December 2, 2002

A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on December 2, 2002. Mrs. Hall called the meeting to order at 7:00 p.m. Those in attendance included President Joyce Hall, Vice President John Steed, Secretary Tammy Malone, Board Members Jeff Sickmeier and Joe Pitcher, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Mrs. Malone moved to approve the agenda as presented. Mr. Picher seconded, and the agenda was approved 5-0.

Mrs. Hall welcomed the public to the meeting.

Dr. Milhon-Baer introduced teachers Sharon Hoff and Beverly Ladyga, both recipients of the Lilly Teacher Creativity Fellowship. Mrs. Hoff and Mrs. Ladyga provided a presentation of their trip to Kenya. Mrs. Hoff was also a recipient of the Fulbright Memorial award, and she shared information about her trip to Japan.

Four patrons were registered for public participation. Annette Magjuka, Harold Sisson, Sherry Buckley and Sharon Sullivan spoke to programs for high ability students.

Dr. Milhon-Baer introduced Duane Odle and Larry Paul of Odle, McGuire and Shook, and Bill Gervasio, Center Grove's Clerk of the Works. A report was provided on the progress at Center Grove Middle School North.

Mr. Dunn requested approval of a change order in the amount of $22,079 to handle erosion control and $13,925 to provide water to the practice football field at Center Grove Middle School North. Mr. Steed moved to approve the change order as presented. Mr. Sickmeier seconded, and the motion passed 5-0.

Dr. Milhon-Baer introduced Dr. John Reed who provided the Board with an update on high ability programs currently in place at all schools. Dr. Reed stated the elementary Broad Based Planning Committee (BBPC) would meet this month, and the secondary BBPC will meet in January 2003. Issues of identification, program consistency across the elementary schools, and professional development for teachers were discussed at length by Board members and the administration. After the new Board members are seated in January, the Board will need to discuss these issues and determine direction and focus for the future.

Student Services Director Walt Aldorisio and High School Assistant Principal Matt Shockley provided the Board with an update on the use of drug, alcohol and tobacco at the high school along with a report on drug testing. Results show a reduction of use. Consensus was that many efforts are causing this reduction, and efforts need to continue.

The following monthly business items were presented for approval:
· Personnel Report
· Minutes of the November 4 Board meeting
· Field Trip Report
· Voucher #38029-38313 totaling $755,155.48
· Payrolls dated 11/08/02 & 11/22/02 totaling $1,562,344.64

Mr. Steed moved to approve the monthly business items as presented. Mr. Sickmeier seconded, and the motion passed 5-0.

Dr. Milhon-Baer recommended boundaries for the division of students between the two middle schools beginning in the Fall of 2003. This map included an area to be used for enrollment management as needed. Mr. Steed moved to approve the boundaries as presented. Mrs. Malone seconded, and the motion passed 5-0.

Dr. Milhon-Baer introduced Mr. Wolfe who recommended approval of the bid from Virco in the amount of $110,500 to purchase student desks for Center Grove Middle School North. Mr. Sickmeier moved to approve the recommendation. Mr. Pitcher seconded, and the motion passed 5-0.

Mr. Wolfe requested permission to transfer and balance appropriations within the six funds in order to close the books on December 31, 2002. Mrs. Malone moved to approve the transfer of funds. Mr. Steed seconded, and the motion passed 5-0.

Mr. Wolfe requested the Board authorize the issuance of tax anticipation warrants in 2003. Mr. Sickmeier asked Mr. Wolfe to explain to the audience why school districts issued tax warrants. Mr. Wolfe explained that public school funding from state and local sources is not as regular as expenses. To help bridge the funding gap, public school corporations issue tax warrants. Mr. Wolfe further explained that 2003 will be a challenge due to the delay of state tuition support in January and the uncertainty of property tax payments due to reassessment. Mr. Pitcher moved to approve the request as presented. Mr. Steed seconded, and the motion passed 5-0.

Mr. Dunn presented food service bids to the Board for approval. Mr. Steed moved to approve the bids as presented. Mrs. Malone seconded, and the motion passed 5-0.

Mr. Dunn recommended the Board allow a right-of-way to the County on Sugar Grove property along Berry Road for a total of $7,100. Mr. Steed moved to approve the right-of-way. Mrs. Malone seconded, and the motion passed 4-0 with Mr. Pitcher abstaining.

Dr. Milhon-Baer recognized retiring Board members with a Center Grove blanket. Mrs. Hall presented each retiring Board member with a rocking chair on behalf of the Board. Significant contributions were shared..

Under Other Business Dr. Milhon-Baer noted that the latest revision of Policy 0151 from NEOLA should have read, "The Board shall organize annually on or before January 15 . . ." rather than January 5. Dr. Milhon-Baer asked that the first meeting in January be moved to January 13 rather than having it on January 6 since this is the first day back from vacation for staff members. Mr. Sickmeier moved to change the meeting to January 13. Mrs. Hall seconded, but the motion was defeated by a vote of 2-3.

Possible items to be discussed at the next Board meeting include the reorganization of the Board, a request to cancel old checks, a report on Center Grove Middle School South and a discussion of building a new elementary school.

Mr. Steed moved to adjourn the meeting at 9:55 p.m. Mrs. Malone seconded, and the motion passed
5-0.

November 7, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on November 7, 2002. Mrs. Hall called the meeting to order at 7:00 p.m. Those in attendance included President Joyce Hall, Vice President John Steed, Secretary Tammy Malone, Board Members Jeff Sickmeier and Joe Pitcher, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Mr. Sickmeier requested that a discussion of new board member orientation be added under Other Business. Mr. Pitcher moved to approve the agenda as amended. Mr. Steed seconded, and the agenda was approved 5-0.

Mrs. Hall welcomed the public to the meeting. There were four patrons registered for public participation including John Baker, Richard Magjuka, Barb Hoch and Julie Wynn. All patrons spoke regarding the Extended Learning Program.

Dr. Milhon-Baer introduced Duane Odle and Larry Paul of Odle, McGuire and Shook, and Bill Gervasio, Center Grove's Clerk of the Works. A report was provided on the progress at Center Grove Middle School North.

Center Grove parent, Sherri Marley, addressed the Board regarding concerns about the Extended Learning Program. Mrs. Marley's notes were received. Mr. Steed asked the administration to provide a report concerning the issues raised by Mrs. Marley and to bring it back to the Board in the near future.

The following monthly business items were presented for approval:
· Personnel Report
· Minutes of the October 7 Board meeting
· Field Trip Report
· Voucher #37672-37974 totaling $925,403.67
· Payrolls dated 10/11/02 & 10/22/02 totaling $1,492,588.39

Mr. Steed noted that past practice for choir/band major trips had been to approve those on an every-other-year basis, and that guidelines need to be written to cover this practice. Mr. Steed moved to approve the monthly business items with one correction to the minutes. Mr. Sickmeier seconded, and the motion passed 4-0 with Mrs. Malone abstaining.

Dr. Milhon-Baer introduced Dana Kaminski, who will be the new principal at Center Grove Elementary School.

Dr. Milhon-Baer requested approval of the contract with United Teachers Association of Center Grove for the school year 2002-03. Mr. Sickmeier moved to approve the contract as presented. Mr. Pitcher seconded, and the motion passed 4-0 with Mr. Steed abstaining.

Dr. Milhon-Baer recommended approval for an additional appropriation resolution prepared by Mr. Wolfe. Mr. Steed moved to approve the additional appropriation in the amount of $342,000. Mr. Pitcher seconded, and the motion passed 5-0.

Mr. Dunn requested approval of a change order in the work being done at the tennis court to provide for approximately 4 inches of dirt to be replaced with stone. Mr. Dunn requested that the amount set aside for Global Asphalt is raised to a maximum of $35,000. Mr. Steed moved to approve this request. Mr. Sickmeier seconded, and the motion passed 5-0.

Dr. Milhon-Baer recommended approval of a request presented by Mr. Wolfe to advertise for bids on student desks for Center Grove Middle School North. Mr. Wolfe stated that a recommendation would then be ready to bring to the Board at the December meeting. Mr. Sickmeier moved to approve the request as presented. Mrs. Malone seconded, and the motion passed 5-0.

Dr. Milhon-Baer recommended approval of the G/T grant from the state. Dr. Reed reported to the Board that the G/T grant this year is in the amount of $22,969, which is $6,000 less than the amount provided last year. Mrs. Malone moved to approve the G/T grant. Mr. Steed seconded, and the motion passed 5-0.

Dr. Milhon-Baer recommended approval of a Lilly LSEO Teacher Grant to be awarded to Rebekah Smith and Jon Rugenstein of Center Grove Elementary. The grant is for $500 and is to be used for the 4th and 5th grade science lab. Mr. Pitcher moved to accept the Lilly grant. Mr. Steed seconded, and the motion passed 5-0.

Under Other Business Mr. Sickmeier reminded the Board that past practice had been to provide new board members with a weekly update and also to invite the new board members to attend Executive Sessions in addition to the regular Board meetings.

Mr. Steed reminded the Board that the C-9 Governing Board Banquet will be held on November 14. He asked that new board members be invited to attend as a courtesy. Mrs. Hall reminded the Board of two upcoming ISBA workshops.

The next regular meeting will be held on December 2 at 7 p.m. Possible agenda items for the next meeting include a report from Energy Education, a recommendation for middle school boundaries, a vote to transfer appropriations to balance the books for the year, a timeline for building a new elementary, and public recognition of staff and students. The Board also has requested a report from administration concerning the Extended Learning program prior to the end of the year.

Mr. Sickmeier moved to adjourn the meeting at 8:25 p.m. Mrs. Malone seconded, and the motion passed 5-0

October 7, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on October 7, 2002. Mrs. Hall called the meeting to order at 7:00 p.m. Those in attendance included President Joyce Hall, Vice President John Steed, Board Members Jeff Sickmeier and Joe Pitcher, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Milhon-Baer requested Energy Education be removed from the agenda and that a discussion of adding sprinklers to Center Grove Elementary be added under Other Business. Mr. Steed requested a discussion of the proposed animal shelter be added under Other Business. Mr. Pitcher moved to approve the agenda as amended. Mr. Steed seconded, and the agenda was approved 4-0.

Mrs. Hall welcomed the public to the meeting. There were no patrons registered for public participation.

Dr. Milhon-Baer introduced Karen Davis, Center Grove Community School Corporation's nominee for Teacher of the Year. Mrs. Davis explained the selection process for this award. The Board congratulated Mrs. Davis and extended her the opportunity to award her $1,000 to further her education.

Dr. Milhon-Baer introduced Matt Shockley, Assistant Principal at Center Grove High School. Mr. Shockley introduced Student Council representative, Jamie Clawson, and sponsors, Rick Jones and Anne Frederick. Miss Clawson spoke to the Board concerning the Indiana Association of Student Councils state convention which Center Grove will host on November 8 and 9, 2003.

Dr. Milhon-Baer introduced Duane Odle and Larry Paul of Odle, McGuire and Shook, and Bill Gervasio, Center Grove's Clerk of the Works. A report was provided on the progress at Center Grove Middle School North.

Dr. Milhon-Baer introduced Lonnie Therber of Therber, Brock & Kramer to present information to the Board concerning financing of future facilities. Mr. Therber's recommendation to the Board indicated that interest rates were very low at this time, and that Center Grove is in a good position financially to begin additional building project(s). As a result of the discussion, Mr. Dunn asked Mr. Therber and Mr. Odle to work together to prepare a timeline for funding through the opening of a new building. This will be presented to the Board in November.

Dr. Milhon-Baer introduced Mr. Wolfe, who presented a quarterly financial report to the Board.
Mr. Wolfe indicated that the General Fund is proportional with previous financial projections.

The following monthly business items were presented for approval:
· Personnel Report
· Minutes of the September 9 & 23 Board meetings
· Field Trip Report
· Voucher #37368-37603 totaling $1,041,557.18
· Payrolls dated 9/13/02 & 9/27/02 totaling $1,474,730.37

Mr. Steed moved to approve the monthly business items as presented. Mr. Sickmeier seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented Conflict of Interest forms to the Board for approval. Mr. Sickmeier moved to accept the forms as presented, and Mr. Pitcher seconded the motion. Mr. Steed asked whether the forms presented by Jerry Dunn and Courtney Steed should be marked as "annual" rather than "single" transaction disclosures. Dr. Milhon-Baer agreed to contact the individuals. The motion passed 4-0 to accept the Conflict of Interest statements with changes, if needed, to the two forms discussed.

Mr. Dunn presented information on bids received for renovation of the high school tennis courts. Globe Asphalt provided the lowest bid in the amount of $164,700 which was considerably lower than the $275,000 set aside for this project. Mr. Sickmeier moved to approve awarding this bid to Globe Asphalt. Mr. Pitcher seconded, and the motion passed 4-0.

Dr. Milhon-Baer requested approval of salary and benefits for out of the unit employees for school year 2002-03. Mr. Steed moved to approve the changes in salaries as presented. Mr. Sickmeier seconded, and the motion passed 4-0.

Dr. Milhon-Baer requested a blanket approval of post-season athletic travel rather than bringing each item to the Board separately. Mr. Pitcher moved to approve the request. Mr. Steed seconded, and the motion passed 4-0.

Mr. Steed, Center Grove's representative on the Central Nine Board, reported that he will he will be unable to attend the next Central Nine meeting and would like for another board member to attend in his place. Mr. Steed requested a vote be taken at tonight's meeting to determine Center Grove's official stand on whether Central Nine should sell or lease a portion of their property to the county to build a new animal shelter. The result of the vote could then be presented at the Central Nine meeting. Mr. Steed moved to vote "yes" regarding the sale of property for the animal shelter, and Mrs. Hall seconded the motion. During discussion, Mr. Sickmeier asked if Central Nine had provided any future plans for the property in question. Mr. Steed indicated that future plans for the property had not been discussed. Mr. Sickmeier moved to amend the motion to instruct the Center Grove representative to pursue tabling the motion to provide Central Nine administration the opportunity to present any long-term plans for use of the property in question. In the event the motion is not tabled and a vote is taken, then the Center Grove representative will be asked to vote "yes" to the sale or lease of the property for an animal shelter. Mr. Steed seconded the amendment to the motion made by Mr. Sickmeier. The vote was 4-0 in favor of the amended motion. Mr. Pitcher will represent Center Grove at the upcoming Central Nine meeting.

Mr. Dunn presented the option to the Board to add a sprinkler system at Center Grove Elementary, even though it is not required by code, to provide additional safety for the students. He indicated that we will have opportunity to add sprinklers to this building because of a credit coming back to us from the bulletin board issue. Mr. Steed moved to approve the addition of sprinklers with a total cost not to exceed $106,000. Mr. Sickmeier seconded, and the motion passed 4-0.

Dr. Milhon-Baer commended the efforts made by all Center Grove staff during the September 20 storm. The Board agreed to provide each individual building a meal or some other means of appreciation for the extra consideration provided to students on September 20.

Mrs. Hall reported on a recent ISBA conference. Mr. Steed reported that Central Nine will hold an open house on November 12 from 6:30-8 p.m. and will have their board banquet on November 14. Mrs. Hall reported on upcoming board training through Region 8. She announced that since all five board members have attended different conferences and spent extra time to receive training, Center Grove has been designated a master board by the ISBA.

The next regular meeting will be held on November 4 at 7 p.m. Possible agenda items for the next meeting include teacher recognition, the possible posting of two positions for Center Grove Middle School North and presentation of a timeline for a new building. Dr. Milhon-Baer mentioned the possibility that a second meeting may be needed in October for the appointment of a principal at Center Grove Elementary and/or for the purpose of contract negotiations. This meeting will be scheduled only if needed to expedite these two issues.

Mr. Sickmeier moved to adjourn the meeting at 8:50 p.m. Mr. Pitcher seconded, and the motion passed 4-0.

September 23, 2002
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An Executive Session was held on September 23, from 7:20-10 p.m. Those in attendance included President Joyce Hall, Vice President John Steed, Secretary Tammy Malone, Board Member Joe Pitcher, Board Member Jeff Sickmeier, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe, and Human Resources Director, Steve Davis.

#2. Strategy discussion with respect to: A. collective bargaining
#8. To discuss job performance evaluation of individual employees.

Discussion was held on the indicated items only, as specified in the public notice.
Not Applicable

Board of School Trustees, Center Grove Community School Corporation
I.C. 5-15-1.5-2 and
I.C. 5-14-1.5-6 As Amended

September 9, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held on September 9, 2002. Mrs. Hall called the meeting to order at 7:00 p.m. Those in attendance included President Joyce Hall, Vice President John Steed, Board Members Jeff Sickmeier and Joe Pitcher, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Dr. Milhon-Baer requested the addition of two items under Other Business and the deletion of items 2 and 3 from the agenda for the executive session. Dr. Milhon-Baer requested technology bids be discussed immediately following the report on Center Grove Middle School North. Mr. Steed moved to approve the agenda as amended. Mr. Pitcher seconded, and the agenda was approved 4-0.

Mrs. Hall welcomed the public to the meeting. There were no patrons registered for public participation.

Dr. Milhon-Baer introduced Duane Odle, Daryl Cooper and Larry Paul of Odle, McGuire and Shook, and Bill Gervasio, Center Grove's Clerk of the Works. A report was provided on the progress at Center Grove Middle School North.

Mr. Dunn and Daryl Cooper of Odle, McGuire and Shook, provided information on technology bids received for Center Grove Middle School North. The low bidder was Matrix Integration and the base bid price was $787,431. Matrix will subcontract with vendors for the work including a telephone system to be installed by Encompass. This is the same phone system currently being used on the main campus. After discussion, Mr. Steed moved to approve the bid as presented. Mr. Sickmeier seconded, and the motion passed 4-0.

Dr. Milhon-Baer introduced Dick Ratliff, Energy Education Coordinator. Mr. Ratliff presented a brief report to the Board and will provide a later presentation. The Board asked Mr. Ratliff to bring them a list of items with which they could provide assistance.

The following monthly business items were presented for approval:
· Personnel Report
· Minutes of the August 19 Board meeting
· Voucher #37039-37308 totaling $10,255,655.76
· Payrolls dated 8/16/02 & 8/30/02 and totaling $1,221,464.68
· Field Trip Report

Mr. Wolfe noted that voucher 37284 had been incorrectly posted and is actually half the amount shown on the report. Mr. Steed moved to approve the monthly business items with the noted change on voucher 37284. Mr. Pitcher seconded, and the motion passed 4-0.

Dr. Milhon-Baer introduced Mr. Wolfe who requested permission to adopt the 2003 budget as presented on August 19 with the designated changes having been made. Mr. Sickmeier moved to adopt the 2003 budget as presented while acknowledging that the budget reflects a deficit in spending in the general fund. Mr. Steed seconded the motion, and the motion passed 4-0.

Dr. Milhon-Baer presented a list of fund raising activities for Fall of 2002 similar to fund raising activities during the last school year. Two new activities--band and choir sponsorship programs-were also presented as was a draft of sponsorship guidelines, proposed by Dr. Long, Principal of Center Grove High School. These guidelines have been designed to apply to all future patron programs. For clarification it was reiterated that all future fund-raising activities, including patron/sponsorship programs, are to follow the specified procedure for fund raising. After discussion Mr. Sickmeier moved to approve the list of fund-raising activities including the new band and choir sponsorship programs. Mr. Steed seconded and the motion passed 4-0.

Dr. Milhon-Baer presented the following policies for a second reading.
142 Election/Appointment
142.2 Oath
2700 Annual Performance Report
3362 Anti-Harassment (also 4362 & 5517)
4162 Drug and Alcohol Testing of CDL License Holders
5330 Use of Medications
6220 Budget preparation
6423 Use of Credit Cards

This second reading includes an addition to policy 5330 made at the last Board meeting. Mr. Pitcher moved to approve the motion. Mr. Steed seconded, and the motion passed 4-0.

Under Other Business, Dr. Milhon-Baer informed the Board that the high school had recently received two grants through the Johnson County Community Foundation. A grant in the amount of $1,790 is to be used for the purchase of stringed instruments for the orchestra program. Another grant in the amount of $214 is to be used to support the high school's golf program. Mr. Sickmeier moved to accept the two grants from the Johnson County Community Foundation. Mr. Steed seconded, and the motion passed 4-0. Dr. Milhon-Baer indicated that Dr. Long would be writing a thank you letter, and the Board asked Dr. Milhon-Baer to send a letter of thanks on their behalf as well.

Mr. Dunn reported on a previous request from IPL for a change in easement to facilitate their voice stream wireless network. Mr. Dunn reported that this change will not interfere with our wireless network, and he also reported that county approval is not needed. Mr. Dunn recommended approval of this request, noting that IPL had originally offered $500; however, we requested payment of $2,500, and they have agreed to this amount. Mr. Pitcher moved to approve the easement as presented. Mr. Steed seconded, and the motion passed 4-0.

Dr. Milhon-Baer reported enrollment to the Board. She also reported on the forum recently held at West Grove Elementary concerning redistricting for the middle school boundaries.

Mr. Steed reported that Central Nine was having a board meeting on Thursday, and he would be unable to attend. Mrs. Hall will represent Center Grove at the Central Nine meeting.

The next regular meeting of the Board will be held on October 7. An executive session will be held on September 23 for the purpose of employee evaluation as well as an update on collective bargaining. Possible agenda items for October 7 include a report on Center Grove Middle School North and a report on Energy Education.

Mr. Pitcher moved to adjourn the meeting at 8:30 p.m. Mr. Steed seconded, and the motion passed 4-0.

August 19, 2002
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The 2003 Budget Hearing was held at 7:00 p.m. on August 19, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Board Member Joe Pitcher, Board Member Jeff Sickmeier, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

The 2003 budget was presented, and the audience was provided the opportunity to ask questions. After discussion, the hearing was closed.

A regular meeting of the Center Grove Community School Corporation Board of School Trustees began immediately following the budget hearing. Mrs. Hall called the meeting to order at 7:08 p.m. Mr. Steed requested the addition of a report concerning Central Nine under "Other Business." Dr. Milhon-Baer requested the addition of addendums to the personnel and field trip reports. Mr. Steed moved to approve the agenda as amended. Mr. Pitcher seconded, and the agenda was approved 4-0.

Mrs. Hall welcomed the public to the meeting. There were no patrons registered for public participation.

Dr. Milhon-Baer provided an update on current enrollment along with plans to employ approximately 25 Prime Time assistants.

Mr. Dunn, along with Center Grove Middle School North Principal Jack Gardner and Center Grove Middle School Principal Sally Gillespie, provided the Board with nine possible options for redistricting for the middle schools. After discussion, the Board designated four of the options as having the most potential (Options 2A, 2D, 2E and 2F). These options, along with a discussion of why the other options were not selected, are to be presented at upcoming Open Forums. The dates for these forums are September 4 at West Grove Elementary, September 10 at Center Grove Elementary and September 12 at Sugar Grove Elementary. The Board agreed by consensus that subdivisions should be kept together. After receiving public input at the forums, Dr. Milhon-Baer will bring a recommendation to the Board.

Dr. Milhon-Baer discussed with the Board the possibility of giving staff members an additional option for deferring compensation toward retirement. Mr. Wolfe provided information on the 457 Plan, noting that this option would not impact the corporation financially. Mr. Steed moved to approve the resolution as presented. Mr. Sickmeier seconded, and the motion passed 4-0.

The following monthly business items were presented for approval:
· Personnel Report and Addendum
· Minutes of the August 5 Board meeting
· Field Trip Report and Addendum

After discussion, Mr. Sickmeier moved to approve the amended monthly business items with corrections. Mr. Steed seconded, and the motion passed 4-0.

Dr. Milhon-Baer introduced Judy Apple, Curriculum Director, who presented new curricula for high school English and K-6 social studies and science. After discussion, Mr. Pitcher moved to approve the curricula as presented. Mr. Sickmeier seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented the following policies for a first reading.
142 Election/Appointment
142.2 Oath
2700 Annual Performance Report
3362 Anti-Harassment (also 4362 & 5517)
4162 Drug and Alcohol Testing of CDL License Holders
5330 Use of Medications
6220 Budget preparation
6423 Use of Credit Cards

Mr. Sickmeier moved to approve the first reading of the proposed policy revisions with an additional change to Policy 5330. Mr. Pitcher seconded, and the motion passed 4-0.

Dr. Milhon-Baer and Mr. Dunn presented a request from Steve Case, representing IPL, for an easement to install an antenna to facilitate wireless communication. The Board requested additional information. The easement will be discussed again in the near future.

Mr. Dunn presented a request from Bargersville to grant a sewer easement on the bantam football field property. Mr. Steed moved to grant the easement for $10 per linear foot with the provision of a lateral connection to the closest restroom on the Bantam Football field. Mr. Pitcher seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented a recommendation for support staff salary and benefits for the 2002-03 school year. Mr. Steed moved to approve the recommendation as presented. Mr. Pitcher seconded, and the motion passed 4-0.

Under "Other Business," Mr. Steed presented a report concerning potential plans for property owned by Central Nine. The county has requested that a portion of the property be considered for use as an animal shelter.

Mr. Pitcher left the meeting at 9:05 p.m.

The next regular board meeting will be held on September 9 at 7 p.m. Possible agenda items include a second reading of policy changes, a report on Center Grove Middle School North, technology bids and enrollment information.

Mr. Steed moved to adjourn the meeting at 9:15 p.m. Mr. Sickmeier seconded, and the motion passed 3-0.

August 5, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on August 5, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Board Member Joe Pitcher, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Mrs. Hall called the meeting to order at 7:00 p.m. Dr. Milhon-Baer requested the addition of an addendum to the personnel and field trip reports as well as a report under Board and Superintendent reports. Mr. Pitcher moved to approve the agenda as amended. Mr. Steed seconded, and the agenda was approved 3-0.|

Mrs. Hall welcomed the public to the meeting. There were no patrons registered for public participation.

Dr. Milhon-Baer introduced Duane Odle and Larry Paul of Odle, McGuire and Shook, and Bill Gervasio, Center Grove's Clerk of the Works. A report was provided on the progress at Center Grove Middle School North.

Mr. Dunn introduced Daryl Cooper of Odle, McGuire and Shook. Mr. Cooper presented a technology package for Center Grove Middle School North to be advertised for bids. The cost estimate for the project is $1,125,000. Mr. Pitcher moved to approve advertising of the technology bids as presented. Mr. Steed seconded, and the motion passed 3-0.

Mr. Dunn requested permission to advertise for bids to renovate the tennis courts. This renovation will be scheduled to begin on October 10, 2002. Mr. Pitcher moved to approve the permission to advertise. Mr. Steed seconded, and the motion passed 3-0.

The following monthly business items were presented for approval:
· Personnel Report and Addendum
· Minutes of the July 22 Board meeting
· Voucher #36793-36982 totaling $1,435,498.29
· Payrolls dated 7/3/02 & 7/18/02 and 8/1/02 totaling $1,565,384.72
· Field Trip Report and Addendum

After discussion, Mr. Pitcher moved to approve the monthly business items with the deletion of the "Recommendation for new administrators" section from the personnel report. Mrs. Hall seconded, and the motion passed by a majority vote of 2-0, with
Mr. Steed abstaining. Mr. Steed's abstention goes to the majority.

Mr. Wolfe presented the Board with a resolution for a transfer of funds from the Debt Service Fund to the General Fund in order to replace the tuition support that will be reduced by the State in December 2002. Mr. Steed moved to approve the transfer of funds in the amount of $395,632 from the Debt Service to the General Fund. Mr. Pitcher seconded, and the motion passed 3-0. Mrs. Hall appointed Mr. Pitcher to serve as Acting Secretary in Mrs. Malone's absence in order to sign the Resolution.

Dr. Milhon-Baer requested permission to use Pepsi funds to pay for the upcoming teacher luncheon on August 12. Mr. Steed moved to approve up to $3,000 be used for the luncheon from the Pepsi fund. Mr. Pitcher seconded, and the motion passed 3-0.

There was nothing presented under "Other Business."

Dr. Milhon-Baer informed the Board of recent changes to the Title I program. She asked Dr. Reed to explain these changes and the anticipated effect they will have on Center Grove students. After discussion, Mr. Steed moved that the Board direct the Superintendent to prepare a letter to "the powers that be," expressing concern over the new Title 1 regulations and how they will impact the School Board's stated obligation to "put children first" as provided for in the Board's Code of Ethics. Mr. Pitcher seconded, and the motion passed 3-0. A short recess was taken from 7:50 to 7:55 p.m.

Mrs. Hall informed the Board of upcoming Indiana School Board Association activities including the Board Member Leadership Seminar on August 24, the annual conference on September 16-17, and the upcoming forums for new school board candidates. The Board discussed the past practice of the school corporation paying the fee for new Center Grove candidates to attend this event and agreed by consensus that this practice should be continued for the upcoming election. Dr. Milhon-Baer stated that she is planning to invite the new candidates to meet with her after the closing date to file for election. She plans to provide the information about the forum to them at that time.

A special board meeting will be held on August 19 at 7 p.m. Possible agenda items include a budget hearing, policy updates, recommendations for middle school boundaries, curriculum updates, and a report on student enrollment. Mr. Steed asked Dr. Milhon-Baer to check on a report used in previous years to compare enrollment figures.

Mr. Steed moved to adjourn the meeting at 8:07 p.m. Mr. Pitcher seconded, and the motion passed 3-0.

July 22, 2002
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on July 22, 2002. Those in attendance included Vice President John Steed, Secretary Tammy Malone, Board Members Jeff Sickmeier and Joe Pitcher, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn and Jud Wolfe. Prior to the beginning of the Board Meeting, a public hearing for sale of property was held at 6:55 p.m. There were no comments from the audience.

Mr. Steed called the meeting to order at 7:00 p.m. Mrs. Malone requested time to make a statement under "Other Business." Mr. Sickmeier moved to approve the agenda as presented. Mrs. Malone seconded, and the agenda was approved 4-0.

Mr. Steed welcomed the public to the meeting. No patrons had signed up to address the Board.

Mr. Dunn introduced the members of the Facilities Advisory Committee who were present at the board meeting. The report of the committee was presented, and a discussion was held. The Facilities Advisory Committee was comprised of the following representatives from the community: Lisa Canner, Mindy Carter, Michelle Deckard, Mark Dietel, Mike Duke, Trista Gordon, Jane Greer, Josh McCarty, Bob Nichols, Rex Russell, Harold Sisson, Cheryl Christen, Esther Kovacs, and Dr. William Long.
Mr. Sickmeier moved that the Board instruct the Superintendent to take the report as presented and investigate the financial implications of the various options presented. Mr. Pitcher seconded, and the motion passed 4-0. The Board thanked the committee for its hard work and for the well-organized and thorough report.

Dr. Milhon-Baer reported that options for middle school boundaries would be presented to the Board during either the August 5 or August 19 meeting. After the options are presented to the Board, Dr. Milhon-Baer recommended that public forums be during the month of September to receive input from the community. After discussion, the Board requested that in addition to geographic and school boundary options, a curricular-based option be presented.

Mr. Wolfe presented the 2003 budget to the Board. Each fund and the five budget forms were reviewed and discussed. After discussion, Mr. Wolfe requested board permission to begin advertising the budget with possible adjustments to the CPF to help address the need for professional architectural services. The budget will be advertised on August 7 and August 14 and will be presented to the Board on August 19 along with the bus replacement plan. Mr. Sickmeier moved to approve advertising of the budget. Mr. Pitcher seconded, and the motion passed 4-0.

The minutes of the July 1 meeting were presented for approval. Mr. Pitcher moved to approve them as presented. Mrs. Malone seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented elementary handbooks to the Board for approval. Mr. Pitcher moved to accept all elementary handbooks as presented. Mrs. Malone seconded, and the motion passed 4-0.

Mr. Dunn reported that no bids had been received for asphalt work, therefore he requested permission to pursue the lowest quote received which was from Grady Bros. Mr. Sickmeier moved to accept the lower quote of $41,980 for asphalt work. Mr. Pitcher seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented a summary, prepared by Food Services Director Mary Ellen Sheehan, of bids received for food service items. Mrs. Malone moved to approve the bids as presented. Mr. Sickmeier seconded, and the motion passed 4-0. The Board asked Dr. Milhon-Baer to thank Mrs. Sheehan for her complete and well-organized reports.

Dr. Milhon-Baer requested approval to participate in two matching-fund grants coordinated by the Partnership for a Healthier Johnson County--one to help support the random drug screening program at the high school and the other to help support the Indiana Teen Institute leadership training. Mr. Sickmeier moved to approve the community grants from the Partnership for a Healthier Johnson County as presented in the amounts of $7,500 and $1,375. Mr. Pitcher seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented a request from the high school to allow Johnson Memorial Hospital to purchase calendar magnets for the upcoming school year to be distributed free of charge to high school students. In exchange for the magnets, the hospital's name and address will be printed on the magnet. Mrs. Malone seconded, and the motion passed 4-0.

Under "Other Business," Mrs. Malone informed the Board that due to recent career developments along with family commitments, she has decided not to seek re-election for School Board in the upcoming election.

Possible agenda items for the August meetings include a report on CGMSN, Energy Education, Policy updates, science, social studies and English curricula, advertising for tennis court renovation, advertising for technology for CGMSN, options for middle school boundaries, and a transfer of funds.

The next meeting will be held on August 5 at 7 p.m.

Mrs. Malone made a motion to adjourn the meeting at 8:55 p.m. Mr. Pitcher seconded, and the motion passed 4-0.

July 1, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on July 1, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Board Member Joe Pitcher, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Mrs. Hall called the meeting to order at 7:00 p.m. Dr. Milhon-Baer requested "Energy Education" be removed from the agenda and "Permission to advertise for bids for summer blacktop work" be added under Other Business. Mrs. Hall will add a short report on Indiana School Board Association events and comments about policies. Mr. Pitcher moved to approve the agenda with the noted changes. Mr. Steed seconded, and the agenda was approved 3-0.

Dr. Milhon-Baer introduced Brad Valentine, Transportation Director, who introduced staff members Presley Kegley, Elaine Collins, Joanne Statler and Gary Gilbert. Plaques were awarded and congratulations given to the group for awards received at this year's State Bus Safety Competition.

Mrs. Hall welcomed the public to the meeting. No patrons had signed up to address the Board.

Dr. Milhon-Baer introduced Larry Paul and Lukey Illias of Odle, McGuire and Shook, and Bill Gervasio, Center Grove's Clerk of the Works. A report was provided on the progress at Center Grove Middle School North.

Dr. Milhon-Baer introduced Jud Wolfe, Assistant Superintendent of Financial Services. Mr. Wolfe presented reports to the Board for the 2003-2005 Capital Projects Plan, 2003-2012 Bus Replacement Plan, New Facility Levy Appeal for Center Grove Middle School North, and Transportation Operating Fund Levy Appeal.

The following monthly business items were presented for approval:
· Personnel Report
· Minutes of the June 3 and June 17 Board meetings
· Voucher #36194-36486 totaling $3,763,766.36
· Voucher #36433-36465 totaling $8,169,580.53
· Voucher #36488-36733 totaling $1,245,627.67
· Payrolls dated 6/6/02 & 6/20/02 and 6/14/012 lump sum payments totaling $2,016,473.71

Mr. Steed moved to approve the monthly business items with the exception of voucher 36523, which needs further clarification and the notation of Item #8 to the June 17 executive session minutes. Mr. Pitcher seconded, and the motion passed 3-0.

Dr. Milhon-Baer introduced Rodney Smith and congratulated him on being appointed as assistant principal of Center Grove Middle School beginning with the 2002-03 school year.

Dr. Milhon-Baer requested permission to accept the donation of playground equipment to Sugar Grove from the Sugar Grove PIE along with an additional gift of $2,927 for additional playground purchases. Mr. Steed moved to approve the donation as presented. Mr. Pitcher seconded, and the motion passed 3-0.

Dr. Milhon-Baer requested approval of the Transportation Handbook for the 2002-03 school year with no changes from last year. Mr. Pitcher moved to approve the handbook. Mr. Steed seconded, and the motion passed 3-0.

Dr. Milhon-Baer requested permission for the high school to apply for a School-To-Work grant totaling $11,316. This grant will be used to study the possibility of establishing a career academy program at the high school level. Mr. Steed moved to approve application. Mr. Pitcher seconded, and the motion passed 3-0.

Dr. Milhon-Baer requested approval to award a contract in the amount of $504,965 for the baseball fields to ADACO. Mr. Pitcher moved to approve the request. Mr. Steed seconded, and the motion passed 3-0.

Dr. Milhon-Baer requested permission for Mr. Wolfe to close one extra-curricular account at Center Grove Elementary and two at Center Grove Middle School that have been inactive for some time. Mr. Pitcher moved to approve. Mr. Steed seconded, and the motion passed 3-0.

Dr. Milhon-Baer presented a request received by Food Services to provide meals for the White River Township Head Start Program during the upcoming school year as per past practice. Mr. Steed moved to approve. Mr. Pitcher seconded, and the motion passed 3-0.

Dr. Milhon-Baer presented a renewal request from the American Red Cross to use the Center Grove buildings, grounds and equipment in the event of a disaster. Mr. Pitcher moved to approve the agreement. Mr. Steed seconded, and the motion passed 3-0.

Under "Other Business," Dr. Milhon-Baer requested permission to advertise for bids for summer blacktop work. Mr. Steed moved to approve the advertisement with the stipulation that the cost will not exceed $60,000. Mr. Pitcher seconded, and the motion passed 3-0.

A discussion was held concerning Board goals and also what knowledge and skills a Center Grove High School graduate should possess.

Mr. Steed reported he is unable to attend the July 11 board meeting at Central Nine. Mr. Pitcher will attend this meeting in his place.

Mrs. Hall reminded the Board of the upcoming Indiana School Board Association's summer academy program July 11-12 and also the IAPSS/ISBA conference in August. A forum is being planned by the ISBA for new school board representatives. In the past the school corporation has paid the fee for new Center Grove representatives to attend this event.

Mrs. Hall reported that the Center Grove Education Foundation has set October 16 as a tentative date to sponsor a local forum for new school board candidates. The Board agreed by consensus to allow them to use the high school auditorium without charge for this event. In the past North Grove PTO and the middle school have both sponsored candidate forums.

Mrs. Hall asked for consensus from the Board that communication to staff and community and communication to Board be included in the evaluation of the Superintendent, and Mr. Steed and Mr. Pitcher agreed.

Dr. Milhon-Baer reported that the Central Indiana Educational Service Center board dinner is to be held on October 9 of this year.

A special board meeting will be held on July 22 at 7 p.m. Possible agenda items include a budget work session, elementary handbooks, approval of sale of property, Facilities Advisory Committee report, and approval of bids for asphalt work.

Mr. Steed moved to adjourn the meeting at 8:35 p.m. Mr. Pitcher seconded, and the motion passed 3-0.

June 3, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on June 3, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Secretary Tammy Malone, Board Members Joe Pitcher and Jeff Sickmeier, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Mrs. Hall called the meeting to order at 7:00 p.m. Dr. Milhon-Baer requested the addition of a report on Center Grove Middle School North to the agenda and an addendum to the Personnel Report. Mrs. Malone moved to approve the agenda with the noted changes. Mr. Pitcher seconded, and the agenda was approved 5-0.

Mrs. Hall welcomed the public to the meeting. No patrons had signed up to address the Board.

Dr. Milhon-Baer introduced Larry Paul and Dave Statler of Odle, McGuire and Shook, and Bill Gervasio, Center Grove's Clerk of the Works. A report was provided on the progress at Center Grove Middle School North. Of concern was the potential of a bricklayer's strike if a settlement was not reached by the end of the week.

Dr. Reed presented an update concerning the Extended Learning Program.

The following monthly business items were presented for approval:
· Personnel Report and Addendum
· Minutes of the May 21 Board meeting
· Voucher #36134, 36136-36156 & 36160 totaling $5,287,979.65
· Voucher #36157, 36159, 36161-36189 & 96193-36194 totaling $494,898.39
· Voucher #36198-36432 totaling $917,452.14
· Payrolls dated 5/10/02 & 5/24/02 totaling $1,343,325.55

Mr. Steed moved to approve the business items as presented but asked to hold Mrs. Gillespie's salary to discuss with other administrative salaries during the summer. Mrs. Malone seconded, and the motion passed 5-0.

Dr. Milhon-Baer and the Board introduced Mrs. Gillespie and congratulated her on being appointed as principal of Center Grove Middle School beginning with the 2002-03 school year.

Dr. Milhon-Baer requested permission to issue contracts for summer school staff with the projected amount totaling $142,557.79. Mr. Sickmeier moved to approve the recommendation as presented. Mr. Steed seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested funding in the amount of $28,900 for curriculum writing/professional development projects during the summer of 2002. Mr. Steed moved to approve the expenditure. Mr. Sickmeier seconded, and the motion passed 5-0.

Dr. Milhon-Baer provided the Board with a list of Fund Raising Projects proposed for the summer of 2002. Mr. Steed moved to approve the list as presented. Mr. Sickmeier seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested approval to advertise for food bids. Mr. Steed moved to approve the request. Mrs. Malone seconded, and the motion passed 5-0.

Dr. Milhon-Baer requested permission to apply for the Title I grant. Dr. Reed provided an update of changes in the Title I program for the upcoming school year. Mrs. Malone moved to approve application for Title I funds in the amount of $134,822.75. Mr. Steed seconded, and the motion passed 5-0.

Dr. Milhon-Baer presented an updated Blood Borne Pathogens Exposure Plan for use during the 2002-03 school year. Mr. Sickmeier moved to accept the Plan as presented. Mr. Pitcher seconded, and the motion passed 5-0.

There were no additional items to present under "Other Business."

Dr. Milhon-Baer asked Steve Davis to provide the Board with information on a proposal from Xerox to continue copying services for the corporation along with an upgrade in equipment. Mr. Pitcher moved to approve the addition of three years to the present contract with Xerox, changing the expiration date to June 30, 2007. Mrs. Malone seconded the motion, and the motion passed 5-0.

An update on the Board's goals for the 2001-02 school year was provided by Dr. Milhon-Baer.

Mr. Sickmeier complimented this year's commencement activities.

Mrs. Hall reported on the possibility of the Board purchasing Center Grove windbreakers and t-shirts for special presentations to students and staff. Dr. Milhon-Baer requested direction on how to provide special rewards to large groups of students such as the band and choir. The Board agreed by consensus that they would provide pizza/Pepsi parties for large groups of students as a way of recognizing their efforts.

The next regular meeting will be held on July 1 at 7 p.m. Possible agenda items include a report on Center Grove Middle School North, public hearing on a land sale, capital projects, bus replacement, and a Facilities Advisory Committee report. If a second Board meeting is needed during June, it will be held on June 17. A budget workshop is planned for July 22, with a budget hearing being planned for August 19.

Mr. Sickmeier moved to adjourn the meeting at 9:05 p.m. Mr. Pitcher seconded, and the motion passed 5-0.

May 21, 2002
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held at 6:00 p.m. on May 21, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Secretary Tammy Malone, Board Members Jeff Sickmeier and Joe Pitcher, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Mrs. Hall called the meeting to order at 6:00 p.m. Dr. Milhon-Baer requested a change in the order of the agenda. Mr. Sickmeier moved to approve the agenda with the noted changes. Mr. Steed seconded, and the agenda was approved 5-0.

Mrs. Hall welcomed the public to the meeting. No patrons had signed up to address the Board.

Jack Gardner, Center Grove Middle School Principal, provided a presentation of the P.L. 221 report. The two goals presented by the Middle School are as follows:

Center Grove Middle School
All students will demonstrate improved ability in written expression across the curriculum.
All students will improve their ability in mathematical problem-solving process in
all curricular areas.

Mr. Steed moved to accept all of the P.L. 221 reports presented to the Board during the past three meetings. Mr. Sickmeier seconded, and the motion passed 5-0.

Dr. Judy Apple, Curriculum Director, presented a list of English textbooks recommended for approval at the 7th and 8th grade levels. Mrs. Malone moved to approve the textbook adoption as presented. Mr. Pitcher seconded, and the motion passed 5-0.

Dr. Apple recommended textbook rental fees for the 2002-03 school year. Mr. Pitcher moved to approve the fees as presented. Mr. Steed seconded, and the motion passed 5-0. Mrs. Hall indicated her concern that Indiana is one of only three states who still do not provide free textbooks for children. Board members expressed their concern over the increase in rental fees.

Mr. Sickmeier left the meeting at 6:40 p.m. to attend the Band banquet.

Larry Paul and Dave Statler, representing Odle, McGuire and Shook, provided a request for an electric easement on the property adjacent to Pleasant Grove Elementary and Center Grove Middle School North. Johnson Co. REMC has indicated that they will share this easement with Ameritech as well. Mr. Pitcher moved to approve the easement as requested. Mrs. Malone seconded, and the motion passed 3-0. Mr. Steed abstained from voting due to a possible conflict of interest.

Dr. Milhon-Baer presented the Board with changes recommended for the high school and middle school handbooks. Principal Jack Gardner and Assistant Principal Sally Gillespie answered questions concerning the middle school handbook. Principal William Long and Assistant Principal Steve Mast answered questions concerning the high school handbook. After discussion, Mr. Steed moved to approve changes presented to both the high school and middle school handbooks. Mrs. Malone seconded, and the motion passed 4-0.

Mrs. Hall left the meeting at 7:05 p.m. to attend the Band banquet and Mr. Steed, Vice-President, assumed her duties.

Mr. Wolfe gave a brief financial report based upon the first four months of revenue and expenses. Concern was addressed for the General Fund because of the decline in cash balance due to the decline in interest income and the decision to use part of the cash balance to fund the 2002 budget. The Transportation Fund cash balance will most likely decline also due to the revenue not keeping up with the expenses.

Discussion was held concerning which funds to use to transfer to the General Fund to make up for the loss of tuition support the last six months. It was agreed that we should use other funds such as Bus Replacement or Debt Service to avoid using Capital Projects dollars.

The minutes of the May 6 meeting were presented for approval. Mr. Pitcher moved to approve them as presented. Mrs. Malone seconded, and the motion passed 3-0.

Dr. Milhon-Baer presented a Conflict of Interest form to the Board for sale of the prom video. Mr. Pitcher moved to accept the form. Mrs. Malone seconded, and the motion passed 3-0.

Dr. Milhon-Baer requested approval to use the proceeds of the 1992 bond refunding for general maintenance and remodeling projects needed at North Grove and West Grove Elementary Schools, as well as work at the baseball diamond. Mrs. Malone moved to use two thirds of the money on projects at the at the elementary buildings with one third to be used at the baseball diamond. Mr. Pitcher seconded, and the motion passed 3-0.

Dr. Reed requested approval of the Synergistics program for both middle schools' Family and Consumer Science and Industrial Technology programs. After discussion, Mrs. Malone moved to approve the purchase of this program. Mr. Pitcher seconded, and the motion passed 3-0.

There were no additional items to present under "Other Business."

Mrs. Malone reported on the honors program at the high school. Mr. Steed reported on the production of "The Music Man" at the high school.

The next meeting will be held on June 3 at 7 p.m.

Mr. Pitcher made a motion to adjourn the meeting at 7:45 p.m. Mrs. Malone seconded, and the motion passed 3-0.

May 6, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on May 6, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Secretary Tammy Malone, Board Member Jeff Sickmeier, Superintendent Candace Milhon-Baer, and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe. Board Member Joe Pitcher was absent due to responsibilities for the election.

Mrs. Hall called the meeting to order at 7:00 p.m. Dr. Milhon-Baer requested the addition of an addendum to the personnel report and a change in the order of the agenda. Mrs. Malone moved to approve the agenda with the noted changes. Mr. Steed seconded, and the agenda was approved 4-0.

Mrs. Hall welcomed the public to the meeting.

Dr. Milhon-Baer introduced Jean Welton, Counselor at Center Grove High School.
Mrs. Welton introduced the foreign exchange students who attended the high school during this school year. The Board presented them with tokens of recognition.

Dr. Milhon-Baer introduced Kevin Schuessler, Band Director of Center Grove High School. Mr. Schuessler introduced three students representing the music program at the high school. The Band, Percussion Group and Winter Guard were represented and acknowledged for their achievements. The Board presented the students and Mr. Schuessler with tokens of recognition.

Dr. Milhon-Baer introduced Center Grove High School teacher, John Frank, who was awarded a study tour to East Asia by the Indiana University East Asian Studies Center. The Board presented Mr. Frank with a token of recognition.

Mrs. Hall explained the policy for public participation at board meetings. No patrons had signed up to address the Board.

Bill Gervasio, Center Grove's Clerk of the Works, along with Larry Paul and Dave Statler, representing Odle, McGuire and Shook, provided a report on the status of Center Grove Middle School North.

Mr. Dunn introduced Paul Maurer and Ron Wampler, developers of Kensington Grove housing addition. Mr. Maurer and Mr. Wampler requested an additional easement from Center Grove of 6 feet due to an error of a contractor in laying sewer pipe. After discussion, Mr. Steed moved to grant the easement as requested with the corporation receiving $2,300 for this additional easement. Mrs. Hall seconded, and the motion passed 3-1. Mr. Sickmeier stated that he opposed the assessment of the fee because Center Grove had benefited by cost savings, and this would be an opportunity to be a "good neighbor."

Presentations concerning the P.L. 221 reports were provided by William Long (Center Grove High School), Robert Conlon (North Grove Elementary), Linda Bayne (Sugar Grove Elementary) and Nick Brown (West Grove Elementary). Goals presented from each of the buildings are as follows:

Center Grove High School
All students will improve their writing skills across the curriculum.
All students will improve their level of respectful behavior.

North Grove Elementary
All students will improve the application and analysis of language mechanics skills across the curriculum.
All students will demonstrate an improvement in math computation skills across the curriculum.

Sugar Grove Elementary
All Sugar Grove students will improve their writing development skills across the curriculum.
All Sugar Grove students will improve in problem-solving skills across the curriculum.

West Grove Elementary
All students will increase their math computation skills across the curriculum.
All students will improve writing skills across the curriculum.

When introducing Mr. Brown from West Grove, Dr. Milhon-Baer recognized him for winning the "Jerry" award. The Jerry Award, given through Butler's administrative program, recognizes leadership skills.

The monthly business items presented for approval included:
· Personnel report with Addendum
· Minutes of the April 25, 2002 board meeting
· Field trip report with Addendum
· Voucher numbers 35831-35845 and 35851 dated April 17 totaling $4,826,653.41;
· Voucher numbers 35846-35850, 35853-35878 dated April 30 totaling $779,182.72;
· Voucher numbers 35879-36134 dated May 6 totaling $453,668.26;
· Payrolls dated 4/12/02 and 4/26/02 totaling $1,306,939.12.

Mr. Steed moved to approve the business items with one correction to the minutes and a correction to voucher 35962. Mr. Sickmeier seconded, and the motion passed 3-0. Mrs. Malone abstained due to a conflict of interest.

Dr. Milhon-Baer presented a request from the Church at Stones Crossing to continue to use Center Grove High School next year. Mr. Steed moved to approve the continued facility use for one year only (end of school year 2003) with an increase from $275 to $350 in auditorium rent with the individual room rates remaining the same. At the end of the year, rent will double. Mr. Sickmeier seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented a request from the high school to use Extra Curricular Account funds to purchase a new John Deere Gator for use by the high school baseball program. Mr. Sickmeier moved to approve the purchase as presented. Mrs. Malone seconded, and the motion passed 4-0.

Mr. Dunn presented the Board with a list of items to sell at auction this spring. Mr. Steed moved to approve the auction list with any necessary additions or deletions as determined by Mr. Dunn. Mrs. Malone seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented a request to the Board to provide a stipend in the amount of $275 per day plus benefits for Center Grove teachers who will serve as trainers to other Center Grove teachers. The United Teachers Association of Center Grove has agreed to support this recommendation for Summer 2002 only. Mr. Sickmeier moved to approve this stipend plus benefits for the summer 2002 session only. Mrs. Malone seconded, and the motion passed 4-0.

There were no additional items to present under "Other Business."

Mrs. Hall reported on the success of the After-Prom. Mr. Sickmeier reminded the Board about the upcoming production of "The Music Man."

The next meeting will be held on Tuesday, May 21. The agenda may include:
· Presentation on P.L. 221 by the middle school
· A financial report
· 7th and 8th grade language arts adoption
· Summer school contracts
· Handbooks
· Summer professional development

Mr. Steed made a motion to adjourn the meeting at 9:25 p.m. Mrs. Hall seconded, and the motion passed 4-0

April 25, 2002
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on April 25, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Board Members Joe Pitcher and Jeff Sickmeier, Superintendent Candace Milhon-Baer and Assistant Superintendent John Reed. Assistant Superintendent Jud Wolfe joined the meeting while in progress. Board Secretary Tammy Malone was absent due to illness, and Assistant Superintendent Jerry Dunn was attending a meeting concerning the East-West Corridor project.

Mrs. Hall called the meeting to order at 7:00 p.m. Dr. Milhon-Baer requested the addition of an addendum to the field trip report. Mr. Steed moved to approve the agenda with the noted addition. Mr. Pitcher seconded, and the agenda was approved 4-0.

Mrs. Hall welcomed the public to the meeting.

Dr. Milhon-Baer introduced Roger Micnerski, Principal of Pleasant Grove Elementary. Mr. Micnerski introduced two students who won honors at this year's science fair and one student who won the county spelling bowl. The Board presented them with a token of recognition.

Dr. Milhon-Baer introduced Bill Long, Principal of Center Grove High School. Dr. Long presented Carol Tumey, Assistant Athletic Director at the high school, who was selected as Indiana Interscholastic Athletic Administrators Association Athletic Administrator of the Year. The Board presented Mrs. Tumey with a token of recognition.

Dr. Milhon-Baer introduced Sharon Hoff, Center Grove Middle School, and Bev Ladyga, Center Grove Elementary, co-recipients of a Lilly Teacher Creativity Fellowship award. As a result of receiving the award, these two teachers will be traveling to Kenya during the upcoming summer. Mrs. Hoff also will be going to Japan for three weeks during October 2002, the result of having won the Fulbright Memorial Fund Teacher program to Japan award. The Board presented Mrs. Hoff and Mrs. Ladyga will tokens of recognition.

Mr. Micnerski presented the Board with a framed proclamation from the Indiana General Assembly congratulating Pleasant Grove Elementary for being recognized as a Blue Ribbon School.

Patron Sherri Marley addressed the Board regarding high ability programming.

The monthly business items presented for approval included:
• Personnel report
• Minutes of the April 8, 2002 board meeting
• Field trip report with Addendum

Mrs. Hall requested two corrections to the minutes. Mr. Sickmeier moved to approve the monthly business items with noted corrections. Mr. Pitcher seconded, and the motion passed 4-0.

Dr. Milhon-Baer introduced Bill Gervasio, Center Grove's Clerk of the Works along with Ben Griffin and Larry Paul from Odle, McGuire & Shook. This group presented the Board with a change order for additional construction work at Center Grove Middle School North in the amount of $12,323.60 to provide for soil erosion control. Mr. Steed moved to approve the change order. Mr. Pitcher seconded, and the motion passed 4-0.

By consensus, the order of the agenda was changed to allow the high ability and foreign language curricular changes to be presented prior to the P.L. 221 reports. Assistant Superintendent John Reed presented the Board with a proposal for High Ability Programming - Secondary. Sharon Sullivan, a parent on the Broad Based Planning Committee offered support for the recommendations and encouragement to continue work in this area. After discussion, Mr. Sickmeier moved to accept the recommendations presented with two changes in the wording. Accountability of the programs was noted as an area to be addressed. Mr. Steed seconded, and the motion passed 4-0.

Dr. Milhon-Baer requested that the Latin standards approved at the previous Board meeting be accepted as supplementary and not required curricula. Mr. Steed moved to approve the request. Mr. Pitcher seconded, and the request was approved 4-0.

A presentation concerning the P.L. 221 reports were provided to the Board by Roger Micnerski (Pleasant Grove Elementary), Terry Garner (Center Grove Elementary), and Cheryl Christen (Maple Grove Elementary). Goals presented from each of the buildings are as follows:

Pleasant Grove Elementary
Students will improve reading comprehension.
Students will improve written communication.

Center Grove Elementary
Students will improve reading comprehension skills across the curricula.
Students will improve math computation skills across the curricula.

Maple Grove Elementary
Students will improve reading comprehension skills across the curriculum.
Students will demonstrate improvement in real world mathematical problems.

After hearing reports from all of the buildings, the Board will vote to approve/disapprove the reports on May 20, 2002.

There were no items to present under "Other Business."

Dr. Milhon-Baer reported that the high school honors program was being held on May 20. If a second Board meeting is scheduled for May, this will be part of that consideration. The Board decided by consensus to change the date for a second May meeting to May 21 at 7 p.m.

Mrs. Hall reported on the Education Foundation. Mrs. Hall also reminded the Board that they need to look at the Board's goals during a May meeting, and decide on an appropriate tool with which to evaluate the superintendent during June. The Superintendent's evaluation is scheduled for this summer.

The next meeting will be held on Monday, May 6. The agenda will include:
• Student recognition
• Presentation on P.L. 221 by four schools
• A financial report

Mr. Steed made a motion to adjourn the meeting at 9:50 p.m. Mr. Sickmeier seconded, and the motion passed 4-0.

April 8, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on April 8, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Secretary Tammy Malone, Board Member Jeff Sickmeier, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Mrs. Hall called the meeting to order at 7:00 p.m. Dr. Milhon-Baer provided a clarification of Item 16 on the agenda. "Request for approval for lease of land" refers to farm acreage for rent. Dr. Milhon-Baer also requested the addition of one field trip for approval as well as an addition to the textbook adoption list provided to the Board earlier. Mrs. Malone moved to approve the agenda with noted changes. Mr. Sickmeier seconded, and the agenda was approved 4-0. Mr. Pitcher was absent from the meeting as he was attending the National School Boards Association meeting.

Mrs. Hall welcomed the public and explained the policy for public participation at board meetings. No patrons had signed up to address the Board.

Dr. Milhon-Baer introduced Matt Shockley, Center Grove High School Assistant Principal. Mr. Shockley introduced two Center Grove High School students--Amanda Arnold, who was the winner of a Lilly scholarship awarded through the Johnson County Education Foundation; and Stephanie Fergurson, who was elected as the State President for the Indiana Association of Student Councils. The Board presented the two students with a token of recognition.

Dr. Milhon-Baer introduced Carol Tumey, Center Grove High School Assistant Athletic Director. Mrs. Tumey introduced Center Grove High School student Jeremy Van Alstyne, winner of the Heavyweight Championship in State Wrestling. Mrs. Tumey introduced Center Grove's tennis team coach, Ivan Smith. Mr. Smith introduced the senior members of the tennis team, winners of this year's State Tennis Championship. The Board presented the students with tokens of recognition.

Mrs. Hall welcomed members of Mr. Brogan's government class to the meeting.

A report was provided to the Board regarding the status of Center Grove Middle School North. Mr. Larry Paul and Mr. Dave Statler representing Odle, McGuire and Shook, and Mr. Bill Gervasio, Center Grove Clerk of the Works, provided the updated report.

Mr. Karen Wilkerson and Mrs. Nancy Cruse, two Center Grove High School teachers currently working with the SEAM Project at Central Indiana Educational Service Center provided a report to the Board on their continuing work.

The monthly business items presented for approval included:
• Personnel report
• Minutes of the March 4, 2002 board meeting
• Field trip report (includes one addition to report)
• Voucher numbers 35499-33527 dated March 15 totaling $7,325,162.96;
• Voucher numbers 35529-35556 dated March 31 totaling $735,389.28;
• Voucher numbers 35557-35830 dated April 8 totaling $1,717,625.28;
• Payrolls dated 3/15/02 and 3/28/02 totaling $1,336,751.23.

Mrs. Malone requested one correction to the minutes. Mr. Sickmeier moved to approve the monthly business items with noted corrections. Mr. Steed seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented Mr. Jack Gardner as the new principal of Center Grove Middle School North. Mr. Jack Gardner thanked the Board for appointing him as principal and briefly discussed his upcoming responsibilities.

Mr. Gardner introduced five officers/members of the Center Grove Middle School Student Congress. The students provided updated information regarding plans for an outside pavilion at the middle school. The students indicated preliminary planning is complete, and they have funds in the amount of $3,500 available with which to begin the project. The students, therefore, requested Board approval to start work on the project. Mr. Sickmeier moved that the Board provide permission for the Student Congress to proceed with the project, and that the Board match the $3,500 gathered by the students with $3,500 from the Board's portion of the Pepsi fund. Mr. Steed seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented the Board with a request to accept into inventory two defibrillators provided by parent groups at the high school. These units will be available during high school athletic activities as well as regular high school activities. Mr. Steed moved that the Board accept the gift of the two defibrillators. Mrs. Malone seconded, and the motion passed 4-0. Dr. Milhon-Baer will send thank you letters to the contributing organizations.

Dr. Milhon-Baer introduced Dr. Judy Apple, Center Grove's Curriculum Director. Dr. Apple provided the math curriculum, foreign language curriculum as well as an updated list of textbooks for language arts and foreign language for Board approval. After discussion, Mr. Steed moved to approve the adoption of these items with the stipulation that we continue to provide feedback and questions on the practices of the State's recommendations. Additionally, the administrators will review the justification for the inclusion of Latin standards in the curriculum for the secondary foreign language program. Mr. Sickmeier seconded, and the motion passed 4-0.

Dr. Apple provided information to the Board regarding a grant being sponsored by Franklin College in which we have been invited to participate. After discussion, Mr. Steed moved to approve Center Grove's participation in the Transition to Teaching grant. Mrs. Malone seconded, and the motion passed 4-0.

Dr. Milhon-Baer requested approval for Mr. Wolfe to contract with an advisor in order to determine the most appropriate cash management system available to the corporation. After discussion, Mr. Steed moved to authorize the expenditure of a maximum of $3,500 for this request. Mrs. Malone seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented two high school summer study programs to the Board for approval--the Earth Science Trip and the Indiana Field Studies class. After discussion, Mr. Sickmeier moved to approve the classes for this year with the stipulation that instructors of these classes need to be made aware that due to the reduction in funding by the State, the Board may require them to seek alternate forms of funding if the programs are to continue. It is unlikely that Center Grove will be able to continue to provide these courses. The Board expressed its regret over the potential of having to deny these courses in the future, as they have been excellent experiences for students in the past. They suggested alternative funding be sought. Mrs. Malone seconded, and the motion passed 4-0.

Mr. Dunn presented to the Board the results of the farmland lease bids. Mrs. Malone moved to approve the leases as presented. Mr. Steed seconded, and the motion passed 4-0.

Mrs. Hall excused the Board for a short break from approximately 9:15 to 9:20 p.m.

A discussion was held concerning the MET academy at Central Nine. Mr. Steed moved to approve a resolution for Center Grove's participation in this program. Mrs. Malone seconded, and the motion passed 4-0.

Dr. Reed reviewed the Board's role in the P.L. 221 report process. The Board expressed their desire to hear some of the reports prior to May 1, if possible.

Dr. Milhon-Baer reported that the Corporation will provide teacher manuals for Special Education teachers.

Dr. Milhon-Baer reported on the Variance received from the Fire Marshall's office for the High School and the ongoing work with regard to this project.

Dr. Milhon-Baer provided brief comments concerning legislative issues, classroom assistant benefits and the gifted/talented program. Increases in classroom instructional assistants' benefits are desired, but financial constraints will be a major factor.

Mrs. Hall discussed the recent PTO Presidents meeting.

Mr. Sickmeier reported on the Facilities Advisory Committee.

Mrs. Hall reminded the Board of the upcoming staff recognition program on April 22.

The next meeting will be held on Thursday, April 25. Possible agenda items include:
• A request for approval of High Ability Programming--Secondary
• Presentation on P.L. 221 by four schools
• A request for an auction of surplus equipment

A follow-up discussion on the request for the auction provided the administration with authorization to proceed.

Mr. Steed made a motion to adjourn the meeting. Mrs. Malone seconded, and the motion passed 4-0. The meeting ended at 10:30 p.m.

March 4, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on March 4, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Secretary Tammy Malone, Board Members Jeff Sickmeier and Joe Pitcher, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Mrs. Hall called the meeting to order at 7:00 p.m. Dr. Milhon-Baer requested a discussion of a possible land exchange under Other Business. Mr. Steed requested a discussion of textbooks for special education teachers under Other Business. Mr. Pitcher moved to approve the agenda with noted changes. Mr. Steed seconded, and the agenda was approved 5-0.

Mrs. Hall welcomed the public.

Dr. Milhon-Baer introduced Dr. William Long, Center Grove High School Principal. Dr. Long introduced a student at Center Grove High School and Central Nine, Karla Cutshaw, Karla's mother and Karla's Central Nine instructor Joe Boner. Karla and her mother shared the program of study and the positive influences of Central Nine. The Board presented Karla with a token of recognition.

Dr. Long introduced two Center Grove High School seniors, Zack Adams and Lauren Mandelbaum, who have been selected as finalists in the National Merit Program. The Board presented the two with a token of recognition.

Mrs. Hall welcomed Boy Scout Troop 245 members to the meeting.

The monthly business items presented for approval included:
• Personnel report
• Minutes of the February 21, 2002 board meeting
• Field trip report
• Check numbers 421-428, 73139-73151 and 73169-73190 dated February 28 totaling $789,175.36; Check numbers 429 and 73209-73502 dated March 4 totaling $915,946.80; Payrolls dated 2/15/02 and 3/1/02 totaling $1,342,590.61.

Mr. Steed requested one correction to the minutes. Mr. Pitcher moved to approve the monthly business items as corrected. Mrs. Malone seconded, and the motion passed 5-0.

Dr. Milhon-Baer presented the Board with a resolution drawn up by Mr. Wolfe to establish a Rainy Day Fund for future use. After discussion, Mr. Steed moved to approve the resolution as presented. Mr. Sickmeier seconded, and the motion passed 5-0.

Mr. Dunn presented a change order to modify the current placement of whiteboards and chalkboards to the walls at Center Grove Middle School North. It was decided these boards would be more practical for use if they could be moved from place to place and/or adjusted in height. The cost for this change will be $16,909.56. Mr. Pitcher moved to approve this change. Mrs. Malone seconded, and the motion passed 5-0.

Dr. Milhon-Baer presented dates for the 2002 summer school programs. Mrs. Malone moved to approve the dates as presented. Mr. Steed seconded, and the motion passed 5-0.

Dr. Milhon-Baer presented a calendar for the 2002-03 school year. Mr. Pitcher moved to approve the calendar as presented. Mrs. Sickmeier seconded, and the motion passed 5-0. The tentative 2003-04 calendar will be reviewed with a strong effort toward moving the ending date into May if possible.

Dr. Milhon-Baer presented a list of recreation programs to be held during the summer of 2002. Mr. Steed moved to approve the list with the reference to swimming removed. Mr. Pitcher seconded. After discussion, the motion passed 5-0.

Dr. Milhon-Baer presented the following policies for a second reading.
0130 Functions
0140 Membership
0150 Organization
0160 Meetings
2600 School Accountability
3217 Dangerous/Deadly Weapons
3362.01 Threatening and/or Intimidating Behavior Toward Staff Members
4217 Dangerous/Deadly Weapons
4362.01 Threatening and/or Intimidating Behavior Toward Staff Members
5111 Eligibility of Resident/Nonresident Students
5112 Entrance Requirements
5772 Dangerous/Deadly Weapons
7217 Dangerous/Deadly Weapons
8350 Confidentiality
8432 Pest Control and Use of Pesticides
8750 Indemnification

After discussion, Mr. Steed moved to approve the policies on second reading, subject to seeing a written copy. Mr. Sickmeier seconded, and the motion passed 5-0.

An update on Center Grove Middle School North was provided by Duane Odle and Ben Griffin from Odle, McGuire, Shook. Bill Gervasio, Center Grove's Clerk of the Works, also provided input.

Dr. Milhon-Baer provided information and then requested that the Board maintain the current Enrollment Management Plan for the 2002-03 school year, which would keep all students at their current building. After discussion, Mr. Sickmeier moved to accept the request. Mr. Steed seconded, and the motion passed 5-0.

Mr.Wolfe presented a 2003 Budget Calendar to the Board. The Board asked that the budget work session be changed from July 25 to Monday, July 22 and also, the August 22 budget hearing needs to be changed to Monday, August 19. This calendar will be used as a working document for next year's budget planning. The changes will be made.

Dr. Judy Apple, Curriculum Director, provided an update to the Board on the current textbook adoption process as well as her work with teachers in matching our curriculum to the new Indiana Standards.

Dr. Milhon-Baer provided a brief update on legislative issues.

Dr. Milhon-Baer informed the Board that the subject of reduction in force was discussed with United Teachers Association of Center Grove at the last Discussions meeting. If the legislature cuts funding to public schools, then it is hoped that any reduction in force at Center Grove can be handled through attrition and retirement.

Dr. Reed updated the Board concerning the gifted/talented program and work in progress on the P.L. 221 plans.

Mr. Dunn reported that the first meeting of the Facility Advisory Committee is scheduled for Thursday, March 7 at 7 p.m. He also reported that he would represent Center Grove Community School Corporation to the East-West Corridor Study Group.

Dr. Milhon-Baer reported that a drug sweep had been conducted in the High School parking lot with no drugs being found. She also reported that the Indiana Department of Education has informed the Corporation that five of our schools have received Four Star School status this year. These schools are Center Grove, Maple Grove, Pleasant Grove and Sugar Grove Elementary Schools and Center Grove Middle School.

Mr. Sickmeier commented that the high school facility had been used recently for several very large events including the wrestling tournament, Best of the Midwest, Winter Guard state preliminaries and Winter Guard state finals. He has heard many comments to the effect that we are gaining a reputation for serving as an excellent host for events of this type.

Mrs. Malone commented on Reading Across America activities, in which our schools recently participated.

Mrs. Hall reminded the Board of upcoming dates including a dinner with the principals on March 20 and the staff recognition program on April 22.

Mr. Dunn informed the Board that former Center Grove High school basketball coach Dick Harmening will be inducted into the Basketball Hall of Fame on March 20.

Mr. Dunn led a discussion concerning the acreage that has been offered to the school corporation in exchange for the rights we have purchased on other acreage for the future addition of tennis courts adjacent to Center Grove Middle School. A discussion followed during which time Mr. Dunn introduced Mark Messick who discussed plans for the proposed White River Township Administration Center to be built near the site. After the discussion, Mr. Steed made a motion to release the option we hold on this land in trade for ownership of the approximately four acres of land being offered to us in exchange. Mrs. Hall seconded, and the motion passed 4-0. Mr. Pitcher was absent during this vote.

Mr. Steed asked whether the Center Grove special education teachers were receiving teacher materials as they had in the past when they had been part of Johnson County Special Services. Dr. Milhon-Baer indicated that she had a meeting scheduled in the next week with Pam Wright and would discuss this with her at that time and that it would be the Corporation's intent to provide necessary materials.

The next regular meeting will be held on April 8. Possible agenda items include:
• An update on special education teacher materials
• A presentation by Nancy Cruse and Karen Wilkerson regarding their work with the SEAM project at Central Indiana Education Service Center
• An update on P.L. 221
• An update on Center Grove Middle School North
• A request for approval of textbooks and curriculum currently under review
• Recommendations in benefit package for support staff

Mrs. Malone made a motion to adjourn the meeting. Mr. Steed seconded, and the motion passed 4-0 with Mr. Pitcher being absent during this vote. The meeting ended at 9:25 p.m.

February 21, 2002
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Special meeting of the Center Grove Community School Corporation Board of School Trustees was held on February 21 at 7 p.m. Those in attendance included President Joyce Hall, Vice President John Steed, Secretary Tammy Malone, Member Jeff Sickmeier, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed and Jud Wolfe.

Mrs. Hall asked for any additions or changes to the meeting's agenda. Dr. Milhon-Baer requested the addition of addendums to both the personnel report and the field trip report. Mr. Steed requested time to discuss a recent letter requesting a donation of money for a historical marker. Mr. Steed moved to approve the agenda with stated changes. Mrs. Malone seconded; and the motion passed 4-0.

Mrs. Hall welcomed the public.

The business items presented for approval included a personnel report with addendum, minutes of the February 4 board meeting and a field trip report with addendum. Mrs. Malone moved to approve the business items with one correction to the minutes as well as the removal of two names from the personnel report. The Board requested a review of the teacher contract to confirm if additional leave could be granted for a second year.
Mrs. Malone moved to approve the business items with noted changes. Mr. Steed seconded, and the motion passed 4-0.

Dr. Milhon-Baer introduced Mr. Wolfe who presented to the Board a resolution authorizing the holding corporation to refund the 1992 bond issue on Pleasant Grove Elementary. The refunding will save approximately $126,000. Mr. Sickmeier moved to approve the motion. Mrs. Malone seconded, and the motion passed 4-0.

Dr. Milhon-Baer presented the Energy Management Conservation Policy to the Board for second reading. Mr. Sickmeier moved to approve the policy. Mr. Steed seconded, and the policy passed 4-0.

Dr. Milhon-Baer provided the Board with a request from the Center Grove High School band to travel to Los Angeles and Hollywood next school year as well as a request from the high school choir to take students to the Show Choir Nationals in Nashville, Tennessee in March of 2002. Mrs. Malone moved to approve the trips. Mr. Sickmeier seconded, and the motion passed 4-0. The Board expressed their appreciation of fundraising efforts to assist families in this endeavor.

Mr. Dunn presented a list of recommendations for work on outdoor projects along with the estimated cost of each. Mr. Steed moved to authorize administration to pursue the project plan including advertising for bids if necessary. Mr. Sickmeier seconded, and the motion passed 4-0.

Dr. Milhon-Baer recommended that the Board hire the firm of Odle, McGuire and Shook as the architect for outdoor projects based on their quote for services. Mr. Steed moved to approve. Mrs. Malone seconded, and the motion passed 4-0.

Mr. Dunn introduced Tim Thoman of Performance Services to discuss proposed updates to heating, ventilation and air conditioning projects at Maple Grove and Center Grove. After discussion, Mr. Steed moved to approve the updates at a maximum cost of $3,600,000. Mr. Sickmeier seconded, and the motion passed 4-0. Mr. Sickmeier moved to approve the purchase of equipment through Performance Services pending review and approval of the contract by our attorney. Mrs. Malone seconded the motion, and the motion passed 4-0.

Dr. Milhon-Baer presented a first reading of proposed changes to the following policies:
0130 Functions
0140 Membership
0150 Organization
0160 Meetings
2600 School Accountability
3217/4217 Dangerous/Deadly Weapons
5772/7217 Dangerous/Deadly Weapons
3362.01/4362.01 Threatening and/or Intimidating Behavior Toward Staff Members
5111 Eligibility of Resident/Nonresident Students
5112 Entrance Requirements
8350 Confidentiality
8432 Pest Control and Use of Pesticides
8750 Indemnification

After discussion, Mr. Sickmeier moved to approve the policies on a first reading with changes and modifications as noted. Mrs. Malone seconded, and the motion passed 4-0.
Mrs. Hall thanked Mrs. Malone for her work on the public participation policy. Mrs. Malone read a statement outlining the benefits of having public input.

Dr. Milhon-Baer presented an agreement to allow for the transfer of special education personnel from Special Services, Johnson Co. Schools to Center Grove Community School Corporation. After discussion, Mrs. Malone moved to approve the agreement with the addition of an amendment to reflect that Instructional Assistants will have their salaries grand fathered at their 2001-2002 Special Services rate if it is higher. They will, therefore, be paid the greater of the following:
1. The actual, regular rate of pay received on the Special Services 2001-2002 schedule; or
2. The rate of pay for instructional assistants according to Center Grove's current salary schedule.

Mr. Sickmeier seconded, and the motion passed 4-0.

Mr. Wolfe discussed with the Board the option of establishing a Rainy Day fund. This was created by the Legislature to provide schools with a mechanism for putting money aside for unexpected expenditures. By consensus, the Board asked that Mr. Wolfe work on a resolution to establish this fund.

Dr. Milhon-Baer presented the Board with a packet of information concerning the Facility Advisory Committee. Mr. Steed suggested that the participating Board members should be regarded as board representatives rather than actual members of this committee. A report will be made to the Board each July with a subsequent recommendation from the administration on facility issues.

Mrs. Malone opened a discussion regarding a letter received from a patron, Jeff Beck. Mr. Beck is working to recognize the original Bargersville School with a historical marker. He is asking the Board for a donation of $250 which will then be matched by another organization. Mr. Steed moved the Board contribute $250 towards this cause from the Board portion of the Pepsi Fund. Mr. Sickmeier seconded, and the motion passed 4-0. The donation was stipulated to come from the Pepsi fund.

Possible agenda items for the next board meeting include:
· A report from a C-9 student and her instructor
· Finalists in the National Merit Scholarship competition
· Center Grove Middle School North report
· Two change orders
· Calendar for 2002-03
· Budget calendar for 2003
· Summer School dates
· Second reading of proposed policy changes

Mrs. Malone moved to adjourn the meeting. Mr. Steed seconded, and the motion passed 4-0. The meeting was adjourned at 9:50 p.m.

February 4, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on February 4, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Board Members Jeff Sickmeier and Joe Pitcher, Superintendent Candace Milhon-Baer and Assistant Superintendents John Reed, and Jud Wolfe.

Mrs. Hall called the meeting to order at 7:00 p.m. Dr. Milhon-Baer requested the addition of three items to the agenda: (1) Update on Center Grove Middle School North, (2) Approval of underwriter and bond counsel, (3) request from a patron to be placed on the agenda. Mr. Steed moved to approve the agenda with noted changes. Mr. Pitcher seconded, and the agenda was approved 4-0.

Mrs. Hall welcomed the public.

Dr. Milhon-Baer introduced Terry Riley, Center Grove High School Art Department Chair, who presented Center Grove students who had participated in the Scholastic Art Show. Students won 52 honors. Thirteen students attended the meeting along with teachers Carol Boarman and Nancy Shake. The students were commended for their work and given a small gift from the Board.

The monthly business items presented for approval included:
• Personnel report and addendum
• Minutes of the January 24, 2002 board meeting
• Field trip report and addendum
• Claims
A/P vouchers 34888, 38889 and 34890-34920 dated January 18 totaling $515,523.09;
A/P voucher 34604 dated January 31 totaling $72,741.83;
A/P vouchers 34919 and 34921-34936 dated January 31 totaling $374,538.27;
A/P vouchers 34937-35165 dated February 4 totaling $9,574,483.94;
Payrolls dated, 1/8/02, 1/18/02 and 2/1/02 totaling $1,310,843.62.

Mrs. Hall requested a correction to the minutes. In reviewing the claims list, Mr. Steed requested Dr. Milhon-Baer check on any previously established guidelines for reimbursing extra-curricular travel. Mr. Sickmeier moved to approve the monthly business items with one correction to the minutes. Mr. Steed seconded, and the motion passed 4-0.

Mr. Wolfe requested permission to seek proposals for cash management services.
Mr. Steed moved to approve the request. Mr. Sickmeier seconded, and the motion passed 4-0.

Mr. Wolfe presented a list of outstanding checks. He requested approval to cancel these checks and transfer the money back to the appropriate fund(s). After discussion, Mr. Steed moved to approve the cancellation of the listed checks with the understanding that Mr. Wolfe will determine whether the money is still owed, and if it is owed, he will make an attempt to contact these persons and re-issue the checks. Mr. Pitcher seconded and the motion passed 4-0.

Dr. Milhon-Baer presented a list of fund-raisers for the second semester of 2002. Mr. Pitcher moved to approve the list. Mr. Steed seconded and the motion passed 4-0.

Dr. Milhon-Baer requested permission to begin the principal search for Center Grove Middle School North. Mr. Sickmeier moved that Dr. Milhon-Baer be given permission to create a new administrative position and put in place the process necessary to fill this position. Mr. Steed seconded and the motion passed 4-0.

Dr. Milhon-Baer reported that the company providing the scoring table in the Vandermeer Gymnasium had sent letters to prospective advertisers designating Athletics as the recipient of the proceeds. Mr. Sickmeier moved to approve the request for advertising for the Athletic Dept. at the high school. Mr. Pitcher seconded and the motion passed 4-0.

Dr. Milhon-Baer presented an Energy Management Conservation Policy for first reading as per a request by Energy Education. After a discussion of changes, Mr. Sickmeier moved to approve the policy on first reading with the changes as noted. Mr. Pitcher seconded, and the motion passed 4-0.

Mr. Walt Aldorisio, Director of Student Services, provided an update on the ISTEP testing process.

Dr. Milhon-Baer presented a review of the 2001 budget. Provided to the Board was a spreadsheet giving the January 1, 2001 cash balance, major sources of revenue, and expenditures by object for each of the six property tax supported funds. Dr. Milhon-Baer briefly discussed each fund noting that the corporation lived within its means in the General Fund for 2001. Concern was expressed regarding the expenditures exceeding the revenue in the Transportation Fund and subsequent drop in cash balance. Dr. Milhon-Baer mentioned that the district may need to seek a levy appeal for the Transportation Fund.

Mr. Wolfe presented projections for the 2002 budget. Provided to the Board was a spreadsheet giving the January 1, 2002 operating balance, best projections of 2002 revenue, and appropriations by object for each of the six property tax supported funds. Mr. Wolfe briefly discussed each of the six funds and again noted that the Transportation Fund revenue is not keeping up with appropriations and a levy appeal may need to be sought in 2003.

Dr. Milhon-Baer reminded the Board about the upcoming legislative dinner. A discussion followed concerning issues being addressed in upcoming legislative action and their effect on Center Grove with the State's budget concerns being of most interest and impact to the Corporation.

Mr. Sickmeier reported to the Board that at present, the name of Vandermeer is not displayed inside the gym. He and Dr. Long have discussed this situation, and Dr. Long is checking into the possibility of a separate sign for the gym.

Mr. Sickmeier commended Mr. Dunn and Mr. Upchurch for their promptness in putting up the guardrails discussed at a recent board meeting.

Mr. Sickmeier reported on recent successes of the Opus One, Sound System and Deb Tones choral groups.

Mr. Sickmeier indicated his preference to allow more opportunity for public input at board meetings before agenda items are voted on.

Mrs. Hall reported on a recent Education Foundation meeting.

Under "Other Business," an update on the progress at Center Grove Middle School North was provided by Duane Odle and Larry Paul of Odle, McGuire, & Shook along with Bill Gervasio, Center Grove's Clerk of the Works. They are addressing scheduling issues.

Mr. Lonnie Therber of Therber, Brock and Kramer provided the Board with information on proposals he received from three firms to serve as underwriter for the proposed re-funding of the Center Grove Central Elementary (Pleasant Grove) SBC Bonds. After discussion, Mr. Steed moved to direct the Holding Corporation to employ City Securities Corporation as bond underwriter. Mr. Pitcher seconded, and the motion passed 4-0.

Mr. Wolfe also provided quotes from four legal groups with reference to the re-financing of the 1992 Center Grove Holding Corporation (Pleasant Grove). After discussion Mr. Pitcher moved to approve the firm of Bose, McKinney & Evans to serve as bond counsel and the firm of Schreckengast, Helm & Cueller to serve as local counsel for this re-financing. Mr. Steed seconded, and the motion passed 4-0.

John Dixon, a patron, addressed the Board regarding advertising issues, the need for a sound system for board meetings, the possibility of taping board meetings, and encouragement to the Board to open meetings to public discussion.

Mr. Pitcher stated his agreement that the boardroom was in need of a sound system. With approximately $100,000 having been spent on the building during the previous administration, he felt this should have been addressed at that time. Mr. Pitcher also reminded the public that the Board is governed by state laws with regard to such things as advertising and are therefore held accountable. For this reason, the Board must require administrators to follow certain guidelines and procedures to assist in this endeavor.

Possible agenda items for the next meeting include:
• Architect for outdoor projects
• Policy Review
• Presentation by CIESC
• Timeline for a Facilities Study Committee
• Public input at board meetings

Mr. Steed made a motion to adjourn the meeting. Mr. Sickmeier seconded and the motion passed 4-0. The meeting ended at 9:05 p.m.

January 24, 2002
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A special meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on January 24, 2002. Those in attendance included President Joyce Hall, Vice President John Steed, Secretary Tammy Malone, Board Member Jeff Sickmeier, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Mrs. Hall called the meeting to order at 7:00 p.m. Mr. Steed moved to approve the agenda as presented. Mrs. Malone seconded, and the agenda was approved 4-0.

Mrs. Hall welcomed the public.

The monthly business items presented for approval included:
• Personnel report
• Minutes of the January 7, 2002 board meeting
• Field trip report

Mr. Sickmeier moved to approve the monthly business items with corrections to the minutes. Mrs. Malone seconded, and the motion passed 4-0.

Dr. Milhon-Baer introduced Dr. Robert Boyd from Indiana State University who presented the results of a demographic study he had recently updated at the request of the Board. Considerable discussion took place after Dr. Boyd's presentation, particularly in the growth projections and the corporation's facilities. The Board directed the superintendent to present a long-term timeline to address these issues. This will be presented at the second meeting in February.

Dr. Milhon-Baer introduced Dr. John Reed who presented an overview of P.L. 221 and the Board's role in this process. Dr. Reed stressed to the Board the efforts of the staff and community members as well as the requirements they were endeavoring to complete. The Board asked that each school provide a 15-minute presentation of their plan at the May Board meeting(s).

Dr. Milhon-Baer presented a request from the high school concerning a trip to the Hollywood Bowl Parade in California during the next school year. Mr. Steed moved to approve the request to investigate the trip. Mr. Sickmeier seconded, and the motion passed 4-0.

Mr. Sickmeier provided the Board with an update regarding legislative issues. The Board decided by consensus to invite Center Grove's legislators to a dinner following the ISBA Legislative Update on February 6.

Mr. Steed reported on a recent Central Nine Board meeting at which a Center Grove student gave a presentation concerning her work at C-9. Mr. Steed requested the student and her instructor be contacted to provide this information at an upcoming Center Grove Board meeting as well. Dr. Milhon-Baer will make arrangements to have this presentation at a future Board meeting.

Mrs. Malone complimented staff on their action to intervene and prevent a student from dropping out of school.

Mrs. Hall provided an update concerning recent Broad Based Planning Committee activities.

Under "Other Business" Mr. Dunn reported being contacted by Danny Maple about the possibility of the township purchasing some property on which Center Grove currently holds an option to buy. After discussion, the Board decided by consensus to have Mr. Dunn look into the possibility of trading this land for other land suitable for use as an outdoor lab by students.

Possible agenda items for the next meeting include:
• Request for proposals for cash management services from current banks
• Review of the 2001 budget
• Projection of the 2002 budget
• Principal search for Center Grove Middle School North
• ISTEP report
• Architect for outdoor projects
• Advertising request

Dr. Milhon-Baer indicated she planned to ask the Board to use the recently vacated rental house on Morgantown Rd. as a technology center for the corporation. After a short discussion, the Board indicated their support to proceed. Mr. Sickmeier moved to approve this request. Mr. Steed seconded, and the motion passed 4-0.

Mr. Malone moved to adjourn the meeting at 9:35 p.m. Mr. Steed seconded, and the motion passed 4-0.

January 7, 2002
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A regular meeting of the Center Grove Community School Corporation Board of School Trustees was held at 7:00 p.m. on January 7, 2002. Those in attendance included President Jeff Sickmeier, Vice President Tammy Malone, Secretary Joe Pitcher, members John Steed and Joyce Hall, Superintendent Candace Milhon-Baer and Assistant Superintendents Jerry Dunn, John Reed, and Jud Wolfe.

Mr. Sickmeier called the meeting to order at 7:00 p.m. Mr. Pitcher moved to approve the agenda as presented. Mrs. Hall seconded, and the agenda was approved 5-0.

Mr. Sickmeier welcomed the public.

Mr. Sickmeier asked Mrs. Malone if she was interested in serving as president for the upcoming year. Past practice has been for the vice president to assume the role of president. Mrs. Malone responded that she appreciated the invitation but was declining for this year due to personal reasons. Mr. Sickmeier requested nominations for President of the Board for the coming year. Mrs. Malone nominated Mrs. Hall as President.
Mr. Pitcher seconded the motion. Mr. Steed moved to close nominations. Mrs. Hall seconded, and nominations were closed. The vote was 5-0 to approve the nomination.

Mrs. Hall assumed the gavel, in the capacity of president, and continued to preside during the remainder of the meeting.

Mr. Pitcher nominated Mr. Steed for Vice-President. Mrs. Malone seconded. Mr. Sickmeier moved to close nominations, Mrs. Malone seconded, and nominations were closed. The vote was 4-1 to approve the nomination with Mr. Sickmeier casting the dissenting vote.

Mr. Steed nominated Mrs. Malone for Secretary. Mr. Pitcher seconded. Mr. Pitcher moved to close nominations. Mrs. Sickmeier seconded, and nominations were closed. The vote was 5-0 to approve the nomination.

Mrs. Hall asked board members to serve as representatives to various administrative committees (see attached list). Regular meetings will continue on the first Monday of the month, with the following exceptions: The regular April board meeting will be held on Monday, April 8, and the regular September meeting will be held on Monday, September 9. Mr. Sickmeier moved to approve the board reorganization and to adopt existing board bylaws and policies. Mr. Pitcher seconded, and the motion passed 5-0.

The monthly business items presented for approval included:
• Personnel report
• Minutes of the December 3, 2001 board meeting
• 12-14-01 vouchers 34537-34577 totaling $4,535,655.56
• 12-27-01 vouchers 34578-3460l totaling $459,926.70
• 12-31-01 vouchers 34577 & 34610 totaling $8,852,727.15
• 1-7-02 vouchers 34602-34609 and 34611-34887 totaling $1,340,505.85
• Payrolls for 12/3/01, 12/10/01, 12/21/01 and 1/4/01 totaling $2,003,285.87

Mr. Pitcher moved to approve the monthly business items as presented. Mr. Sickmeier seconded, and the motion passed 4-0, with Mrs. Malone abstaining from voting due to a possible conflict of interest in the claims.

Dr. Milhon-Baer presented a request for approval of food service bids (copy attached). Mr. Sickmeier moved to approve the bids as presented. Mr. Steed moved to second the motion, and the motion passed 5-0.

Mr. Wolfe presented a request to transfer fund appropriations in each property tax supported fund so that no appropriation would end 2001 with a negative amount. Mr. Steed moved to approve the transfer. Mrs. Malone seconded the motion, and the motion passed 5-0.

Dr. Milhon-Baer introduced Lonnie Therber to discuss the benefits of re-funding of a bond. Mr. Steed moved to approve the re-funding as presented with the stipulation that this re-funding provides the corporation with a minimum gain of $100,000. Mrs. Malone seconded the motion, and the motion passed 5-0.

Jack Gardner, principal of Center Grove Middle School, introduced Mrs. Roz VanAlstyne, Student Congress sponsor and four members of the Student Congress. The students requested permission to investigate the feasibility of building a student pavilion outside the cafeteria. Mr. Steed moved to approve the students' request to do the feasibility study with the understanding that they will report back to the board with the information they collect. Mr. Sickmeier seconded, and the motion passed 5-0.

A change order for additional drainage work for the tennis courts at Center Grove Middle School North was presented in the amount of $12,721. Mr. Pitcher moved to approve the change order as presented. Mr. Steed seconded, and the motion passed 5-0.

Dr. Milhon-Baer presented a request from Camp Invention to host a summer program at West Grove Elementary during the week of June 17-21, 2002. Mrs. Malone moved to approve the request. Mr. Sickmeier seconded, and the motion passed 5-0.

Dr. William Long, principal of Center Grove High School, presented information to the Board regarding the following advertising currently being displayed in the Vandermeer Gymnasium:
• St. Francis Sports Medicine Banner
• Scoring table with revolving advertisements provided by Side Effects

After a discussion, Mr. Pitcher moved to approve the contract with St. Francis Hospital and also to table approval of the agreement with Side Effects in order to see if the $5,000 payment provided by Side Effects could be used for programs other than those involving athletics. Mrs. Malone seconded, and the motion passed 4-1. Mr. Sickmeier dissented stating that enough information was available for the Board to make a decision with regards to the Side Effects advertising.

Dr. John Reed, Assistant Superintendent, and Dr. Long, high school principal presented new course proposals to the Board for the 2002-2003 school year (see attached). After discussion, Mr. Steed moved to approve the course proposals as presented. Mrs. Malone seconded, and the motion passed 5-0.

There was no "Other Business" presented.

Duane Odle, Larry Paul and Luckey Illias of Odle, McGuire and Shook provided the Board with an update on the Center Grove Middle School North project.

Dr. Reed and Dr. Judy Apple, Curriculum Director, provided the Board with an update on high ability programming. They, along with Dr. Milhon-Baer, shared the commitment to this program along with a need to fiscally provide for all children.

High School Assistant Principal Matt Shockley provided a presentation concerning drug, alcohol and tobacco usage at the high school with assistance from Principal Bill Long and Student Services Director Walt Aldorisio. Mr. Shockley requested permission from the Board for the high school to participate in a voluntary survey sponsored by the Indiana Prevention Resource Center at Indiana University. Mr. Steed moved to approve participation in the survey. Mr. Sickmeier seconded, and the motion passed 5-0. The Board requested that they be provided with a copy of the survey. Mr. Shockley requested permission for high school administrators to work in conjunction with local law enforcement to conduct "sweeps" of the high school parking lot utilizing drug-sniffing dogs. Mr. Sickmeier moved to approve the request. Mrs. Malone seconded, and the motion passed 5-0.

Michael Upchurch, Director of Maintenance, provided an update concerning the maintenance department and its work.

A discussion was held with regard to providing bus service to Brentwood subdivision. Mr. Steed made a motion to remove "Exception B" from the Enrollment Management Plan approved on April 20, 1998. Mr. Sickmeier seconded, and the motion passed 5-0. Transportation to this subdivision will begin as soon as logistics are finalized.

Consensus was reached to hold the next board meeting on January 24. It will be primarily a study session.

Mr. Sickmeier moved to adjourn the meeting. Mr. Steed seconded, and the motion passed 5-0. The meeting adjourned at 10 p.m.
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