate the Dance Team's work with the Brickyard 400. Mrs. Hall moved to approve the summer fundraisers as presented. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Dunn introduced Larry Paul and Duane Odle from Odle, McGuire and Shook and Bill Gervasio, Center Grove's Clerk of the Works who provided the Board with an update of the progress at CGMSN. A list of warranties was provided to the Board.

Mr. Dunn introduced Ben Rawlins (Director of Site Planning) from Odle, McGuire and Shook who presented preliminary sketches of two concepts for expansion/renovation of maintenance and transportation facilities. Both concepts are based on accommodating 100 buses and utilizing 12 acres of space. These concepts will be reviewed and discussions will continue with parties involved.

Dr. Milhon-Baer facilitated a discussion on an artificial surface for the football field. Mr. Dunn recapped how the process evolved and what research has been done prior to bringing the issue to the Board. Firms are still being researched - specifications have been sent out and bids are due June 16 at 9:00 a.m. Mr. Wolfe recapped funding options and said he would contact bond counsel to see what can and can not be done with the contingency fund dollars. Concerns, comments and suggestions were made by the Board. Dr. Davis said that the project's feasibility would be determined once the bids are received.

Mr. Wolfe requested approval of a resolution to replace outstanding tax anticipation warrants totaling $160,122. Due to property tax distributions not being received when expected, there is a need to replace the tax warrant for the Bus Replacement Fund issued in January and due June 30. Mr. Dietel moved to approve the resolution as presented. Mrs. Hall seconded, and the motion passed 4-0.

Mr. Wolfe requested approval of a resolution to issue a tax anticipation warrant totaling for use of the General Fund ($1,663,050), the Debt Service Fund ($192,621) and the Transportation Fund ($181,105). Additional warrants are necessary because of late property tax settlements. Dr. Copp moved to approve the issuance as presented. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe requested, on behalf of Sugar Grove Elementary, approval to close an inactive extra-curricular account and transfer a balance of $27.05 to the student activity fund. Mrs. Hall moved to approve the request as presented. Dr. Copp seconded, and the motion passed 4-0.

The following monthly business items were presented for approval:
· Personnel Report
Dr. Davis recognized those retiring and voiced appreciation for their years of service and their work. After discussions on exit interviews, Dr. Milhon-Baer will speak with Human Resources Director, Steve Davis, to discuss options. Dr. Davis moved to approve the Personnel Report as presented. Dr. Copp seconded, and the motion passed 4-0.
· Voucher #39755 and #39774-39990 totaling $931,074.94
Dr. Milhon-Baer facilitated discussions on the board vacancy effective May 31. The process was discussed as follows:
1. Letters of interest, addressed to Dr. Davis, will be accepted until noon on June 6.
2. One executive session will be held on June 9 to review letters. No less than three people will be chosen to interview or consider for appointment.
3. Interviews may be held on June 16. The Board may elect to use questions submitted by the public and the administration. Board members will vote at that time and select the person to fill the vacancy.

Dr. Milhon-Baer requested approval of the blood-borne pathogen plan presented on behalf of Health Services. It has been reviewed by medical staff and no changes are recommended. Dr. Copp moved to approve the plan as presented. Mrs. Hall seconded, and the motion passed 4-0.

Mrs. Hall reminded the Board that the Indiana School Board Association is hosting collective bargaining, school finance, and a summer board academy for all board members this summer.

Possible agenda items for the next regular meeting include board candidate interviews, artificial surface for football field, school handbooks, vision/mission process, and retirement language.

Mrs. Hall moved to adjourn the meeting at 8:50 p.m. Dr. Copp seconded, and the motion passed 4-0.

May 20, 2003
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held on May 20, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Secretary Mark Dietel, Board Members Jim Copp and John Steed, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested an addition under Information to Share to discuss a board retreat. Mr. Steed requested additions under Board Reports & Recommendations including graduation and a letter to the Board. Mr. Steed moved to approve the agenda with the additions. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Davis requested approval of the minutes from the May 5 Board meeting. Mr. Steed moved to approve. Mr. Dietel seconded, and the minutes were approved, 4-0.

Dr. Davis welcomed the public to the meeting with opening comments. Dr. Davis also commended everyone involved with the play "Guys and Dolls" and the Festival of the Arts at the High School.

Center Grove patron, Robin Mills addressed the Board regarding the Foreign Language program at Center Grove Middle School.

Center Grove staff member, Marlene West (transportation), addressed the Board regarding the need for new/renovated transportation facilities.

Dr. Milhon-Baer and Dr. Copp facilitated a discussion about vision/mission statements and the need for a facilitator to guide the process; allowing the development of a vision in an efficient manner. Mr. Steed suggested that Dr. Milhon-Baer and Dr. Copp research firms who are able to help in structuring a vision and a mission without compromising long-term planning. Dr. Milhon-Baer and Dr. Copp will meet and bring suggestions to the next regular board meeting.

Mr. Dietel revisited Center Grove patron, Robin Mills' address to the Board, and asked how Mrs. Mills' concerns would be addressed. Dr. Reed discussed the matrix used to determine which students will be invited to participate in foreign language at the middle schools. He shared that it will also be reviewed with the Broad Based Planning subcommittee at their next meeting.

Mr. Dunn presented the results of the bids received to purchase televisions for Center Grove Middle School North. After discussions regarding options with Channel One, Dr. Copp moved to approve the bid of $74,401 from CIM for televisions to be used at Center Grove Middle School North. Mr. Dietel seconded, and the motion passed 3-1 with Mr. Steed voting against the motion. Dr. Milhon-Baer was asked to check the feasibility of the High School producing a news program for the middle school.

Dr. Milhon-Baer facilitated a discussion of and made a recommendation for the construction of a seventh elementary school to open in 2006. After discussions on staffing and economic issues,
Mr. Steed moved to start the process to open a seventh elementary building in the fall of 2006. Dr. Copp seconded, and the motion passed 4-0. Dr. Milhon-Baer will invite 3-5 architectural firms to interview and make presentations to the Board in July with a selection in August or September.

Dr. Milhon-Baer requested approval of expenditures from the Pepsi Fund for a staff luncheon before the start of next school year and for a national conference in Indianapolis for administrative staff - approximately $9,000. Mr. Steed moved to approve the expenditures from the Pepsi Fund. Dr. Copp seconded, and the motion passed 4-0. Expenditure reports are presented to the Board semi-annually.

Mr. Wolfe requested approval to purchase equipment using High School extra-curricula funds. Mr. Zwitt, Athletic Director at the High School, has asked for permission to use these funds to purchase a new ambulance cart to replace a cart that was destroyed last fall. After discussions about the source of additional monies (2002 refunding bond and contributions from the High School Booster Club), Mr. Dietel moved to approve the purchase of new ambulance cart (totaling $7,520). Dr. Copp seconded, and the motion passed 4-0.

Dr. Milhon-Baer requested approval to accept two (2) $1,000 donations by Wal-Mart presented to Terry Riley (High School) and Barb Sylvester (West Grove). Dr. Davis moved to accept donations totaling $2,000 from Wal-Mart. Mr. Steed seconded, and the motion passed 4-0.

The following monthly business items were presented for approval:
· Personnel Report
After discussions on the Personnel Report and clarification on listings for incremental positions, normal placements, job postings, etc. Mr. Steed moved to approve the Personnel Report. Dr. Copp seconded, and the motion passed 4-0.

Mr. Dunn facilitated discussions of main campus options. Mr. Dunn referred to a 1995 Site Plan from InterDesign Group, showing options available for expansion/renovation of Maintenance and Transportation.

The following presentations were made:
· Dr. Brad Valentine, Transportation Director; and Mr. Mike Upchurch, Maintenance Director, discussed the advantages and disadvantages of keeping the two facilities "on campus." Both feel that it is more cost effective and time efficient to be centrally located.
· Dr. Bill Long, High Principal; Mr. Jon Zwitt, Athletic Director; and Dave Buckholtz, athletic trainer with St. Francis Hospital discussed replacing the current football field with Field Turf (an artificial surface). Dr. Long discussed the cost for growing and maintaining the current football field over the next 15 years versus the cost of Field Turf. Mr. Zwitt discussed the history of artificial surfaces and the overall hours of usage the football field currently provides vs. the hours of usage the football field could provide with Field Turf. Mr. Buckholts discussed safety issues and read three letters of recommendation from current Field Turf users.
· Mr. Kevin Scheussler, High School Band Director, discussed the advantages Field Turf would provide to the band.

Mr. Dunn gave closing remarks about keeping Maintenance and Transportation on site. Dr. Davis suggested Mr. Wolfe and Mr. Zwitt get together on how the project would be funded and whether the project needs to be competitively bid. Dr. Davis moved to initiate a bidding process. Dr. Copp seconded, and the motion passed 3-1 with Mr. Steed voting against the motion.

Dr. George Frampton, liaison with the Center Grove Education Foundation, presented information to the Board on Center Grove Middle School North's dedication and "Taste of Center Grove" on
August 10. A formal dedication will begin at 4:00 p.m. and will be followed by "Taste of Center Grove."

Mr. Steed requested that Joe Pitcher, former Board Member, give his daughter her diploma at the 2003 commencement of Center Grove High School. Dr. Milhon-Baer related that while several issues need to be considered, graduation is a High School issue and relayed the request to Dr. Long. While the Board indicated their desire to keep it an administrative decision, they indicated their support for the concept.

Mr. Steed read a letter indicating he is resigning from the Board, effective May 31, 2003. Dr. Milhon-Baer and the Board shared appreciation for Mr. Steed's years of service. Mr. Dietel moved to accept Mr. Steed's resignation and Dr. Davis seconded. The motion passed 2-0 with Mr. Steed and Dr. Copp abstaining. Dr. Milhon-Baer also indicated the Board would need to accept letters of intent as the first step in the process, and she would research the process for the Board's future consideration.

Possible agenda items for the next regular meeting include main campus site plan, artificial turf, grants, summer professional development, handbooks and summer school contracts.

Mr. Steed moved to adjourn the meeting at 9:45 p.m. Mr. Dietel seconded, and the motion passed 4-0.

Minutes for Executive Session

An Executive Session was held on May 20, 2003, from 10:00-10:25 p.m. Those in attendance included President Jerry Davis, Secretary Mark Dietel, Board Membes Jim Copp and John Steed, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Items discussed:
- Collective bargaining
- Job performance evaluation of individual employees

May 5, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on May 5, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Secretary Mark Dietel, Board Members Jim Copp and John Steed, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, and Jud Wolfe.

Dr. Davis began the meeting with a moment of silence to remember the three Center Grove graduates who recently lost their lives.

Dr. Davis requested approval of the meeting agenda. Dr. Milhon-Baer requested two additions under Other Business --approval of a donation to Sugar Grove Elementary and approval of two change orders for Center Grove Middle School North. Mr. Steed announced that he would make a motion at 9:30 p.m. to adjourn the meeting and request that a second meeting in May be held. Dr. Davis stated that the necessity of a second meeting would be considered towards the end of this meeting. Mr. Dietel moved to approve the agenda with the two additions. Mr. Steed seconded and the motion passed 4-0.

Dr. Davis requested approval of the minutes from the April 7 and April 15 Board meetings. Mr. Steed moved to approve. Mr. Dietel seconded, and the minutes were approved, 4-0.

Dr. Davis welcomed the public to the meeting with opening comments.

Center Grove High School (CGHS) Choral Director Chris Pratt introduced members of the Sound System. This group recently attended the Show Stoppers national competition in New York City and won the National Championship as well as Best General Effect. The Board offered to sponsor a pizza party to reward the students' efforts.

Pleasant Grove Principal Roger Micnerski and Teacher Amy Traut introduced Tyler Sykes, Amanda Veldkamp and Joe Meyer who were recent regional science fair winners. The students were presented with gifts from the Board.

CGHS National Honor Society Sponsor Katrina Veerkamp introduced four members of National Honor Society who had recently helped organize the first annual Honor Society conference ever held in Indiana. This conference was held at Center Grove. The Board offered to sponsor a pizza party to reward the students' efforts.

Center Grove Middle School student Jenny Wang addressed the Board regarding the High Ability program. Center Grove patron, Annette Magjuka also addressed the Board regarding the High Ability program.

In Dr. Reed's absence, Dr. Milhon-Baer presented an update on the High Ability program. She provided short-term and long-term timelines as well as a general update on testing issues. Mr. Steed commended the administration for their hard work and recommended that time be allowed to let the process work with the understanding that a report be brought back to the Board in either October or November. Dr. Davis made a motion that the Board is kept updated as to progress, with no specific date as a deadline for a report. Mr. Dietel moved a report be provided in July. Dr. Copp seconded, and the motion passed 4-0.

Dr. Milhon-Baer reported that she and Dr. Copp had met to talk about vision/mission statements. Dr. Milhon-Baer provided a possible timeline to the Board which included time to receive input from various groups such as administration, staff, teachers, students and parent groups. This timeline suggested the statements could be ready to bring to the Board in September. A discussion followed regarding the possibility of having a mission/vision statement in place by the time school started in August. Input was requested from Mrs. Sally Spangler as President of the United Teachers Association of Center Grove (UTACG) who stated that teachers needed to be given adequate time to provide their input. Dr. Davis and Dr. Copp suggested that teacher committees could work toward putting together a vision/mission statement during the summer. Mr. Steed suggested that the Board begin the process by putting their ideas together first. These ideas could then be provided to the various groups to use as a starting point for discussion. Dr. Copp and Mr. Steed will meet together and bring their suggestions to the next regular board meeting.

Dr. Milhon-Baer requested approval for recreation programs to be held during the upcoming summer. Mr. Steed asked that the information be brought to the Board in March rather than waiting until May, as this information is already starting to be provided to the public. It was stated that since the dates are not usually finalized by March, the camps could be brought to the Board for approval with the dates to be provided later. Dr. Davis moved to approve the summer programs as presented. Mr. Dietel seconded and the motion passed 3-0, with Mr. Steed abstaining from voting.

Dr. Milhon-Baer requested approval of a contract with Channel One to be used at Center Grove Middle School North (CGMSN). Middle school teacher Dave Wilkerson along with principals Jack Gardner and Sally Gillespie provided their support of the recommendation. Dr. Davis moved to approve the use of Channel One at CGMSN. Mr. Dietel seconded, and the motion passed 3-1 with Mr. Steed voting against the motion.

Curriculum Director, Dr. Judy Apple-Van Alstine provided the Board with information on how book rental amounts are determined. Dr. Van Alstine provided the recommended book rental amounts for the 2003-04 school year. Mr. Steed moved to approve the amounts presented. Dr. Copp seconded, and the motion passed 4-0.

Dr. Milhon-Baer provided the Board with information on middle school scheduling for next year and also proposed middle school extra-curricular activities. Dr. Davis moved to authorize Dr. Milhon-Baer to allow the middle school to offer limited areas of competition for sixth graders. These activities will be reviewed and effort will be made to make the activities cost neutral. Dr. Copp seconded, and the motion passed 4-0.

Dr. Milhon-Baer introduced Larry Paul and Duane Odle from Odle, McGuire and Shook and Bill Gervasio, Center Grove's Clerk of the Works who provided the Board with an update of the progress at CGMSN. Mr. Dunn provided two change orders to the Board for approval-Larjac for $19,824.31 and R. L. Turner for $14,614.03--to add a security system to the new building. Dr. Copp moved to approve the changes orders to accommodate the security system. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe presented the results of the bids received for carpeting to be installed during the summer in various buildings. Mr. Dietel moved to approve the bid of $112,580 from Santarossa. Dr. Copp seconded, and the motion passed 4-0.

Mr. Wolfe presented the results of the bids received to purchase televisions for CGHS and CGMSN. After discussion, Mr. Dietel moved to approve the bid of $35,650 from Faztron for televisions to be used at CGHS. Mr. Steed seconded, and the motion passed 4-0. The decision on whether or not to purchase televisions for CGMSN will be delayed until the next meeting so that Mr. Dunn can put together more information regarding televisions, which could be provided by Channel One. This information will be brought back to the Board at the next meeting.

Mr. Wolfe presented a financial report of the six property tax supported funds as of May 5, 2003. Mr. Wolfe also presented a resolution to give authority to transfer $395,632 from the Debt Service Fund to the General Fund. This transfer will allow the corporation to replace the revenue cut by the State during 2003. Mr. Steed moved to approve the motion. Dr. Copp seconded, and the motion passed 4-0.

Mr. Wolfe presented a resolution to authorize Steve Davis, Bob Channell and himself to act on behalf of the school corporation when certifying staff members who receive retirement benefits from the Public Employees Retirement Fund (PERF). Mr. Steed moved to approve the motion. Dr. Copp seconded, and the motion passed 4-0.

Mr. Wolfe requested permission to go to the Indiana Bond Bank and issue $2,112,000 in tax anticipation warrants. When the property tax distribution is received, the warrants will be repaid. These warrants will allow CGCSC to meet its obligations since the distribution of funds has been delayed by the State. Mr. Steed moved to authorize Mr. Wolfe and bond counsel to issue the tax anticipation warrants. Mr. Dietel seconded, and the motion passed 4-0.

The following monthly business items were presented for approval:
· Personnel Report
· Field Trip Report
· Voucher #39478-39730 totaling $1,288,027.38
· April payrolls totaling $l,472,353.46

Mr. Steed asked that in the future, the plaque being given for the Community Service Award be as large as the ones which are given to teachers.

Dr. Milhon-Baer presented a request from Sugar Grove Elementary to accept the donation of $1,000 from Meijer Stores to be used for the school's Tree of Life garden and their end of the year celebration. Dr. Copp moved to approve the request and the monthly business irems. Mr. Steed seconded, and the motion passed 4-0.

Dr. Milhon-Baer will suggest dates to the Board for a retreat.

Mr. Steed shared there is a Central Nine board meeting on Thursday.

Possible agenda items for the next regular meeting include a timeline for building a seventh elementary, summer school, summer professional development, handbooks, and a vision statement.

A discussion was held to the effect that "personnel issues" is an item which should be placed on the agenda for the Executive Session on a regular basis.

Mr. Steed moved to adjourn the meeting at 9:35 p.m. Mr. Dietel seconded, and the motion passed 4-0.

April 15, 2003
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A meeting of the Center Grove Community School Corporation Board of School Trustees was held on April 15, 2003. Prior to the beginning of the meeting, the Board toured Center Grove Middle School North.

Dr. Davis called the meeting to order at 7:40 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board Members Jim Copp and John Steed, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Davis welcomed the public to the meeting with opening comments. There were no participants signed up for public participation.

The Board decided by consensus to reverse the order of the two agenda items.

The first item discussed was the need for building a seventh elementary school. Mr. Dunn introduced Lonnie Therber, of Therber, Brock & Kramer, who led the Board through a discussion of tax rates for debt service in the construction of various projects. Mr. Therber stated that Center Grove was in a good position to assume the debt associated with a new project. Mr. Dunn stated the housing projections for the southern half of White River Township included 14 subdivisions with 1,800 lots. The developers have indicated a range of housing choices, and Mr. Dunn estimates 110-158 new students will be enrolled at Maple Grove by the end of the 2005-06 school year. The Board directed the Superintendent to begin the process for building a seventh elementary school and to report back to the Board in June with more definitive options for the proposed building project.

Dr. Copp requested that the discussion of a vision/mission statement be postponed until May.

Mrs. Hall moved to adjourn the meeting at 9:10 p.m. Mr. Steed seconded, and the motion passed 5-0.

April 7, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on April 7, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board Members Jim Copp and John Steed, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Davis requested approval of the meeting's agenda. Dr. Milhon-Baer requested the addition of a request to advertise for bids for televisions and carpeting under Other Business. Mr. Steed moved to approve the agenda with the one addition. Mrs. Hall seconded and the motion passed 5-0.

Dr. Davis requested approval of the minutes from the March 3 Board meeting. Mr. Dietel moved to approve. Mr. Steed seconded, and the minutes were approved, 5-0. By consensus, the Board directed Dr. Milhon-Baer to post a draft version of the latest board meeting minutes on the web page as soon as they were available.

Dr. Davis welcomed the public to the meeting with opening comments.

Center Grove High School principal Dr. Bill Long introduced 2003 National Merit Finalists, Ian Bensberg and David Snell, to the Board along with 2003 National Merit Commended Students, Kyle McNaught and Jason Ward. High school guidance counselor, Jean Welton, introduced foreign exchange student, Alexander Plessow, from Germany along with his host family. The students were presented with gifts from the Board.

Dr. Long introduced Steven Woods and Sean Seacat, two Center Grove students involved in work-study programs through Central Nine. The students provided insight into the learning experiences they have received from Central Nine in the area of machine tools/technology. The students were presented with gifts from the Board.

Dr. Long introduced Ken Keltner and T. J. Perry who worked with a committee from the high school to create a crest for the high school. A finished version of the new crest was presented to the Board by Mr. Keltner and Mr. Perry who also provided an explanation of the symbols in the crest.

Dr. Milhon-Baer introduced Nancy Plake from United Way. Mrs. Plake presented a plaque to Center Grove for the "Most Outstanding Employee Campaign" in the Franklin area during the 2002-03 campaign. the United Way Campaign for this year. The plaque was accepted by our representative to United Way, Mr. Walt Aldorisio.

Mr. Dunn introduced Jim Turner from CINergy, who presented the school corporation with a check for $13,578. This check was awarded to Center Grove as a result of changing our lighting to high efficiency lighting during recent renovations.

Center Grove patron, Larry Goode, addressed the Board regarding allowing student transfers between the two middle schools. Patrons Annette Magjuka and Sharon Sullivan addressed the Board regarding the High Ability Program.

Dr. John Reed provided a report to the Board concerning the High Ability Program. Dr. Reed will continue to work with Ball State as well as the broad-based subcommittee to move forward with plans for the program. Mr. Dietel and Mr. Copp asked Dr. Reed to create a timeline to help them track progress.

Mr. Aldorisio provided the Board with an update on the 2002-03 ISTEP+ testing process as well as information on new changes in testing procedures. Dr. Milhon-Baer added that she had recently received a letter from the Department of Education naming Center Grove Elementary, Maple Grove Elementary and Center Grove Middle School as Four Star Schools.
Dr. Judy Apple-Van Alstine, Curriculum Director, presented a report on professional development activities which have taken place from June 2002 through March 2003. She also presented information concerning plans for future professional development.

Dr. Apple-Van Alstine provided the Board with an overview of the textbook adoption process. She then presented a list of social studies textbooks recommended for adoption. Dr. Copp moved to approve the Social Studies textbooks as presented. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer presented information to the Board concerning a proposal from Ivy Tech to use high school facilities to provide educational opportunities for the surrounding community. Mr. Steed moved that we enter into an agreement with Ivy Tech to utilize four Center Grove classrooms and a technology lab for classes, utilizing Ivy Tech's proposed fee structure. Mrs. Hall seconded, and the motion passed 5-0. Dr. Milhon-Baer asked that Mr. Jim Barney work through the technology issues.

Dr. Milhon-Baer presented a request to allow the Channel One program to be utilized at Center Grove Middle School North. After discussion, Mrs. Hall moved to table the Channel One vote to the next meeting. Mr. Steed seconded, and the motion passed 5-0.

Dr. Milhon-Baer introduced Larry Paul and Duane Odle from Odle, McGuire and Shook and Bill Gervasio, Center Grove's Clerk of the Works who provided the Board with an update of the progress at Center Grove Middle School North. The Board, by consensus, requested a tour of the facility. This will be arranged prior to the work session to be held later in the month.

Mr. Dunn provided information on changes in school beginning and ending times for next school year. After discussion, Mr. Steed moved to approve the proposed changes as presented with the understanding that minor adjustments may need to be made at the start of the new school year if necessary. Dr. Copp seconded the motion, and the motion passed 5-0.

Mr. Wolfe presented the results of the bids received for musical instruments for Center Grove Middle School North. He recommended the Board accept the instrument prices as provided in Bid Award A for NEMC, Bid Award B for Woodwind Brasswind, and Bid Award C for Paige's Music. These were the vendors who provided the lowest price for each specific item. Mr. Dietel moved to award the bids as presented by Mr. Wolfe. Mrs. Hall seconded, and the motion passed 5-0.

Mr. Wolfe presented the results of the bids received for library books for Center Grove Middle School North. He recommended the bid from Follett for 10,000 volumes. The bid from Follett was the lowest in price and additionally this company was highly recommended by Mrs. DiPietro, the middle school media specialist. Mr. Steed moved to award the bid for library books to Follett in the amount of $158,471.70. Dr. Copp seconded, and the motion passed 5-0.

Mr. Wolfe presented information to the Board concerning the retirement bond issue. After receiving cost proposals from three firms, he recommended Barnes & Thornburg be hired as bond counsel for this process. After discussion, Mr. Steed moved to hire Barnes & Thornburg to act as bond counsel for the purpose of issuing retirement bonds as part of Senate bill 199. Mr. Dietel seconded, and the motion passed 5-0.

Mr. Wolfe presented a list of proposed reductions to the 2003 budget for the purpose of avoiding a reduction in force (RIF) of teachers. Dr. Milhon-Baer did not recommend any reduction in force to the Board. Dr. Copp was concerned about the addition of only one middle school music position, indicating that it would cause a setback to the band program. Any further discussion will be delayed until after funding is established by the State, so that we will know exactly what funds we will receive.

Mr. Dietel asked Dr. Milhon-Baer to prepare a chart with duties for the central office administrative staff.

The following monthly business items were presented for approval:
· Personnel Report
· Field Trip Report and Addendum
· Voucher #39185-39415 totaling $1,063,781.67
· March payrolls totaling $l,504,945.57

Dr. Copp expressed concerned that it was too early to hire support staff for Center Grove Middle School North. After discussion, Mr. Steed moved to approve the monthly business items as presented. Mr. Dietel seconded, and the motion passed 4-1, with Dr. Copp casting the dissenting vote.

A work session will be scheduled for Tuesday, April 15. The Board will tour Center Grove Middle School North beginning at 6:30 p.m. The work session will begin at the Educational Services Building immediately following the tour. Items to be discussed at this work session include the potential building of a seventh elementary as well as contined work on vision/mission statements for the corporation.

The next regular meeting will be held on May 5 at 7 p.m. Among the items to be brought to the Board will be a request for permission to advertise for bids for televisions for the high school and carpeting in several areas. Dr. Copp moved to grant Administration authority to advertise for bids on all items which would be brought to the Board for bid award. Mr. Dietel seconded, and the motion passed 5-0.

Other possible agenda items for the next regular meeting include remediation/summer school staffing, K-6 curricula for science and social studies, an update on CGMSN, recognition of Sound System, a timeline for the high ability program, and an update on finances.

Dr. Copp moved to adjourn the meeting at 10:30 p.m. Mrs. Hall seconded, and the motion passed 5-0.

March 3, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on March 3, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board Members Jim Copp and John Steed, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Davis requested approval of the meeting's agenda. Mr. Steed requested a discussion of the financial situation under Other Business. Mr. Steed moved to approve the agenda with the one addition. Dr. Copp seconded and the motion passed 5-0.

Dr. Davis requested approval of the minutes from the February 3 Board meeting. Mrs. Hall moved to approve. Dr. Copp seconded, and the minutes were approved, 5-0.

Dr. Davis welcomed the public to the meeting with opening comments.

Center Grove High School teachers Terry Riley, Nancy Shake and Walt Roach introduced several Scholastic Art Awards winners, some of whom had their artwork with them to show the Board. The Board offered to sponsor a pizza party to reward the students' efforts.

Center Grove patron, Larry Goode, addressed the Board regarding allowing student transfers between the two middle schools.

Dr. John Reed presented information to the Board concerning the District-Wide Planning and Improvement Committee. Dr. Reed will continue to refine the work of identifying what a graduate should know and be able to do.

Dr. Milhon-Baer requested approval of the proposed calendar for the 2003-04 school year, allowing for one change, which may need to be made later. Center Grove is working with the Central Indiana Educational Service Center (CIESC) on procuring a national speaker, and if the speaker can be arranged, then the staff development day will need to be changed from March 5 to a date in January of 2004. Mr. Steed moved to approve the calendar as presented with the possibility of moving the March 5 staff development day to January. Mrs. Hall seconded, and the motion passed 5-0. Mr. Steed asked Dr. Milhon-Baer to provide the Board with an attendance report for fall break.

Dr. Milhon-Baer requested approval of June 9-27 for high school summer school. If summer school is held at either the elementary or middle school level this summer, then it will also be held during this time period, otherwise the dates will be brought back for Board approval. Mrs. Hall moved to approve June 9-27 as the dates for the 2003 summer school session. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer facilitated a discussion of middle school program placement. After discussion Mr. Steed moved to place the Essential Skills and ESL classes for grades six through eight at Center Grove Middle School. Additionally, all students will attend the middle school as defined by the boundary lines with no open enrollment between the two schools. A committee will be created to review cases in which there is a compelling reason to allow a child to attend the opposite middle school to which he/she has been assigned. In this case, the parent will be responsible for providing transportation. Dr. Davis seconded and the motion passed 5-0. The assignment of High Ability students will be made after the reports from Ball State have been received and reviewed by administration.

Dr. Milhon-Baer introduced Larry Paul and Duane Odle from Odle, McGuire and Shook and Bill Gervasio, Center Grove's Clerk of the Works who provided the Board with an update of the progress at Center Grove Middle School North. The building is 79 percent complete and on target for its fall opening.

Mr. Dunn introduced Harold Sisson, who provided a verbal report on behalf of the Facilities Advisory Committee. The committee will meet again and come back to the Board with additional recommendations. At this time, they repeated their findings of a year ago where the need for a seventh elementary was identified. Lonnie Therber of Therber, Brock & Kramer, will be invited to attend a future meeting to provide a report on the debt service of various building projects.

Mr. Dunn introduced Dick Ratliff, Center Grove's Energy Educator. Mr. Ratliff provided an update to the Board about savings accomplished during the last year through energy management. Also present was Mike Rodriguez, Senior Vice President of Energy Education. At this time, estimates are that $93,505 has been saved in actual dollars and $194,558 in cost avoidance.

Mr. Dunn introduced Tim Thomen of Performance Services. Mr. Thomen has been working with Center Grove to also manage our energy consumption. He made a brief report on what his company has done to also provide savings through energy management to the corporation.

Mr. Dunn reported on the auction of farmland for lease held earlier in the evening. Mrs. Hall moved to accept the farmland leases in the amount of $125/acre for the Whiteland Rd. property, $60/acre for the Hunter's Pointe property, and $60/acre for the Sugar Grove property for 2003. Mr. Steed seconded, and the motion passed 5-0.

Mr. Wolfe requested permission to advertise for bids for the musical instruments and library books for Center Grove Middle School North. Mr. Dietel moved to grant permission for this advertisement. Mr. Steed seconded, and the motion passed 5-0.

The following monthly business items were presented for approval:
· Personnel Report
· Field Trip Report and Addendum
· Voucher #38919-39126 & 38908 totaling $339,938.95
· January payrolls totaling $1,538,895.65

Dr. Copp moved to approve the monthly business items. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer shared with the Board the possibility that a reduction in force may be necessary to meet our budget. The statutory timelines and the Legislature's timeline may not coincide to provide for optimal planning. Final recommendations will be made to the Board in April.

As a follow-up to questions raised at the last Board meeting, Dr. Milhon-Baer provided clarification along with a second reading of proposed changes to the following policies:
142.2 Oath
2531 Copyrighted Works
2416 Student Privacy and Parental Access to Information
2460.02 Least Restrictive Environment
3217, 4217 5772, 7217 Weapons (professional staff, support staff, students, property)
3430.01, 4430.01 Family & Medical Leaves of Absence (FMLA)(professional staff, support staff)
5111 Eligibility of Resident/Nonresident Students
5610 Removal, Suspension, and Expulsion of Students
5895 Student Employment
6152 Student Fees and Charges
7540 Computer Technology and Networks
7540.01 Technology Privacy
7540.02 Corporation Web Page
7540.03 Acceptable Use Policy - Technology
8330 Student Records

Mrs. Hall moved to approve the proposed policy changes as presented. Mr. Dietel seconded, and the motion passed 5-0. These policies become effective with this second reading.

A five-minute break was called at 9:50 p.m. The meeting reconvened at 9:55 p.m. with all members present.

The Board shared ideas for the formation of a vision statement for the school corporation. Dr. Copp shared a Power Point presentation where the current focus and gaps would be identified, aligned with P.L. 221 plans, and participants would need to be addressed. Administrators, UTACG, the Board, employee groups and student council representatives were discussed as participants as well as the need for an outside facilitator. Future discussion will take place.

Mr. Steed asked for a discussion of ways to reduce spending. Some of the items discussed included a possible reduction in force, the restructuring of team and block scheduling at the secondary level, a hiring freeze, an increase in class sizes, a reduction of extracurricular activities/personnel, the elimination of certain programs and/or asking tax payers for a referendum. More information will be provided to the Board.

Dr. Copp shared that he had been provided with information that the Indiana Supreme Court had ruled that it was illegal to test for tobacco through a decision regarding Penn-Harrison schools. Dr. Milhon-Baer will check on this information and report back to the Board.

The Board shared information with regard to recent events. Mr. Steed shared Central Nine's machine tool/technology program and a program where students work four days and go to school one day per week. Mr. Steed would like to invite some Central Nine students to share information about their learning experiences. Mrs. Hall shared information about a recent meeting she attended of the Education Foundation as well as recent Broad-Based Planning Committee meetings for the High Ability program. Mr. Copp reported on a recent meeting of the legislative information committee.

The next regular meeting will be held on April 7 at 7 p.m. Possible agenda items for the next meeting include a report regarding the High Ability Program, recommendations from the Facilities Advisory Committee, continued study of middle school programming issues, a presentation by Central Nine students, and a report on ISTEP testing. Recommendations will be made to the Board on social studies textbook adoption as well as a continued discussion of funding issues.

The meeting was adjourned at 10:45 p.m.

February 3, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on February 3, 2003. Dr. Davis called the meeting to order at 7:00 p.m. Those in attendance included President Jerry Davis, Vice President Joyce Hall, Secretary Mark Dietel, Board Member Jim Copp, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe. The meeting began with a minute of silence to honor the astronauts killed aboard the space shuttle Columbia.

Dr. Davis requested approval of the meeting's agenda as well as the minutes of the January 6 Board meeting and Board of School Finance meeting. Mrs. Hall recommended one change to the Board minutes. Dr. Copp moved to approve the items as presented with the change. Mr. Dietel seconded, and the items were approved, 4-0.

Dr. Davis welcomed the public to the meeting with a few opening comments.

Center Grove patron, Sherri Marley, spoke to the Board regarding High Ability Programs.

Dr. John Reed presented information to the Board concerning the High Ability Program. He indicated that Center Grove has contracted with Dr. Felicia Dixon, Director of Psychology at Ball State University, to evaluate the selection process being utilized for high ability programming. Center Grove has also contracted with Dr. Cheryll Adams, Director of Ball State Academy for Gifted-Talented to audit the high ability program currently in place at Center Grove and to make recommendations as to any changes she would suggest for the current program as well as the transitioning of sixth grade students into the middle school program for next year. Dr. Reed presented a timeline to the Board and plans to provide an update at the April board meeting. Dr. Copp moved to approve the timeline presented as well as the plan of study for the high ability program. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Milhon-Baer requested approval to allow Camp Invention to offer a one-week program at West Grove Elementary during the upcoming summer. Mrs. Hall moved to approve the agreement with Camp Invention, and Mr. Dietel seconded. The motion passed 4-0.

Dr. Milhon-Baer presented four grants to the Board for approval. The first grant is in the amount of $503.58 and is to be used to purchase Insta Pulse monitors for use at North Grove Elementary. This grant is provided by the Jump Rope for Heart/Hoops for Heart Incentive Program. The second grant is in the amount of $4,000 and is to be used to form a Data Analysis Team to analyze NAEP scores and to develop curriculum. This grant is from High Schools That Work funding. A third grant was received in the amount of $9,728 in order to explore the career academy concept and alternative scheduling at the high school level. This is an extension to the July 2002 Career Academies Grant. The fourth and final grant is in the amount of $500 from State Farm for Center Grove High School on behalf of Sharon Ballard-Steinzinger, a State Farm employee who volunteered over 40 hours of her time during the year. Dr. Copp moved to approve the receipt of the four grants. Mrs. Hall seconded the motion, and it was approved 4-0.

Dr. Milhon-Baer provided a list of second semester fund-raising activities for approval. Mrs. Hall moved to approve the list as presented. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Milhon-Baer introduced Dave Statler and Larry Paul of Odle, McGuire and Shook. A report was provided on the progress at Center Grove Middle School North.

Dr. Milhon-Baer presented a Conflict of Interest form from Jodi Westie for approval. Mrs. Hall moved to accept the Conflict of Interest form. Mr. Dietel seconded, and the motion passed 4-0.

Mr. Wolfe presented a financial report to the board, including a budget summary for 2002 as well as projected revenue and spending for the budget year 2003.

Mr. Wolfe presented a list of checks to the board which are at least two years old and need to be cancelled. Mr. Dietel moved to authorize Mr. Wolfe to declare the old checks as null and void. Mrs. Hall seconded, and the motion passed 4-0. Mr. Wolfe commented that an attempt will be made to re-issue new checks.

Dr. Milhon-Baer presented a contribution request from Center Grove Education Foundation. Last year the Board made a donation to the foundation in the amount of $10,000. Dr. Copp moved to approve a donation to the Foundation in the amount of $10,000 for this year, payable from the Pepsi fund.
Mr. Dietel seconded, and the motion passed 4-0. Mr. Dietel asked that the Board be provided with a history of the Pepsi fund since there are three new board members who are not familiar with this fund.

The following monthly business items were presented for approval:
· Personnel Report
· Field Trip Report
· Voucher #38675-38867 totaling $524,539.9
· January payrolls totaling $2,209,684.73

Dr. Reed asked that one of the field trips be removed from the field trip report before it was voted on, as past practice had not included out-of-state overnight trips by middle school groups. Mrs. Hall moved to approve the monthly business items with the deletion of the middle school overnight trip. Mr. Dietel seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented proposed changes to the following policies:
142.2 Oath
2531 Copyrighted Works
2416 Student Privacy and Parental Access to Information
2460.02 Least Restrictive Environment
3217, 4217 5772, 7217 Weapons (professional staff, support staff, students, property)
3430.01, 4430.01 Family & Medical Leaves of Absence (FMLA)(professional staff, support staff)
5111 Eligibility of Resident/Nonresident Students
5610 Removal, Suspension, and Expulsion of Students
5895 Student Employment
6152 Student Fees and Charges
7540 Computer Technology and Networks
7540.01 Technology Privacy
7540.02 Corporation Web Page
7540.03 Acceptable Use Policy - Technology
8330 Student Records

After discussion, Mrs. Hall moved to approve the policy changes on first reading with the understanding that revisions will be made to the following policies:
5111 Eligibility of Resident/Nonresident Students
5895 Student Employment
8330 Student Records

Dr. Milhon-Baer provided information to the Board regarding the formation of the Coalition of Growing and Suburban School Districts. After discussion, the decision was made that Center Grove would not join this group at the present time. Dr. Copp asked about the possibility of forming a committee of White River Township residents to provide representation for Center Grove at the State legislature. Dr. Copp and Dr. Milhon-Baer will confer about this possibility at a later date.

The Board shared information with regards to recent events.

The next regular meeting will be held on March 3 at 7 p.m. Possible agenda items for the next meeting include a report from the Facilities Advisory Committee, a report from Energy Education, a request to approve the 2003-04 school year calendar and information concerning summer school. There will be a farm auction preceding the next board meeting. Also at the next meeting a discussion will be held concerning the vision of the school corporation.

The meeting was adjourned at 9:40 p.m.

January 6, 2003
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on January 6, 2003. Mrs. Hall called the meeting to order at 7:00 p.m. Those in attendance included President Joyce Hall, Vice President John Steed, Board Members Jim Copp, Jerry Davis and Mark Dietel, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Mrs. Hall requested approval of the meeting's agenda. Mr. Copp moved to approve the agenda as presented and Dr. Davis seconded.

Mrs. Hall welcomed the new School Board members to the meeting, and administered the oath of office.

Mrs. Hall asked for nominations for President of the Board for the coming year. Mr. Dietel nominated Dr. Davis, and Mr. Copp seconded the nomination. The nomination passed 5-0. Dr. Davis assumed the gavel and presided during the remainder of the meeting. Mr. Dietel nominated Mrs. Hall for Vice President of the Board, and Mr. Copp seconded the nomination. The vote was 5-0 to approve the nomination. Mrs. Hall nominated Mr. Dietel to serve as Board Secretary. Mr. Copp seconded, and the nomination passed 5-0.

In further reorganization of the Board, Dr. Davis stated that board members would serve as representatives and liaisons to various groups and committees (see attached). Regular meetings will continue on the first Monday of the month, with the exception of September. Due to the Labor Day holiday, the regular September meeting will be held on Monday, September 8. Mrs. Hall made a motion to accept the reorganization as presented. Mr. Copp seconded, and the motion passed 5-0.

Dr. Davis welcomed the public to the meeting and made opening comments expressing the Board's desire to serve the corporation and appreciation for the support received.

Dr. Milhon-Baer introduced Center Grove High School teacher, Walt Roach. Mr. Roach introduced Photography students who recently entered a contest sponsored by the Indiana Historical Society. Mr. Roach also provided a display of photographs for viewing. The Board offered to sponsor a pizza party to reward the students' efforts.

There were no patrons signed up to address the Board.

Dr. Milhon-Baer introduced Dave Statler and Larry Paul of Odle, McGuire and Shook, and Bill Gervasio, Center Grove's Clerk of the Works. A report was provided on the progress at Center Grove Middle School North. The project is 68% complete and on schedule for Fall's opening. A plaque was presented to the school corporation by Odle McGuire and Shook recognizing Center Grove Middle School North for educational design excellence by American School & University. A copy of the Architectural Portfolio 2002 featuring the design was also given to the Board.

The following monthly business items were presented for approval:
· Personnel Report
· Minutes of the December 2 Board meeting
· Field Trip Report
· Voucher #38370-38622 totaling $2,370,457.26
· Payrolls dated 12/6/02 & 12/20/02 and Experience Factor dated 12/13/02 totaling $1,482,144.01

Mr. Copp moved to approve the monthly business items with one correction to the minutes. Mr. Dietel seconded, and the motion passed 5-0.

Dr. Milhon-Baer presented Conflict of Interest statements provided by Mr. Steed. Mrs. Hall moved to accept the statements as presented. Mr. Copp seconded, and the motion passed 4-0, with Mr. Steed abstaining from the vote.

Dr. Milhon-Baer asked Mr. Wolfe to explain the process involved in choosing a depository for the school corporation. Mr. Wolfe provided this information and recommended that Center Grove continue to use Fifth Third Bank as a depository. Mr. Copp moved to approve the recommendation as presented. Mrs. Hall seconded, and the motion passed 5-0.

Dr. Milhon-Baer recommended approval for the school corporation to apply for and accept three grants as follows: Title V in the amount of $35,095; Enhancing Education through Technology in the amount of $4,827; and, Elementary and Secondary Education Act (ESEA) in the amount of $119,623. Mr. Dietel moved to approve the request as presented. Mr. Copp seconded, and the motion passed 5-0.

Under Other Business Dr. Reed reviewed with the Board upcoming events with regard to the high ability program, and Dr. Milhon-Baer reminded the Board of the upcoming ISBA Winter Board Academy. Mr. Dunn asked all Board members interested in attending legislative breakfasts to let him know.

The next regular meeting will be held on February 3 at 7 p.m. Possible agenda items for the next meeting include a request to cancel old checks, a contribution request from Center Grove Education Foundation, a request to approve second semester fund-raising activities and a information concerning high ability student programming. The Board requested a timeline of staffing and programming issues for Center Grove Middle School North. Mr. Dunn indicated that the Facilities Advisory Committee would meet in the near future, and they should be ready to provide a report to the Board at the regular March meeting.

Mrs. Hall moved to adjourn the meeting at 8 p.m. Mr. Dietel seconded, and the motion passed 5-0.